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MessageStats 7.8 - Report Pack for Lotus & IBM Notes User Guide

About the Lotus and IBM Notes Report Pack Preparing for Installation Configuring the Report Pack Database Management Setting Task Default Properties Creating Gathering Tasks Using the Reports Console Lotus and IBM Notes Report Descriptions Report Filter Definitions

About the Create Task Wizard

You create tasks to collect data from a Domino database. The initial gathering task provides immediate information about your Domino environment.

An initial gathering involves creating a Default Gathering for Lotus and IBM Notes task. Typically you run the Default gathering at the domain level. This task is a composite task that initiates the following individual gatherings in the order of their defined dependencies:

•
Domino Server Enumeration
•
Lotus and IBM Notes Users
•
Lotus and IBM Notes Databases
•
Lotus and IBM Notes Server Storage

If you create a Default Gathering for Lotus and IBM Notes task at the server level, you must run the individual Lotus and IBM Notes Users gathering at the domain level.

For more information about gathering task dependencies, see Gathering Task Dependencies .

To optimize collection performance, you can create multiple tasks to collect different information on different schedules.

 
* 
TIP: When scheduling the Default Gathering for Lotus and IBM Notes task (or the Lotus and IBM Notes Databases gathering task), it is recommended that you schedule the task to run after the Catalog task has run to update the Domino Domain catalog (CATALOG.NSF).

The following tasks can be run at the Domino domain level:

Domino Server Enumeration
Lotus and IBM Notes Users

The following tasks can be run at the Domino server level:

Lotus and IBM Notes Databases
Lotus and IBM Notes Mailbox Content
Lotus and IBM Notes Server Storage

The Create Task Wizard wizard consists of base pages and any additional pages that are specific to the type of gathering task you are creating. For example, to create and schedule a Default Gathering for Lotus and IBM Notes gathering task, you use the wizard pages to perform the following actions:

•
Selecting the Task Template
•
Specifying Lotus and IBM Notes Credentials
•
Specifying the Task Execution Server
•
Scheduling the Task
•
Enabling Task Logging
•
Specifying Credentials for a Task

When you create a Mailbox Content gathering, you also select the types of content that you want to gather:

•
Selecting the Mailbox Content Data
To create a new task
1
Expand the Lotus and IBM Notes | Domino Domains nodes and select a domain or a server.
2
Right-click and select Create Task.
3
Select the template for the type of gathering that you want.
4
Complete the pages of the Create Task Wizard as required.

Selecting the Task Template

Use the Select Task Template page to select a gathering task template and to name the task. Ensure that the name is unique but reflects the purpose of the task.

For a description of all Lotus and IBM Notes gathering tasks and any task dependencies, see Gathering Task Dependencies .

 
Table 1. Lotus and IBM Notes Task Templates.

Option

Definition

Name

The name that you enter appears in the task list of the Tasks Summary View. To change the task name, right-click the name from the Tasks Summary node, select Properties, and edit the name.

Template

The Template box lists templates for all gathering tasks. The gathering task description is displayed under the Template box.

The following task templates are available for Lotus and IBM Notes gatherings:

Default Gathering for Lotus and IBM Notes

Domino Server Enumeration

Lotus and IBM Notes Databases

Lotus and IBM Notes Users

Lotus and IBM Notes Mailbox Content

Lotus and IBM Notes Server Storage

Specifying Lotus and IBM Notes Credentials

Specifying Lotus and IBM Notes Credentials

To gather information for the reports, the task processors must access the databases on the Domino server. The Notes User account that is used must have Designer-level access to the Domino server.

Using the Lotus and IBM Notes Credentials dialog, you select the User ID file for the Notes User that is used by the Task Execution Server to run gathering tasks.MessageStats relies on the Notes client to extract the user name from the Notes ID file and to verify the password for the ID file. If you are running the MessageStats console on a machine on which Notes is not installed, you can import the Notes ID file but “??????????" is displayed instead of the user name. The selected ID file and password can still be used by the Task Execution Server.

To specify the Lotus and IBM Notes account used by the Task Execution Server
1
Click Import ID File and browse to the Notes User ID file you want.
2
Enter the password associated with the selected user ID file.
3
Re-enter the password to confirm.
For Lotus Notes 7.0 and later, the password is validated when you click Apply. For Lotus Notes 6.0, the password is not validated until you run a gathering task against a Domino server.
4
Click Next.

Selecting the Mailbox Content Data

The Lotus and IBM Notes Mailbox Content gathering task collects information about mail file content such as encrypted messages and messages that contain links and hotspots. You can also collect information about any shared folders and any private folders that exist in each mail file.

If you select a Lotus and IBM Notes Mailbox Content gathering template, you can select the type of content data that you want to collect. By collecting only the data that you want, you can manage server load and the gathering task performance.

 
Table 2. Mailbox Content options.
Option
Definition

Encrypted Messages

Select this option to gather information about mail files that contain encrypted messages.

Links and Hotspots

Select this option to gather information about mail files that contain messages with links to other databases.

Shared Folders

Select this option to gather information about the shared folders that are found in mail files.

Private Folders

Select this option to gather information about any private folders that are contained in each mail file.

For information about the prerequisites for gathering private folder data, see Lotus and IBM Notes Mailbox Content .

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