ControlPoint 8.7 - for Office 365 User Guide

Analyzing SharePoint Alerts

The following analysis tools provides information about SharePoint alerts that have been created for users in your SharePoint environment:

·SharePoint Alerts by Site lets you review alerts that have been created within one or more selected sites.

·SharePoint Alerts by User lets you review alerts that have been created for one or more specific users.

Analyzing SharePoint Alerts by Site

The SharePoint Alerts by Site analysis provides the following information about SharePoint alerts that have been set within one or more selected sites:

·the user for whom the alert was set

·the list or item on which the alert was set

·alert properties (including event type and frequency), and

·the date and time of the next alert.

To generate a SharePoint Alerts by Site analysis:

1Select the object(s) you want to include in your analysis.

2Choose Audits and Alerts > SharePoint Alerts by Site.

3Specify the parameters for your analysis.

Now you can:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be run at a later time.

The top level of analysis results lists all of the Web applications within the scope of your analysis.

When expanded, a list of sites on which alerts have been set displays, along with the following detail about each alert:

·the Site for which the alert was created

·the Titles of the list, and if applicable, item, for which the alert was set

·each of the Users for whom the alert was set, along with:

§the title of the Alert

§the alert Type (List or Item)

§the Event that triggers the alert and, if the alert was created for an item, the Filter (that is, the option selected for "Send Alerts for These Changes")

§the Next Alert date and time

Analyzing SharePoint Alerts by User

The SharePoint Alerts by User analysis provides the following information about SharePoint alerts that have been set for one or more users:

·the site within which the alert was set

·the list or item on which the alert was set

·alert properties (including event type and frequency), and

·the date and time of the next alert.

To generate an Alerts by User analysis:

1Select the object(s) you want to include in your analysis.

2Choose Audits and Alerts > SharePoint Alerts by User.

3Specify the parameters for your analysis .

Now you can:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be run at a later time.

When expanded, each Site for which alerts have been created displays, along with the following detail about each alert:

·the title of the Alert

·the List and (if applicable) Item on which the alert was created

·the alert Type (List or Item)

·the Event Type that triggers the alert

·the Frequency of the alert as well as the Next Alert date and time

·if the alert was set for an item, the Filter used (that is, the option selected for "Send Alerts for These Changes")

Generating a OneDrive Summary Report

If you The OneDrive Summary report lets you view OneDrive for Business usage information for personal sites to which you have administrator privileges, including "Share With Me" documents.

To generate this report, the ControlPoint Application Administrator must explicitly choose to include OneDrive site collections in the SharePoint Hierarchy.  (However, doing so may significantly increase SharePoint Hierarchy load time, especially if there are a large number of OneDrive site collections in the environment.)  Contact Quest Support for details.

To generate a OneDrive Summary Report:

1.Select the OneDrive site collection(s) (or the OneDrive Site Collections node if you want to include all OneDrive site collections that you administer).

2Choose OneDrive > OneDrive Summary.

3If you want to Include item level permissions, check this box.

NOTE:  If you choose this option, processing time may increase, especially if the scope of your selection contains a large number of site collections and/or documents.

Now you can:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be run at a later time.

Analysis results include the following information about each OneDrive site collection in the scope of your selection:

·the following General Info About Shared Documents:

§the owner of the site collection

§the document name, owner, and URL of each "Share With Me" document on the selected site(s).

§If you chose to Include item level permissions, the following additional information displays

·# Shared Docments

·# Private Documents

·# Total Documents

·% of Shared Documents

·the name, owner, and URL for "Share With Me" Documents.