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MessageStats 7.8 - Reports User Guide

Viewing, Creating, and Editing MessageStats Reports My Reports and Corporate Reports Exchange Executive Summaries Reports Exchange Organizations Reports Exchange Server Reports Exchange Content Analysis Reports Exchange Mailboxes Reports Exchange Mail Contacts Reports Exchange Distribution Groups Reports Exchange Public Folders Reports Exchange Storage Reports Exchange Internet Reports Exchange Inventory Reports Migration Reports MessageStats Gathering Reports Appendix A: How to Read the Reports Report Filter Definitions

Configuring Report Parts

Parts are report components that contain either text-based tabular information (tables) or graphs that you can include in certain reports. You can select the parts that you want to include in a report and the order in which they appear.

To configure report parts
1
Select the My Reports node in the treeview, and click Configure Parts.
2
Select the report parts you want in the Part Library pane and click Add.
When you select a report part, the part definition is displayed below the Part Library pane. The parts you add are displayed in the Configured Parts pane. Rearrange the parts in the Configured Parts list by selecting a part and clicking the Up or Down button.
3
Select a part in the Configured Parts pane and click Configure to select the settings for each part.
a
To have each part separated by a blue header line that contains the part name and description, select Show Part Header.
4
Enter the settings for the part and click OK.
5
Click OK to generate your report.
To remove report parts
1
Select the My Reports node from the treeview, and click Configure Parts.
2
Select the report part in the Configured Parts pane and click Remove.
3
Click OK to generate your report.

About MessageStats Reports

MessageStats Reports provide a series of stock reports that provide a view of your Exchange messaging environment. The reports are grouped as follows:

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My Reports contain the custom reports that you have created and saved. For information, see My Reports and Corporate Reports .
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Corporate Reports contain reports that provide a high-level overview of your messaging environment such as Exchange. For information, see My Reports and Corporate Reports .
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Executive Summaries contain high-level reports that can flag information that you may want to investigate. For information, see Exchange Executive Summaries Reports .
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Organizations contain organization-level information such as message subject auditing and department-level information. For information, see Exchange Organizations Reports .
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Servers contain reports that show email usage in your Exchange organization from a server perspective. For information, see Exchange Server Reports .
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Content Analysis contain reports that show detailed item count and volume information for the items in public folder databases and mailbox databases. For information, see Exchange Content Analysis Reports .
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Mailboxes contain reports that show the email usage in your Exchange organization from a mailbox perspective. For information, see Exchange Mailboxes Reports .
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Mail Contacts contain reports about the users who use mail contacts most often in your organization. For information, see Exchange Mail Contacts Reports .
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Distribution Groups contains reports about distribution group usage. For information, see Exchange Distribution Groups Reports .
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Public Folders contains reports that provide information about public folder infrastructure and usage. For information, see Exchange Public Folders Reports .
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Storage contains reports that show the free space and storage space in your Exchange environment. For information, see Exchange Storage Reports .
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Internet contains reports that show information about activities between your Exchange environment and the Internet. For information, see Exchange Internet Reports .
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Inventory contains reports that allow you to review the components of your Exchange environment. For more information, see Exchange Inventory Reports .
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Migration contains reports that can be useful when you are planning to migrate mailboxes to a newer version of Exchange, or from a different messaging platform to Exchange. For more information, see Migration Reports .
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MessageStats contains reports about MessageStats configuration and gathering status. For information, see MessageStats Gathering Reports .

Creating Custom Reports

MessageStats also allows you to create new custom reports to supplement the existing MessageStats Reports. The Web Reports Wizard facilitates the creation of custom reports.

You must have the appropriate security role, Report Author or higher, to create new reports. For more information, see Setting Security .

The Web Report Wizard consists of several pages. You do not have to access the pages in order. To access a specific page, select it on the list of pages on the left side of the Web Report Wizard

To access the Web Report Wizard
•
Select File | New | Custom Report.
- OR -
Right-click in the treeview and select New Custom Report.
The Web Report Wizard home page is displayed.
From this page, you can select the information that you want to include on your report. When creating a custom report, you can select the following options:
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Datasource
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Fields
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Filter
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Group
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Sort
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Format
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Description

Selecting a Data Source

First you select the source of the data for the report.

To access the Datasource page
•
Click Next on the Welcome page of the Web Report Wizard.
 

When you select a data source, the description of the data source appears under the Available Data Sources list.

Determining Which Data Sources You Want

If you are creating a report that is similar to one of the standard reports, you can view the data sources for a standard report and incorporate them into your custom report.

To view the data sources in a standard report
•
Display the report and click the Information button in the bottom right corner.
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