Meeting Links are migrated to a Microsoft Exchange Online in the target tenant. When a calendar item with a link to a Microsoft Teams meeting is migrated, the link to the original Teams meeting in the source is retained. Use the Meeting Link Migration Task to update Microsoft Teams meeting links in the target.

How it works: The meeting link migration task creates a new Teams meeting with the original meeting details in the target. It sets the target user as the organizer. This new meeting invite must be accepted by all participants. The original meeting migrated to the target is canceled. The cancellation email is automatically sent out to the organizer and attendees.

Considerations

• The attendee list is not updated to match the target domain.
• A cancellation email is sent out to the organizer and attendees. Since the source attendees are not replaced with the corresponding target ones, the cancellation email is sent out to the source.
• A new meeting is created if the migrating user is the organizer of that particular Teams meeting.
• A meeting is not recreated if the source meeting was created in Microsoft Teams through a Teams channel.
• On Demand Migration recreates present and future meetings, both one-time and recurring meetings. Meetings that happened in the past are migrated with Calendar migration.
• Recurring meetings with modified instances are reset to original settings after migration.
• The subsequent runs of the Meeting Link Migration Task will skip the meetings which were previously processed.
• Properties like a flag and categories are not supported with this migration.

IMPORTANT: Mailbox migration with the Migrate Calendar option selected in the New Mail Migration Task wizard, must be completed before starting this task.

To migrate meeting links:

1. Log in to Quest On Demand and choose an organization if you have set up multiple organizations.
2. From the navigation pane, click Migration to open the My Projects list.
3. Create a new project or open an existing project.
4. Click the Mail icon, or click Open Project from the project tile to open the project workspace.
5. Click the Mailboxes tab. From the Mailboxes List, select the pre-migrated mailboxes in the list for which you want to migrate the meeting links. You can use search, filtering or collections to quickly navigate through the list of mailboxes.
6. From the Mailboxes List toolbar, click More > Meeting Link Migration. The New Meeting Link Migration Task wizard opens. This option is not available if the target is a Microsoft Exchange on-premise server.
7. Step 1: Custom Email Message

   Customize the cancellation message in the text box.

8. Step 2: Notification
   1. Send notification email once the task is completed - select this option to send a notification email when a discovery task completes.
      • Only in a case of failure - Select this option to send the email if the discovery task fails to complete successfully.
   2. Recipients - enter the email address of the recipients of this email. You can specify multiple recipient email addresses separated by semicolon.
   3. Click Next.
9. Step 3: Schedule
   1. Choose from one of three options to schedule the task. The scheduler will be activated after you complete the task wizard.
      • Run now - task runs immediately.
      • Run later - task must be started manually.
      • Schedule - task will be started at a future date and time entered in the corresponding calendar field.
   2. Click Next.
10. Step 4: Summary
    1. Review the task summary. You can specify a custom task name. Default name is Meeting Link Migration Task.
    2. Click Finish to save or start the task depending on the schedule option selected.

How to track the migration

You can track a task's progress from the Tasks tab and filter for tasks where Type = Meeting Link Migration. You can view the summary on the Project Dashboard or monitor alerts and notifications in Events.