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MessageStats 7.8.1 - Reports User Guide

Upgrading MessageStats Overview Typical MessageStats Upgrade Scenarios Moving the MessageStats Database Moving and Upgrading MessageStats Moving Custom Reports and Report Subscriptions Viewing, Creating, and Editing MessageStats Reports My Reports and Corporate Reports Exchange Executive Summaries Reports Exchange Organizations Reports Exchange Server Reports Exchange Content Analysis Reports Exchange Mailboxes Reports Exchange Mail Contacts Reports Exchange Distribution Groups Reports Exchange Public Folders Reports Exchange Storage Reports Exchange Internet Reports Exchange Inventory Reports Migration Reports MessageStats Gathering Reports Appendix A: How to Read the Reports Report Filter Definitions

Exchange Public Folders Reports

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Introducing the Public Folder Reports
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Public Folder Root Summary
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Public Folder Details
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Public Folder Permissions
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Public Folder Replicas

Introducing the Public Folder Reports

You can use the Public Folder reports to drill down into your Exchange public folder infrastructure and analyze size, usage, permissions, and replication throughout your enterprise.

In the public folder reports, you can right-click on a heading and use the Insert Field option to add additional information. You can insert information such as the creator of the folder, custom attributes, folder age limits (expiration), and any storage quota limit details.

If a public folder is not mail-enabled, MessageStats cannot collect certain attributes from Active Directory such as custom attributes.

Prerequisites

MessageStats does not gather public folder information in the Default Gathering task. As a result, the public folder reports do not contain content until you create and run an Exchange Public Folder gathering task.

To collect public folder permission and owner information for Exchange 2013 and later, you must also create and run the Exchange Public Folder Security gathering task.

For information about how to create a gathering task, see the MessageStats Administrator Guide.

 
Table 1. Public Folder reports.
Report
Description
Filters

Public Folder Root Summary

This report displays summary information about the public folders in your Exchange organization. Use links to drill down to detailed information for specific public folders.

Any unused folders or subfolders are considered active if there is a live folder or document in the directory path. You can navigate through several unused folders to locate an active subfolder or document.

NOTE: The Total Items and Total Item Size (KB) values can be larger than seen in Outlook or ESM since these values also include the items from public folder replicas.
•
Date
•
Show Public Folders
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Public Folder
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Organization

Public Folder Details

This report displays detailed information about the public folders in your Exchange organization. From this report, you can drill down into folder permissions and folder replica reports.

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Date
•
Show Public Folders
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Public Folder
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Server
•
Server Roles
•
Region
•
Organization

Public Folder Permissions

This report displays information about the permissions on the public folders in your Exchange organization.

NOTE: To populate the report for Exchange 2013 and later, you must run the Exchange Public Folder Security gathering task.
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User Name
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Role
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Public Folder
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Server
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Server Roles
•
Region
•
Organization

Public Folder Replicas

This report displays information about the public folder replicas in your Exchange organization.

For Exchange 2013 and later, the public folder mailbox information is included.
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Show Public Folders
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Public Folder
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Folder Path
•
Organization
•
Replica Servers
•
Public Folder Mailbox
•
Replicas

 

Exchange Storage Reports

•
Introducing Storage Reports
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Storage - Servers Summary
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Storage - Database Summary
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Storage - Servers Details
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Storage - Database Copy Distribution

Introducing Storage Reports

MessageStats provides an enterprise view of all physical storage use and free space in your Exchange organization:

 
Table 1. Storage reports.
Report
Description
Filters

Storage - Servers Summary

This report lists the Exchange servers in the organization with the database information aggregated to the server level.

The report provides two graphs:

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Aggregate size of the databases by server.
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Percentage of space used at the server level.

If the selected period is greater than one day, the graphs show a trend of the databases or the percentage used over time.

The Server link allows you to drill down to the Databases Summary report.
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Date
•
Display Options
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Trend and Forecast Options
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Total Volumes (MB)
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Total Database Size (MB)
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Volume % Used
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Server
•
Server Roles
•
DAG
•
Region
•
Organization

Storage - Database Summary

This report lists the Exchange servers in the organization, the databases on each server, the database size, and the number of mailboxes in each database. The report identifies whether the database is the active database copy in the Database Availability Group (DAG).

The report also provides graphs for mailbox and public folder databases. The graphs aggregate the data across all databases to the server level. If the period is one day, the graphs provide a comparison of the servers. If the period is greater than one day, then the graph presents trends over the period.

The Database link allows you to drill down to the Server Details report.
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Date
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DAG
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Number of Mailboxes
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Display Options
•
Trend and Forecast Options
•
Server
•
Server Roles
•
DAG
•
Region
•
Organization

Storage - Servers Details

This report provides the details underlying an Exchange server, reporting on the number of databases for every volume on a server. The report identifies the Database Availability Group (DAG) to which the server belongs.

By default, the report provides the database, database path, and size.
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Date
•
Volume Size (MB)
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Volume % Used
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Volume
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Server
•
Server Roles
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DAG
•
Region
•
Organization

Storage - Database Copy Distribution

This report shows the location and size of all the physical copies of the mailbox databases and public folder databases.

It provides details such as whether the database copy is the active copy, identifies the server that hosts each copy of a database, and shows the number of mailboxes that each database contains.
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Date
•
Database Size (MB)
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Number of Mailboxes
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Server
•
Server Roles
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DAG
•
Region
•
Organization

 

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