Archive Manager for Files 8.9 - Administration Guide

Overview

Archive Manager for Files is a robust solution for archiving and retrieving files from cost effective file storage systems. When files are archived, they are replaced with a shortcut that saves a huge amount of space. The shortcuts ensure that archived files are available to users whenever they are needed and this solution preserves the existing structure of the file system that is used on a daily basis. Archived files can be also retrieved even if the original files are deleted including previous versions of the same file. The integrated search engine provides the ability to search through the archives by applying various search criteria.

Archive Manager for Files uses advanced file management techniques like retention categories and file access frequency settings to enhance the file access times for end-users. As a result, you can achieve the same file access efficiencies from slower and less expensive file storage systems as you would expect from more expensive and faster file storage systems.

Archive Manager for Files can archive files stored on remote servers as well. You can install Archive Manager for Files on several machines. These machines can be standalone file servers or part of a cluster that uses the Hierarchical Storage Manager (HSM) server to manage file storage systems. These remote servers can be administered from a single client using the Archive Manager for Files Administration Center (AMAC).

Archive Manager for Files Administration Center (AMAC)

The AMAC is the administrative component of Archive Manager for Files. With AMAC, administrators can set many global and useful criteria for automated file archiving from file servers. Along with administrators, even end-users can archive their documents manually, provided they have been given such rights.

Steps to open the AMAC

1.Login to the Archive Manager for Files server that you use as the administration client.

2.Go to Start > Quest > Archive Manager for Files.

-or-

Open the AMAC directly from C:\Program Files (x86)\Quest\Archive Manager for Files\FilePamManager.exe

3.The Home tab displays the Archive Manager for Files server where the software was installed. A default server tab (AMFSERVER) for the local machine is also created. Every server that you add will be available as a tab.

4.Click the default server tab. The Workspace for the server opens.

About the AMAC Workspace

Each server workspace has the following parts:

Navigation pane - The left-hand panel that allows you to switch between the following administrative section: Archive, Scheduler, Restrictions, Settings and Statistics.

View pane - The right-hand panel that allows you to work with each administrative section. Each administrative section has one or more sub-sections that are accessible as tabs at the bottom of the View pane.

License Activation

In this topic

·Steps to activate your license online

·Steps to activate your license offline

Steps to activate your license Online

1.In the Activate License window, enter the license key.

2.If you want to activate the license online, select Online Activation , and then click Next.

3.If the license key is validated successfully, the confirmation message appears along with the license details. Click Finish to close the dialog.

Steps to activate your license Offline

If your computer cannot access the internet, this option lets you access the Quest offline activation web site from an alternate computer that has a working internet connection.

1.In the Activate License window, enter the license key.

2.select Offline Activation. The License Key Information window displays additional steps that are required.

3.Step 1: Collect the activation data to the clipboard or to a file

a.Select from the two options described below:

Option 1: Copy Activation Data to Clipboard. The activation data is saved to memory. Use this option if you plan to follow through with the subsequent steps immediately.

Option 2: Click Save to File. The Windows File dialog appears. Specify a file name for the activation data file and click Save to save the file to a location of your choice. Use this option if you plan to activate the license at a later date.

4.Step 2: Submit collected data

a.Click Go. The Quest License Activation web page appears.

b.Follow the instructions to get the Activation Key file (with the file extension DAT) is made available for download. Save this file to a location of your choice.

5.Step 3: Paste Activation Response

a.Click Load from File. The Windows file dialog appears.

b.Locate the activation key file and click Open. The text appears in the Activation Key File field.

6.Step 4: Activate offline

a.Click Next to complete the activation process.

7.If the license key is validated successfully, the confirmation message appears along with the license details. Click Finish to close the dialog.

Adding servers

More Archive Manager for Files servers in the local network can be managed from one AMAC. To add servers to the AMAC, Archive Manager for Files must be installed on the servers. Archive Manager for Files can archive or backup files from a computer where it is not installed when you add the computer as a Generic File Server. See Generic File Server for more details.

1.In the Archive Manager for Files window, click on the Home tab.

2.Click Add server. The the Select Computers window appears. Enter the name of the computer (Archive Manager server) in the text box.

3.Clicking OK to confirm. The added Archive Manager server appears in the list in the Archive Manager for Files window. A tab for the added file server is also created.

You are ready to configure the connectivity settings for the file server. The tabs in the Archive Manager for Files window lets you switch between different file servers. To manage a file server, click on its tab

Copying server settings

You can use the Copy settings button on the right-hand side of the AMAC to copy settings from one Archive Manager server to another.

To copy server settings:

1.Select the server from where you want to copy the settings. This will be the source.

2.Clicking Copy settings. The Copy settings wizard opens.

Choose from the following options:

·Manual  - this mode of the operation allows you to copy specific settings of the source.

·Automatic - this mode of the operation will copy all settings of the source to the servers selected in the next dialog

3.Click Next.

4.If you selected Manual, then select settings that you want to copy.

5.Click Next and select the destination servers.

6.Click Next. When the process is finished, you can choose to save the log of the operation by clicking the respective button.

7.Click Close.