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Archive Manager 5.9.1 - Administration Guide

Administration menu Authentication modes Data loaders Download tools Federated Search Instances Groups Index management Logins Security roles Storage location Message tags Proxy credentials Alert Service Policies Exclusion rules Mail servers Mailbox assignment Mailboxes Lync servers Lync user assignment Lync users Reports Message policies Message policy assignments Retention policies Tenants System maintenance Log Viewer Exchange Utility Administering in a hosted Exchange environment Appendix A: Moving database or attachment store Appendix B: Enabling generating publisher evidence

Partition set, shard, and details page

The Partition Set, Shard, and Details pages show varying levels of information regarding groups of partitions or a single partition. These pages are nearly identical in their layout and functionality.

From the Dashboard page, you can view a partition set. From a partition set, you can navigate to shards. From a shard, you can select to view individual partitions. Links at the top of the page provide the ability to navigate backwards up the hierarchy of pages.

Each page provides the following information:

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The title of the current item (partition, shard, or set).
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The status of the current item.
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Links used to navigate pages. For example, you can click on a partition set link to view the shards or individual partitions.
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Links to primary or secondary partitions when viewing a partition (whichever is opposite of the partition you are currently viewing). If no secondary partition is configured, a message is displayed that failover is not enabled.
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A Partition Operations table and Details, Statistics, and Request Operations tabs. See the following sections for additional information.

At the partition set or shard levels, the administrator can choose whether to apply the operation to all partitions or a specific grouping of partitions.

The Partition Details page will have the following additional tabs, with the exception of the Refresh Settings tab for primary partitions:

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Schedule Settings: The Schedule Settings tab allows the administrator to change the index schedule settings. The fields are initially set from the rollover policy from which the partition was created. If all partitions do not have the same schedule, the Scheduling fields contain dashes to indicate that multiple [schedule] configurations exist. To update all partitions, change the configuration and apply the settings. To change individual partitions, select a partition and change the configuration. Values can not be changed to an unset state. The defaults are: 180-day rollover, primary indexing delay of 12 hours; and indexing runs 24 hours per day.
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Backup Settings: The Backup Settings tab allows the administrator to change the index backup settings. The fields are initially set from the rollover policy from which the partition was created. If all partitions do not have the same schedule, the Backup Settings fields contain dashes to indicate that multiple [backup] configurations exist. To update all partitions, change the configuration and apply the settings. To change individual partitions, select a partition and change the configuration. Values can not be changed to an unset state. Backups are disabled by default.
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Refresh Settings: The Refresh Settings tab contains the schedule for when the secondary partition will be refreshed from its primary partition. The fields are initially set from the rollover policy from which the partition was created. If all partitions do not have the same schedule, the Refresh fields contain dashes to indicate that multiple [refresh] configurations exist. To update all partitions, change the configuration and apply the settings. To change individual partitions, select a partition and change the configuration. Values can not be changed to an unset state. The default refresh settings if there is a secondary partition are 24 hours per day, every day.

Common tabs

Each screen for a partition, a partition set, or a shard contains the following tabs:

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Details: The Details tab displays information about the current item, including:
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Role: Role is displayed only at the partition level. Indicates whether the partition is the primary or the secondary partition.
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Item Type: Indicates whether the partition(s) contains messages or attachments.
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Searchable: Displays the percent of the partition(s) that is searchable.
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Common Location: The location of the partitions. If the partitions are located on different drives, the location is listed as Various Locations.
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Indexing: Indicates whether the partition is being actively indexed.
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Location: Location is displayed only at the partition level. The disk directory where the index is stored.
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Minimum Threshold: The earliest date of items contained in the partition(s).
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Maximum Threshold: The latest date of items contained in the partition(s).
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Least Critical Status: The least critical state of partitions in the set.
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Most Critical Status: The most critical state of partitions in the set.

For partition sets and shards, the information is an aggregate of information from all child items in the set or shard.

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Statistics: The Statistics tab displays index statistics. If multiple partitions exist, the user can select the partition for which to view statistics. These statistics include:
Processing Statistics:
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Target Time: Any item modified more recently than this time is not yet eligible for processing.
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Processed Through: The modified time of the item that the index has most recently processed.
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Status: Indicates whether the index is up to date, behind or backfilling.
Index Statistics:
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Size On Disk: The size of the index files.
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Total Segments: The number of Lucene segments.
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Total Documents: The number of Lucene documents.
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Total Deleted Items: The total number of Lucene-deleted items.
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Request Operation: The Request Operation tab gives the administrator the ability to create new ad-hoc operations. These operations include:
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Repair: Fix corruption.
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Revert: Revert primary partition(s) to secondary partition(s).
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Refresh: Update secondary partition(s) from primary partition(s).
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Move: Move partition(s) from current location(s) to specified location(s).
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Itemize: Verify the contents of partition(s) and account for missing items.
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Backup: Back up partition files to disk.
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Restore: Restore partition files from disk.

The Partition Operations table

When you click on a partition, a partition set, or a shard in the dashboard a Partition Operations table is displayed. This table provides details on any current operations which are generated automatically by the system or by the user. The table allows you to navigate through pages of results or sort by columns. At the partition level, you can click View Full Log to go to the main Index Operation Log, which provides filtering options.

The top of the table contains a Show Completed checkbox that allows the administrator to view completed operations in addition to those that have not finished. The table also allows you to click the red X to the right of the action to cancel manual operations. Automatic operations cannot be canceled.

Index Operation Log

The Index Operation Log page allows you to view and search index operation logs. The page provides several filter options which correspond to the columns in the Operation Log table. The page contains the following filters:

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Requested Time: The date and time selected to start the operation.
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Start Time: The date and time the operation was actually started.
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End Time: The date and time the operation ended.
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Source Partition: The partition selected for the operation.
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Other Partition: A partition that was impacted by the operation performed on the source partition.
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Action: The type of operation logged. Actions include:
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Index: Normal Full Text Index operations.
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Search: Normal Full Text Search operations.
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Split: Divide a large legacy partition into multiple partitions.
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Backup: Back up partition files to disk.
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Move: Move partition(s) from current location(s) to specified location(s).
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Restore: Restore partition files from disk.
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Revert: Revert primary partition(s) to secondary partition(s).
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Refresh: Update secondary partition(s) from primary partition(s).
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Itemize: Verify the contents of partition(s) and account for missing items.
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Repair: Fix corruption.
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State: One of the following: Pending, Running, Complete, Failed, Canceled, Interrupted
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Warning Count Min: Search for logs with the minimum number of warnings specified.
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Error Count Min: Search for logs with the minimum number of errors specified.
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Warning Count Max: Search for logs with the maximum number of warnings specified.
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Error Count Max: Search for logs with the maximum number of errors specified.
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Source Type: The type of operation requested: All, Automatic, Manual, or Scheduled.
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Login Name: The login name of the user who requested the operation. This applies only to manual operations.
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