ControlPoint 8.10 - for Microsoft 365 User Guide

Selecting Individual Users

Enter the name of one or more users on which you want to perform the action or analysis.  Separate each user name with a semicolon (;).  Enter a full user account name, then click the Check Names icon () or press [Ctrl] k to validate the user name.

Depending on the action or analysis you are performing, ControlPoint may or may not allow invalidated users to be included in the operation.  For example, you cannot add a user to a site unless the user's existence in the provider database can be validated. However, you can delete or report on an unvalidated user's permissions from a site, because it is reasonable to assume that a user who has been granted permissions to a SharePoint site may no longer exist in the provider database(s), as in the case of a former employee.  

Operations that Include Two People Pickers

When a ControlPoint action includes both a source and a target People Picker, such as Duplicate User Permissions and Delete User Permissions (when permissions are reassigned), additional rules and restrictions for user selection apply.  Refer to the operation-specific topic in this guide for details.

Using Discovery to Collect Information for the ControlPoint Database Cache

ControlPoint Discovery is a tenant-specific background task that collects information and stores it in the ControlPoint Services (xcAdmin) database cache for the following purposes:

·to populate the SharePoint Summary dashboard and, by default, the SharePoint Hierarchy

·for use in ControlPoint data analysis and reporting

·to identify ControlPoint users who meet the criteria for "Admins" for scheduled analysis distribution, and

·to populate and update statistics lists.

Discovery is triggered by the ControlPoint Discovery Service to run on a pre-defined schedule.

If you want to ensure that your ControlPoint analyses have the most recent cached data—you can run the Discovery process interactively from the ControlPoint application. The ControlPoint installer includes the option to configure the Discovery Service.  

If the ControlPoint Discovery Service is not configured, the operations and parameters that rely on cached data collected by Discovery are disabled.

Running Discovery Interactively from the ControlPoint Application

ControlPoint Application Administrators can run the Discovery Service interactively from the ControlPoint application interface between scheduled Discovery runs.

NOTE:  For Discovery to be run interactively, the Discovery Service must be installed, configured, and running.  Refer to the ControlPoint for Microsoft 365 Administration Guide for details.

To run a ControlPoint Discovery interactively:

1From the Manage ControlPoint panel choose ControlPoint Management > Discovery.

NOTE:  If you are not a ControlPoint Application Administrator, this option will be hidden.

2Click [Run Now].

The results show each table in the ControlPoint Services (xcadmin) database that the Discovery Service collects data from.  The Auto Refresh Setting can be enabled to refresh after a specified number of seconds.

NOTE:  The Queue Date is the date and time of the next scheduled Discovery.