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MessageStats 7.8.1 - Reports User Guide

Upgrading MessageStats Overview Typical MessageStats Upgrade Scenarios Moving the MessageStats Database Moving and Upgrading MessageStats Moving Custom Reports and Report Subscriptions Viewing, Creating, and Editing MessageStats Reports My Reports and Corporate Reports Exchange Executive Summaries Reports Exchange Organizations Reports Exchange Server Reports Exchange Content Analysis Reports Exchange Mailboxes Reports Exchange Mail Contacts Reports Exchange Distribution Groups Reports Exchange Public Folders Reports Exchange Storage Reports Exchange Internet Reports Exchange Inventory Reports Migration Reports MessageStats Gathering Reports Appendix A: How to Read the Reports Report Filter Definitions

Entering a Report Description

The report description should be meaningful so that the report can be easily identified when it is listed under My Reports.

To access the Description page
•
Click Next on the Format page of the Web Report Wizard.
 
To enter a description for your custom report
•
Enter a report description in the box.

Previewing the Report

To access the Preview page of the Web Report Wizard
•
Click Next on the Description page of the Web Report Wizard.

You can preview the way your report looks at any time during the creation of the report. Preview information changes depending on the criteria and formatting you select for your report.

Creating Custom Graphs

You can use the MessageStats Graph Wizard to create custom graphs to supplement the graphs and charts available in the existing MessageStats reports.

The Graph Wizard allows you to create bar charts and stacked bar charts, pie charts, XY graphs, and XY stacked area graphs. You select the data source and choose the fields that are used for the statistical data values, the category labels, and the series labels.

The Graph Wizard contains several pages that support selection of the graph type, data source, and fields to be used to create the custom graph. You can also apply filters and select sorting options. Follow the wizard pages by selecting the Next button, or select the pages you need from the list in the left pane.

The Preview page is useful to show what the graph will look like. To make adjustments, you can return to various wizard pages by selecting the Previous button or selecting the specific page from the left pane. The Preview page then shows the updated graph.

When you are satisfied with the graph, select the Finish button to create the final version. Save the graph using the File | Save command.

Bar Charts

Bar charts are useful for comparing data. They are also used to compare values across categories or to compare the contribution of each value to a total across categories (for example, stacked bars).

Pie Charts

Pie charts are useful for viewing proportions or percentages. They visually represent the contribution of each value to a total sum of data, or the component parts of a whole. A pie chart is used to show how a part of something relates to the whole.

XY or Line Graphs

A line graph is used to show continuing data; how one thing is affected by another. This kind of graph is used to show the effect of an independent variable on a dependent variable. Line graphs are useful for determining trends.

For more information, see the following sections:

Using the MessageStats Graph Wizard
Guidelines for Creating Bar Graphs
Guidelines for Creating Pie Charts
Guidelines for Creating XY Graphs

Using the MessageStats Graph Wizard

The Graph Wizard consists of several pages. Primarily you select the graph type, the data source, and the fields that are used to create the graph. You do not have to access the pages in order. To access a specific page, select it on the list of pages on the left side of the Graph Wizard.

To create a custom graph, you can select the following options:

•
Datasource
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Graph Type
•
Fields
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Filter
•
Sort
•
Format
•
Description

For date-based data sources, you must select a filter to limit the date range (or leave the default value). You set a filter for date-based data sources to improve performance when creating a graph.

Determining Which Data Sources You Want

If you are creating a graph that is similar to a graph in one of the standard reports, you can view the data sources for the standard report and incorporate them into your custom graph.

To view the data sources in a standard report
•
Display the report and click the Information button in the bottom right corner.
To access the Graph Wizard
•
Select File | New | Custom Graph.
- OR -
Right-click in the treeview and select New Custom Graph.
To create a custom graph
1
Select the type of graph that you want:
•
Bar chart
•
Stacked bar chart
•
Pie chart
•
XY graph
•
XY stacked graph
2
Select the data source for the graph.
3
Select the fields that should be used as data values, category labels, or series labels to generate data for the graph.
After you have selected the data sources and fields, you do not have to click Next. Optionally, you can
•
Select the page you want to use from the list on the left side of the page.
- OR -
•
Click Finish to create the custom report.
4
Optionally, select filter criteria to limit the results that are used to create the graph.
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To add a filter, click Add New Filter.
•
To remove a filter, select the check box beside the filter and click Remove Filters.
The Date filter is always selected. The default value is “last week”. You can override the Date default value to select a different time period but you cannot remove the date filter.
5
Select the order in which the data should be displayed.
6
Specify the format details, such as the axis titles and whether the data used in the graph is also included as a table. To include a table with the graph, select Show Data.
7
Enter a description for the graph.
8
Click Preview to display the resulting graph.
9
If there are no changes, click Finish.
10
Select File | Save.
11
Enter a name for the report and save it to the My Reports folder.
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