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Migrator for Notes to Exchange 4.15.2 - Administration Guide

About the Migrator for Notes to Exchange documentation Notes Migration Manager NABS Discovery Wizard Internet Domains Discovery Wizard Directory Export Wizard Collection Wizard Groups Provisioning Wizard Notes Data Locator Wizard Provisioning Wizard Send PAB Replicator Wizard Data Migration Wizard SSDM Statistics Collection Wizard The Log Viewer Qsched.exe task-scheduling utility SSDM Scheduling Administration utility Office 365 Admin Account Pool utility PowerShell cmdlets for Migrator for Notes to Exchange Appendix A: How do I ...?
Post-installation configuration Pre-migration preparations Batch-migration process Other features

Select Destinations for Migrated Data

This screen appears only if you have selected Migrate users in the Operations screen. Specify your preferred target destination (within the Exchange environment) for each type of migrated data, and click Next.

For each data type (Archives or Address books or Server-based data), specify where you want items of that type to be migrated:

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Server-based mailbox
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Personal folders (.pst file)
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Server-based Personal Archive (only for Exchange 2010 or later)
 
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NOTE: When migrating to .pst files, the UseSeparatePSTs parameter (in the Global Defaults and Task Parameters) lets you specify whether the wizard should migrate all data into a single .pst file per user, or to multiple .pst files. For more information, see in Appendix A: How Do I Specify Whether to Migrate to a Single PST File (Per User) or Multiple PST Files?
 
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NOTE: PAB or Archive Notes data will be duplicated in Exchange if you remigrate to the server and use a different method (server vs. file system) than the first migration. No duplicates will occur when migrating to PSTs. Any duplicate archives on the server will appear in a duplicate folder with the digit "1" appended to the folder name.

Specify Mail Routing Options

This screen appears only if you have selected the Manage mail routing option in the Operations screen, at the beginning of this Wizard’s run.

 
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NOTE: The Data Migration Wizard lets you remove and set mail-forwarding rules, and move user data, all in a single run of the wizard. The wizard always performs the "remove forwarding" function first (per user), before setting the new forwarding rule in the corresponding mailbox, to prevent mail looping. (If an Exchange mailbox and its corresponding Notes mailbox are simultaneously set to forward mail to each other, any new mail arriving in either mailbox would loop endlessly between the two.) As an additional precaution, the wizard verifies the success of each "remove" function before setting the new forwarding rule in Notes.

Each of the items in this screen offers a "pick one of the following" choice of two or more options. Specify your choice for each item, and click Next.

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All new mail for users in the collection will be delivered to: Your choice here tells the wizard the direction of the mail-forwarding rules you want to set and remove, and thus determines which other screens the wizard will display to collect the necessary information:
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Notes: Facilitates target-to-source (Exchange to Notes) mail forwarding. The wizard will display screens that let you set the forwarding rule in Exchange, and let you remove any existing forwarding rules in Notes.
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Exchange: Facilitates source-to-target (Notes to Exchange) mail forwarding. The wizard will display screens that let you set the forwarding rule in Notes, and let you remove any existing forwarding in Exchange.
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Mail co-existence is using: Specify the method you want to use for email-routing during the transition period:
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Quest Coexistence Manager for Notes (CMN): Uses CMN to facilitate mail routing by SMTP addressing, with rich email remediation to resolve many incompatibilities between Notes/Domino and Outlook/Exchange. If you select CMN here, you must also specify whether you will be ...
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Using ActiveMail Processing: Mark this checkbox if you will use CMN’s ActiveMail processing features, or leave it unmarked if you will not use those features.
 
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NOTE: Select this Quest Coexistence Manager for Notes option if you will use CMN for email remediation with SMTP mail routing. Designating Quest CMN for mail routing here will process user objects in a way that requires using the CMN option as the method for Calendar coexistence (next field). If you select CMN here, the wizard automatically pre-selects the CMN option for your calendar coexistence method.
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SMTP: Uses SMTP addressing for mail routing, but requires admin configuration of Notes person documents and AD object records.

Specify Notes to Exchange Mail Forwarding

This screen appears only if you have chosen Exchange as the destination for new emails (in the preceding Specify Mail Routing Options screen). Enter the information required to facilitate the mail-routing scheme you want to implement in this run of the wizard, and click Next.

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Set mail domain: Mark this checkbox, and enter the Notes Mail Domain parameter value in the accompanying text box, if you want to forward mail from Notes to Exchange. If CMN is selected for mail coexistence, the checkbox is premarked, the value is blank, and the entire item is grayed-out to prevent any changes.
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Set mail system: Mark this checkbox and select the Mail System value (a Notes parameter, Notes or Other or Other Internet Mail) from the accompanying drop-down list. If CMN is selected for mail coexistence, the checkbox is premarked, the value is set to Other Internet Mail, and the entire item is grayed-out to prevent any changes.
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Set calendar domain: Mark this checkbox and enter a value (a Notes parameter) in the accompanying text box if you want to forward free- busy lookup replies from Notes to Exchange. If CMN is selected for mail coexistence, the checkbox is premarked and grayed-out to prevent unmarking, and the text box must contain the name of the Foreign Domain specified in the IBM Domino Administrator’s Domain Configuration.
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Set server running qcalcon (or excalcon): Name of the server running the qcalcon (for CMN’s Free/Busy Connector) application. This field is enabled only if CMN is selected for mail coexistence. Set the value here to the Notes Mail Server parameter.
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Specify your Domino domain (field is enabled only if CMN is selected for mail coexistence): The root (highest- ranking) domain containing the Domino server. If, for example, your server is server/xyzcorp, then enter xyzcorp here.

Mail fowarding address options:

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Set mail forwarding address: Mark this checkbox if you want the wizard to compose and use email forwarding addresses for the users in the designated collection. (This is mandatory if you want to forward mail or free/busy lookup replies from Notes to Exchange.) If you mark this checkbox, you must also choose between these two options:
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Use current Domino internet address: Migrator for Notes to Exchange will use the internet address already configured in Domino.
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Build address from: Select an option from the drop-down list box to specify the method by which the Data Migration Wizard will compose forwarding addresses from Notes to Exchange. By default the wizard will use the Internet Address method. The options in the list are:
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Internet Address (default): The left-hand side (LHS) of the Target- Address column in the collection data table becomes the LHS of the forwarding address, to which the wizard will append the Forwarding mail domain specified below.
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TargetForwardingAddress: The TargetForwardingAddress column in the collection data table becomes the entire forwarding address. If this column is empty in the data table, the wizard will generate suitable values.
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Notes Address: The SourceAddress column in the data table becomes the left-hand side (LHS) of the forwarding address, to which the wizard will append the Forwarding mail domain specified below.
Forwarding mail domain (field is disabled/grayed-out if Build address from (above) is set to TargetForwardingAddress): The domain (in SMTP format) to which mail will be forwarded from Notes to Exchange—for example, fwd.sitraka.com.
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Append Domino domain to forwarding address: Mark this checkbox if you want the second @XXXX element from the Domino forwarding address and AD proxyAddress values to be appended to the forwarding address string:
 

 

If checkbox is marked:

user@smtp.sitraka.com@DOMDOMAIN
smtp:user@smtp.sitraka.com@DOMDOMAIN

If checkbox is not marked:

user@smtp.sitraka.com
smtp:user@smtp.sitraka.com

This option can be useful when using CMN for coexistence and new mail goes to Exchange, if users in a single collection but two different Domino domains migrate with mail routing. This option could then be used to not include the same domain for every user, when it is incorrect for some users. Other adjustments may be needed outside of Migrator for Notes to Exchange to make free/busy or mail coexistence work.
Sample address: An illustration of the format of a complete forwarding address, as defined by your two preceding entries. An informational display only, this value can be changed only indirectly, by changing either or both of the two preceding entries.
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Overwrite existing mail forwarding address: Select one of the three options to indicate whether the forwarding address as defined on this screen should overwrite any existing mail-forwarding rules the wizard may find already in place for a user:
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Only if domain matches "Forwarding mail domain": The wizard will overwrite an existing forwarding address with the new forwarding address as defined here only if the domain of the old address is the same as the Forwarding mail domain specified here. This would be a precaution to prevent the inadvertent overwriting or removal of existing forwarding that have nothing to do with migration.
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Always: The wizard will always overwrite any existing forwarding address with the new forwarding address as defined on this screen.
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Never: The wizard will never overwrite any existing forwarding address with the new forwarding address—will simply skip the mail-routing function for any user whose Notes account already contains a mail-fowarding.
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Verify source forwarding address in target mail system: Determines whether the wizard will verify the existence of each target forwarding address in Active Directory before setting it as a forwarding address in Domino. This checkbox is marked by default. But validating the AD address can cause problems when an email address does not exist in AD (for example, in an Office 365 or other hosted-Exchange migration), since Migrator for Notes to Exchange then does not set the forwarding address in Notes. Quest recommends that you unmark the checkbox for an Office 365 or other hosted-Exchange migration.

Specify Remove Exchange Forwarding Settings

This screen appears only if you have chosen Exchange as the destination for new emails (in the earlier Specify Mail Routing Options screen).

 
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NOTE: The Data Migration Wizard lets you remove and set mail-forwarding rules, and move user data, all in a single run of the wizard. The wizard always performs the "remove forwarding" function first (per user), before setting the new forwarding rule in the corresponding mailbox, to prevent mail looping. As an additional precaution, the wizard also verifies the success of each "remove" function before setting the new forwarding rule in Notes.

Many migrating organizations configure their users’ Exchange accounts to automatically forward mail to the corresponding mailboxes in Notes, for any mail that arrives in Exchange before the users migrate. Then, as each user group migrates, the original forwarding rule in Exchange must be removed, and a new forwarding rule is set in Notes, so any mail arriving in Notes will be routed to the corresponding mailbox in Exchange. If the Notes-to-Exchange forwarding rule is set before the Exchange-to-Notes rule is removed, any new mail arriving in either mailbox would loop endlessly between the two—a phenomenon known as mail "looping." This screen collects the information the wizard will need to remove any previously set mail-forwarding rules in Exchange.

Enter the requested information in this screen, and click Next.

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Remove directory synchronization exclusion (This checkbox is enabled only when CMN Coexistence is specified): Unsets an attribute set by CMN that will then allow the object to sync back to the other system.

Mail forwarding address options:

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Remove mail Forwarding address: Mark this checkbox if you want the wizard to remove previously set mail-forwarding rules it may find in Exchange, per the Only if... vs. Always option selected below.
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Remove existing forwarding address:
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Only if domain matches "Forwarding mail domain": The wizard will remove previously set mail-forwarding rules found in Exchange only if the domain in the found address matches the Forwarding mail domain specified in the accompanying text box. This would be a precaution to prevent the inadvertent overwriting or removal of existing forwarding that have nothing to do with migration.
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Always: The wizard will remove all previously set mail-forwarding found in Exchange, regardless of the Forwarding mail domain.
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