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MessageStats 7.8.1 - Reports User Guide

Upgrading MessageStats Overview Typical MessageStats Upgrade Scenarios Moving the MessageStats Database Moving and Upgrading MessageStats Moving Custom Reports and Report Subscriptions Viewing, Creating, and Editing MessageStats Reports My Reports and Corporate Reports Exchange Executive Summaries Reports Exchange Organizations Reports Exchange Server Reports Exchange Content Analysis Reports Exchange Mailboxes Reports Exchange Mail Contacts Reports Exchange Distribution Groups Reports Exchange Public Folders Reports Exchange Storage Reports Exchange Internet Reports Exchange Inventory Reports Migration Reports MessageStats Gathering Reports Appendix A: How to Read the Reports Report Filter Definitions

Introducing MessageStats Reports

MessageStats has a separate web-based reporting component called MessageStats Reports. MessageStats Reports provide a collection of configured (stock) reports that allow report consumers to view data across an organization.

You can change report parameters using the standard report filters, and additionally, the Quick Filters. You can also create customized reports, using the Web Report Wizard, based on any data source available in your MessageStats database.

This section provides information about how to use the MessageStats Reports. It explains how to create custom reports and graphs, how to export reports and graphs, and how to set up automatic subscriptions to post reports or email them on a regular schedule.

MessageStats Reports include the following features:

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The Web Report Wizard allows you to configure and generate reports, and provides report parts that you can add to and arrange on reports.
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The Graph Wizard allows you to create custom graphs from the data sources that you select.
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Predefined role-based security settings allow you to control who can view reports and create custom reports.
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A subscription service allows you to deliver reports through email, web sites, file shares, or ftp (file transfer protocol) site.
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Tooltips that display when you hover over column headings or over items in graphs can reveal detailed information.

Using the console, you can perform the following tasks:

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Group, insert, append, remove, and sort fields on reports. Quick Filters allow you to change report parameters quickly and easily to focus your report.
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Display report data in bar graphs, line graphs, and pie charts.
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Export or email entire reports in Microsoft Excel, text (as either comma-separated values or tab-separated values), XML, as a Word file, in HTML, or MHTML.
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Select portions of reports, such as columns or rows, and export the selections or send by email. You can also select a graph or chart to export it or send it by email.
To access MessageStats Reports
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Select Start | Programs | Quest | MessageStats | Quest MessageStats Reports.
- OR -
Click the MessageStats Reports node in the treeview of the MessageStats Console.
- OR -
Open the reports web site using Internet Explorer or another browser.
You can run MessageStats Reports using the Start menu only if the MessageStats Console and MessageStats Reports reside on the same server.

Types of Reports

MessageStats Reports hosts two types of reports:

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stock reports
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custom reports
Stock Reports

Stock reports are specific to MessageStats, and are delivered with the product. For information about stock reports, see About MessageStats Reports .

Subscriptions allow you to generate reports on a regular schedule. You can set up email notifications that either link to the reports or include attachments that contain actual report data. For information, see Configuring Report Subscriptions .

Custom Reports

You can create custom reports using the Web Report Wizard. You can build your own reports based on existing data sources. You can select fields, filters, format, grouping, and sorting options. Custom reports can be edited, depending on your security permissions within MessageStats Reports.

For information about the Web Report Wizard, see Creating Custom Reports .

Report Graphs

MessageStats Reports provides graphing capabilities in many of the available reports. Where graphs are available, the number of servers and the date periods you select result in the following graphing model:

 
Table 1. Displayed graphs are determined by selected filters.
Desired Content
Graph Parameters
Result

Information within one server.

1 server, 1 day

Pie graph

Comparison between two or more servers.

N servers, 1 day

Bar graph

Trends for one server over two or more days.

1 server, N days

Line graph

Trend comparing two or more servers over two or more days.

N servers, N days

Line Graph

You can also create custom graphs to supplement the graphs and charts available in the existing MessageStats reports. For more information, see Creating Custom Graphs .

Report Fields

Each report provides field descriptions in the tooltips text for the report columns. If you right-click a column heading, you can insert additional fields in the report.

You can also select the Information button to view the filters, report parts, and data sources that are used in the report. This feature is useful in determining the data sources you might want to use in creating a custom report. For details about the Information page, see Viewing Report Information .

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