When setting up email notifications in Spotlight, whenever an alarm reaches a threshhold, the message "A program is trying to send email on your behalf do you want outlook to automatically send it?" is displayed.
This problem is due to the security settings on Microsoft Exchange Server.
Please contact your system administrator about the security for sending out e-mail. According to Microsoft, Outlook 2000 SP3 (and later) includes security features to prevent other programs from accessing your e-mail addresses or sending e-mail messages on your behalf.
According to Microsoft the new SP3 should have changed the Tools | Options | Security | Secure content | zone | restricted.
Please see Microsoft Article ID 290498 - "You receive warning messages when you use a third-party add-in or custom solution in Outlook 2002":
New Programmability Behavior:
If you have Outlook 2000 SP3 or later with the above security setting, programmatic access to Outlook is restricted. If other applications try to use Outlook on your behalf, you receive a warning message and you are prompted to confirm what the other application is doing. You receive warning messages when another application tries to do anything in the following list:
- Send mail on your behalf
- Access your address book
- Access e-mail names from your messages
- Access e-mail information from your contacts or other types of items
- Save your messages to the file system
- Search your messages for content
- Use Simple Messaging Application Programming Interface, Simple MAPI, to send messages without your consent
The update may affect how other applications interact with Outlook by changing the default security zone settings from "Internet" to "restricted," and by automatically disabling script in Hypertext Markup Language (HTML) e-mail messages and unpublished custom Outlook forms.