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MessageStats 7.8.1 - Reports User Guide

Upgrading MessageStats Overview Typical MessageStats Upgrade Scenarios Moving the MessageStats Database Moving and Upgrading MessageStats Moving Custom Reports and Report Subscriptions Viewing, Creating, and Editing MessageStats Reports My Reports and Corporate Reports Exchange Executive Summaries Reports Exchange Organizations Reports Exchange Server Reports Exchange Content Analysis Reports Exchange Mailboxes Reports Exchange Mail Contacts Reports Exchange Distribution Groups Reports Exchange Public Folders Reports Exchange Storage Reports Exchange Internet Reports Exchange Inventory Reports Migration Reports MessageStats Gathering Reports Appendix A: How to Read the Reports Report Filter Definitions

Using Save Report Settings

Use Save Report Settings to retain the filter settings, sort and grouping options, and any other modifications that you have made to a report. You can then easily create subsequent reports with similar settings.

You can use the Set Filter Defaults to specify default filter parameters that apply to all MessageStats Reports. You can then modify a report to more closely meet your specific needs by setting additional filters, adding or removing report fields, and changing filter or grouping options.

When you have finished modifying a report, you can use the Save Report Settings option to save the report settings. Each time you run the report, the query uses the settings that you have identified for that report.

Changing Grouping Options

After a report is generated, you can change the grouping options for the report. Each column header provides the facility to change grouping options.

The following illustration shows the grouping options that appear when you right-click the column header. The options that appear depend on the current settings.

Initially, the same options appear regardless of which column header you select. After you change the grouping options, the list changes to reflect your current settings.

 
Table 13. Available options when you right-click a column heading.

Option

Description

Group By

Groups the report by the selected field.

Ungroup

Removes the grouping of the report by the selected field.

Insert Field

Adds a new field to the left of the selected field.

When you select this option, a scrolling list appears for you to select the new field.

Append Field

Adds a new field to the right of the selected field.

When you select this option, a scrolling list appears for you to select the new field.

Remove Field

Removes the selected field from the report.

Sort Ascending

Sorts the field in ascending order.

Sort Descending

Sorts the fields in descending order.

Remove Sorting

Removes the sorting that you have indicated from the report.

Grouping changes you make to the sorting options for column headers are automatically reflected in the Report Information dialog box.

Setting Security

MessageStats Reports includes a flexible solution for report security which allows you to assign certain permissions to users, and enable different views of the reporting tree depending on user needs and security requirements.

MessageStats Reports supports two types of security:

•
Role-based security which is inherent in MessageStats Reports. For more information, see Role-based Security .
•
File-based permissions security which requires NTFS manipulation of your network. For more information, see File-System Based Security .

Role-based Security

Role-based security provides an initial layer of security for your reports. Three local security groups, each with specific permissions, are created when MessageStats Reports is installed:

•
Web Report Administrators
•
Web Report Authors
•
Web Report Users

TAll three security groups have access to the report site and to all reports. The roles (Administrator, Author, User) provide different permissions that can restrict the ways reports can be manipulated.

The default membership to these security groups puts administrators in the Web Report Administrator role, and all other users in both the Web Report Authors and Web Report Users roles.

To customize the memberships, you can add or remove users from the default groups. You can specify which users belong to which roles by modifying their membership in these local groups. The role-based security scheme is easier to manage than the file-system permissions security scheme, as the changes to these security groups immediately affect all reports.

The following table shows the actions associated with each role:

 
Table 14. Security roles and associated actions.
Action
User
Author
Administrator

Accessing the site

Exporting reports

Saving report settings in My Reports folder

Saving report settings in any folder

 

 

Creating Custom Reports

 

Saving Custom Reports in My Reports folder

 

Saving Custom Reports in any folder

 

 

Creating new folders in My Reports folder

Creating new folders in any folder

 

 

Copy folders or report within My Reports folder

Copy folders or reports to and within My Reports folder

 

Copy folders or reports to and within any folder

 

 

Move folders or reports within My Reports folder

Move folders or reports from any folder to My Reports folder

 

 

Move folder to and within any folder

 

 

Rename folders or reports in My Reports folder

Rename folders or report in any folder

 

 

Delete folders or reports in My Reports folder

Delete folders or reports in any folder

 

 

Edit folder descriptions in My Reports folder

Edit folder descriptions in any folder

 

 

Enable subscriptions for reports in My Reports folder

Enable subscriptions for reports in any folder

Set Filter Defaults

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