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MessageStats 7.8 - Report Pack for Archive Manager User Guide

About the Archive Manager Gathering Task

Tasks specify which information is gathered from the Archive Manager database instances and how often the gathering is repeated. To gather the data required for the Archive Manager reports, you must configure an Archive Manager gathering task.

You can create an Archive Manager task only at the individual Archive Manager server level. You cannot create an Archive Manager task at the Exchange organization level.

The report pack requires that a gathering task be run every 24 hours. You can schedule the Archive Manager Data gathering task to run any time you want. The gathering queries the Archive Manager SQL database, and should be scheduled to run when Archive Manager is not busy.

Tips for the Initial Gathering

For the initial task gathering, it is best practice to schedule the task to run on a weekend if your Archive Manager database is large.

You can also use the Task Date Range page to incrementally collect historical data from the Archive Manager database and reduce the initial gathering load. For example, you could create an Archive Manager Data gathering task to gather data for the month of January. After the task has successfully completed, you could modify the date range properties for the task to gather data for the month of February, and then run the task again.

Prerequisites

Before you create an Archive Manager gathering task, the MessageStats Default Gathering task should have completed so there is data available to populate the reports.

To create an Archive Manager gathering task
1
Expand the Archive Manager node and select a server.
If you have only one Task Execution Server, the server box is read-only.
2
Right-click and select Create Task.
3
In the Template box, select Archive Manager Data and click Next.
4
Specify the date range for the data to be gathered:
•
To gather the most recent data, select Most Recent and enter the number of days back that data should be gathered.
•
To gather data within a specified date range, select Custom and select the start and end dates for the range.
5
Ensure that the task execution server that appears is the server on which the Archive Manager task processor is installed and click Next.
6
Specify a schedule for the gathering task and click Next.
MessageStats provides two types of schedules: schedules that run once at a specific date and time, and schedules that repeat for a defined period (such as daily, weekly, or monthly).
7
Verify the logging level for the task logs and click Next.
8
Specify the account under which the gathering task is to run and click Next.
9
Click Finish to save the gathering task.
To change the properties of an existing task
1
Browse the tasks in the Tasks Summary View.
2
Right-click the task you want to configure and select Properties.
3
Step through the wizard to change the settings.

Managing your Database

During the installation of the MessageStats Report Pack for Archive Manager, additional tables are added to the MessageStats database to store Archive Manager-specific data. MessageStats allows you to manage the storage of Archive Manager data.

In MessageStats, the database management functionality is extended to include database management functions specific to Archive Manager data. Using Database Management, you can delete obsolete information and fine-tune your database.

Before you modify your database, ensure that no MessageStats Consoles or task processors are currently writing information to the database. If you use Database Management while a MessageStats Console is writing to the database, you risk corrupting your database.

For the Archive Manager report pack, the Database Management tool allows you to perform the following activities:

•
Configuring an Archive Manager Aging Task. Use this to delete historical data.
•
Deleting Archive Manager Object Data. Use this to delete object data.
•
Deleting Archive Manager Report Data. Use this to delete report data.

For detailed information about using the Database Management tool, see the MessageStats Administrator Guide.

Configuring an Archive Manager Aging Task

You can use the Data Aging function to delete the historical data from the Archive Manager tables in the MessageStats database. Use the Archive Manager Configuration option under the Data Aging node to define a regularly scheduled task that deletes old data.

To define a data aging task
1
Expand the Database Management | Data Aging nodes in the treeview.
2
Click the Archive Manager Configuration node.
3
Select Delete aged data.
4
Select the Age Statistics check box and select the age (in number of days) at which data is to be deleted.
5
Select a Schedule Type (daily, weekly, or monthly) to indicate how often you want to delete the data.
6
Enter the Start Date and Start Time information.
7
Select the Limit Job Execution Time check box if you want to limit the time duration for an aging job, and enter an end time.
8
Enter the recurrence interval:
•
Number of days between jobs for Daily schedules
•
Day of the week for Weekly schedules.
•
Day of the month for Monthly schedules.
9
Click Deploy.
Data Aging Job History

After you create an aging job, the interface changes to a three-tab format:

•
The Schedule tab contains the same content as the Create Job tab contained before a job was created.
•
The Properties tab describes the properties associated with the aging job, and is updated as new information becomes available.
•
The History tab contains a log of past aging jobs.

Deleting Archive Manager Object Data

You can use the Delete Data node to delete Archive Manager-specific object data from the MessageStats database. The Archive Manager Object Data option allows you to delete Archive Manager-related data for Exchange objects from the MessageStats database.

To delete Archive Manager object data from the database
1
Expand the Database Management | Delete Data nodes in the treeview.
2
Click the Archive Manager Object Data node.
3
Select the Servers check box and select the Archive Manager server for the object data that you want to delete.
4
Click Get Range to view the date range for the object information.
5
Click Delete Object.
6
Verify that you want to delete the object information.
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