If you select EXPORT AS CSV, the content of the Job Status page (including hidden and insertable fields) is exported to a .csv file named GroupJobStatus.csv.
When you click Licenses | Users in the left navigation panel, the All Users page is displayed by default and shows information about your users and their associated licenses. You can see which licenses the users have and the estimated cost per user. You can also filter to see which users are not currently licensed.
You can select the Assign Licenses tab to assign licenses to users or select the Reclaim Licenses tab to remove licenses from users.
By default, the All Users table is populated with columns that show information such as user display name, tenant name, AD account status, department, license cost, license status, etc. Using the EDIT COLUMNS option, you can insert additional column fields such as job title, account age (days), and last used. You can also remove fields from the table by clearing the check box beside the field name.
NOTE: The Last used field shows the most recent date of the Microsoft 365 license activity across all services. Initially, usage data is available within three days. Ongoing, the data from Microsoft will be, at most, three days old. The field is blank if the AD account is disabled, the license was never used, or the license does not contain any monitored services. |
In addition to the basic filters of country, department, and license, you can also filter by both displayed and hidden fields. You can filter by user name, AD account status, license status, license activity, user license state, product, job title, service, single product license, last used, account age, service status, and any custom attributes you have added. In filters, custom attributes are displayed in italics. For more information, see Adding custom attributes .
You have the option to export the displayed data to a file in .csv (comma separated values) format. for further analysis. For details. see Exporting data to .csv format .
When you click Licenses | Users in the left navigation panel, you can view your users and see which users have licenses and the estimated cost per user. You can also filter to see the users that are not currently licensed. If you use the Single Product License filter, you can identify users who have purchased a single product license who might better be upgraded to a license that contains that product with other services.
You can use the EDIT COLUMNS option to update the table by selecting the columns that you want to include such as Job Title. For example, if you have added a custom attribute, you can add the attribute as a new column in the table. For more information, see Adding custom attributes .
You can click + at the end of the first row and select All of (and) or Any of (or) to add an additional filter rule. To remove an individual filter rule, click X beside the rule.
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You can use ADD NEW CLAUSE GROUP to further refine the data. |
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To remove all filters, click CLEAR ALL. |
For example, you can use filters to see users that are not currently licensed.
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Click FILTER to open the filter builder. |
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In the first field, select User License State from the filter list. |
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In the second field, select equals. |
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In the third field, select Unlicensed as the value. |
The page displays the unlicensed users.
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Click FILTER to open the filter builder. |
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In the first field, select Job Title from the filter list. |
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In the second field, select contains. |
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In the third field, enter manager as the value. |
The page displays all users that have “manager” in their job title.
You can create filters, using flexible filtering, to show the specific data that you want.
This version of the feature has the following limitations:
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Cloud security groups are supported for license assignment and reclamation. Mail-enabled security groups and role-assignable groups are not supported. Role-assignable groups are groups that have the Azure AD roles can be assigned to the group property enabled. |
You start the process by selecting Tenants in the left navigation bar:
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To install and configure an agent, select Hybrid Agents. After you download and install the agent, you link the agent to your domains as part of the agent configuration. Also, when configuring the agent, you must select Modify group membership under the Allowed Actions section. |
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To add on-premises domains to On Demand, select Active Directory Domains. You add your on-premises domains by specifying the FQDN (Fully Qualified Domain Name) for each domain you want to add. |
For detailed steps about adding and configuring agents and domains, see the section titled “Managing your on-premises domains” in the On Demand Global Settings User Guide.
To be able to assign licenses or reclaim licenses, the following prerequisites must be met:
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Click Add User. |
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In the Roles list, click the vertical ellipsis menu |
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In the Add a user to this role field, enter the email address of the user you want to add. |
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Click Add User. |
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Click Tenants in the navigation panel on the left. |
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Click EDIT CONSENTS. |
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In the Actions column, beside License Administration, click Grant Consent. |
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