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Archive Manager 5.9.6 - Administration Guide

Administration menu Authentication modes Data loaders Download tools Federated Search Instances Groups Index management Logins Security roles Storage location Message tags Proxy credentials Alert Service Policies Exclusion rules Mail servers Mailbox assignment Mailboxes Lync servers Lync user assignment Lync users Reports Message policies Message policy assignments Retention policies Tenants System maintenance Log Viewer Exchange Utility Administering in a hosted Exchange environment Appendix A: Moving database or attachment store Appendix B: Enabling generating publisher evidence

Search Exporter

The Archive Manager Search Exporter works in conjunction with Archive Manager to allow for the offline rendering of search results.

The results are stored as HTML, MIME, PST or XML format (together with any attachments). They can be accessed without the need to be online or burned to a CD and distributed to people who are not Archive Manager users. If you export to the HTML format, comments are also exported.

This tool is very useful during a legal discovery, when items must be submitted to the court in a format that can be accessed and preserved by the court (in other words, that can be used as evidence).

Prerequisites

The following requirements apply to the workstation where the Search Exporter will be installed:

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Microsoft Outlook for Office 365 ProPlus, 32-bit, or
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Microsoft Outlook 2019, 32-bit only, or
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Microsoft Outlook 2016, 32-bit only, running on Windows 10, 8.1, 8, or 7 SP1, or
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Microsoft Outlook 2013, 32-bit, running on Windows 8, 7, or Vista, all 64-bit or 32-bit, or
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Microsoft Outlook 2010, 32-bit, running on Windows 10, 8, 7, or Vista, all 64-bit or 32-bit, and
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Windows Installer 3.1 or later (only for installation).
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Microsoft .NET Framework Version 4.5.2 and 3.5 SP1.

Installing and running the Search Exporter

Install the Search Exporter on the PC of the person who will use the tool (normally the system administrator).

* 
NOTE: Remember that Microsoft .NET Framework 4.5.2 and 3.5 (SP1) must be installed on any workstation where the Search Exporter will run.

To install the tool, go to the Download Tools page of the Administration Web Site and click the Search Exporter link. Or, run the EmailExport.msi file located on the Archive Manager Reseller and Customer Portal site. Follow the prompts to install the application on the PC.

Before running the Search Exporter, you need to ensure that the Archive Manager security roles that will use the application have permissions to use it.

Administrators: Perform the following steps to ensure that the appropriate permissions are set to run the Search Exporter.

1
Go to the Archive Manager Website by clicking Administration at the top right of the Archive Manager application.
2
Select Security Roles to obtain a list of all roles in the system.
3
Click Edit for the role that you want to edit.
4
Ensure that the Export Email security action has been added to the role.

Depending upon how the Archive Manager Search Exporter application will be used in your organization, an additional security action may need to be selected. Typically, the tool is used only by administrators or other users with special permissions who need to export data from the Archive Manager application. If you need to search email across all mailboxes in the enterprise, you need to make sure that the security role has the following security action selected:

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Search All Emails

Additional configuration options

The following settings can be configured in the SearchExporter.exe.config file.

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AMFolderName: The name of the folder where exported messages will be placed. The default folder name is ArchiveManager.
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AMFolderComment: Allows you to define a comment to add to the folder where exported messages will be placed.
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MaxMsgPerPst: The maximum number of messages to put into a PST file before creating a new PST file. The default value is 1 million.
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MaxMsgPerFolder: The maximum number of messages to put in a folder before creating a new subfolder for the top-level folder. The default value is 10,000. Each new folder will be named by a sequential number.
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WebServicePageSize: The number of message IDs to retrieve from the server in a single batch. The default value is 1000 messages.
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MaxFileSize: The maximum size in bytes of an Outlook 97-2002 PST File. The default value is 2 GB. When the PST reaches the maximum size, a new PST file will be created.
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MaxLargeFileSize: The maximum size in bytes of an Office Outlook PST File. The default value is 20 GB. When the PST reaches the maximum size, a new PST file will be created.
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