To import keywords into the Find View, you can create a custom file that includes the keywords to be imported.
For this purpose, you can use these items:
You can find examples of files containing keywords for import in the next subsections. Based on these examples, you can create your own files tailored to your needs.
To import keywords into the Find View
- Make sure the Find View is in the standard mode.
When it is in the advanced mode, the Find View does not support keywords import.
- In the Find View, locate the text box to which you want to import keywords, and click the ellipsis button (…).
- Specify the file to import keywords from.
XML Document (.xml) file
Here is an example of an .xml file you can import keywords from:
<?xml version="1.0" encoding="utf-8" ?>
<KeywordList>
<Keyword text="John Doe"/>
<Keyword text="Mary Smith"/>
<Keyword text="Administrator, Paul Webster"/>
</KeywordList>
After you import keywords from the above example file, the target text box will contain the following text: "John Doe", "Mary Smith", "Administrator, Paul Webster"
Place the keywords you want to import into the Keyword text attribute. Keywords from the same instance of the Keyword text attribute will be surrounded by straight quotation marks: "Administrator, Paul Webster".
Keywords from different instances of the Keyword text attribute will be separated by comma: "John Doe", "Mary Smith".
Plain Text (.txt) file
Here is an example of a .txt file you can import keywords from:
John Doe
Mary Smith
Administrator, Paul Webster
After you import keywords from the above example file, the target text box will contain the following text:
"John Doe", "Mary Smith", "Administrator, Paul Webster"
Keywords from the same line in the source file will be surrounded by straight quotation marks: "John Doe". Keywords from different lines will be separated by comma: "John Doe", "Mary Smith".
Comma-separated Values (.csv) file
Here is an example of a .csv file you can import keywords from, it uses comma as list separator:
John Doe
Mary Smith
Administrator, Paul Webster
After you import keywords from the above example file, the target text box will contain the following text:
"John Doe", "Mary Smith", "Administrator", "Paul Webster"
Keywords divided by list separator will be surrounded by straight quotation marks: "Administrator", "Paul Webster". Keywords from different lines in the source file will be surrounded by straight quotation marks and separated by comma: "John Doe", "Mary smith".
Before running the import operation, make sure the list separator used in your .csv file and the one set on the Recovery Manager for Exchange computer are the same.
To view and change list separator
- On the Recovery Manager for Exchange computer, in the Run box or at a command prompt, type intl.cpl, and click OK.
- Do one of the following:
- In Windows Vista, Windows 7, or Windows Server 2008, in the Region and Language dialog box, click Additional settings, and see the List separator box.
- In Windows 8.1, Windows 8, Windows Server 2012 or Windows Server 2016, in the Region dialog box, click Additional settings, and see the List separator box.
- Change the list separator if necessary, and click OK.