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Archive Manager 5.9.6 - Administration Guide

Administration menu Authentication modes Data loaders Download tools Federated Search Instances Groups Index management Logins Security roles Storage location Message tags Proxy credentials Alert Service Policies Exclusion rules Mail servers Mailbox assignment Mailboxes Lync servers Lync user assignment Lync users Reports Message policies Message policy assignments Retention policies Tenants System maintenance Log Viewer Exchange Utility Administering in a hosted Exchange environment Appendix A: Moving database or attachment store Appendix B: Enabling generating publisher evidence

Lync users

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About Lync users
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Edit or delete a Lync user

About Lync users

Archive Manager Lync users work in a way similar to Lync users in Microsoft Lync Server. However, Lync mailboxes are separate and treated like journal messages because Microsoft does not treat conversation boundaries well when users are added or removed from a conversation. Lync mailboxes and conversations are available to the Admin user by default. The Admin user can assign the Lync Mailbox to any login.

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NOTE: This page will be invisible if you have not installed the Lync Store Manager service (even though you may have the Edit Lync Archiving permission).

Edit or delete a Lync user

The following sections discuss Lync user management.

Edit a Lync user

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Locate the Lync user in the list of Lync users displayed in the Lync Users Administration form by doing any of the following:
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Scrolling through the list of Lync users
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Entering a value in the Name or Display Owner field
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Choosing a server from the drop-down list
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Choosing whether the Lync user has been deleted
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Click Search.
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Click Edit to the left of the Lync user name to display the Edit Lync user form for the selected Lync user.
Change Lync user name

To change the Name of a Lync user, simply enter a new value in the Name field.

Add users to a Lync user

Logins are used to manage who has access to Archive Manager and which functions each user may perform.

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Locate the desired user in the list of users displayed on the right side of the Users tab of the Edit Lync user form. Do one of the following:
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Enter the name of the desired user in the Find User field and then click Search.
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Use the page browsing controls below the list of users to browse for the desired user.
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Select the checkbox to the right of the user.
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Click Add to Selection. The selected users are added to the list of users displayed on the left side of the Users tab of the Edit Lync User form.
Delete users from a mailbox
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In the Edit Mailbox form for the Users tab, select the check box to the right of the user you want to delete, and click Remove Access.

The selected user is deleted from the list of users, and the Edit Lync user Administration form is displayed.

Add groups to a mailbox

Groups provide a flexible way to manage multiple individual users or Lync users.

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NOTE: Although multiple users can be added at once, the selected users must all be displayed on the same page. If you browse to another page, any selections on the current page will be lost.
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Locate the desired group by doing one of the following:
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Enter the name of the desired group in the Find Group field, and then click Search
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Use the page browsing controls ("Page x of y") below the groups list to browse for the desired group.
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Mark the checkbox to the right of each group you want to add to the mailbox.
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Click Add Selection.

The selected groups are added to the list of groups displayed on the left side of the Groups tab of the Edit Lync user form.

Delete groups from a Lync user
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In the Groups tab of the Edit Lync User form, click Delete to the right of the group you want to delete.
The Delete Group confirmation message is displayed.
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Click OK to confirm the deletion.
The selected group is deleted from the list of groups, and the Edit Lync user Administration form is displayed.
Delete a Lync user
1
Locate the Lync user in the list of Lync users displayed in the Lync Users Administration form by doing any of the following:
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Scrolling through the list of mailboxes
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Entering a value in the Name or Display Owner field
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Choosing a server from the drop-down list
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Choosing a mailbox type from the drop-down list
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Choosing whether the mailbox has been deleted
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Click Search.
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Click Delete to the left of the mailbox name. The Delete Lync User confirmation message is displayed.
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Click OK to confirm the deletion.
The selected mailbox is deleted, and the Lync User Administration form is displayed. Alternatively, you can delete a mailbox by opening the Edit Mailbox form, selecting the Edit icon, clicking Delete, and confirming the deletion.
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