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Collaboration Services 3.9 - User Guide

Getting started with Collaboration Services Organizing objects for synchronization Resolving synchronization conflicts Managing the synchronization process Transport management Fine-tuning and maintenance Backup, restore, and troubleshooting Appendix A: Customizing the format of synchronized data Appendix B: Collaboration Services events

Introduction

The administrator of each forest can select the objects and attributes to publish to other synchronization partners. The objects to be synchronized are grouped into collections—sets of objects and their attributes. Administrators can either define the objects to be synchronized on a per-container (organizational unit) basis, or explicitly add groups, users, and contacts to collections. This information then becomes available to other forests. Administrators of synchronization partners can see new collections of objects and can choose whether to subscribe to them.

Publication settings can vary for different collections of objects. For example, you might choose to publish the mobile phone numbers of administrators so they can be contacted in case of emergency, while keeping the mobile phone numbers of other users (such as top executives) unlisted outside the organization. Predefined "Minimum" and "All" sets of attributes to be published are provided, and administrators can create their own predefined sets (presets).

Creating a collection for publication

Collaboration Services offers numerous methods for organizing objects into collections. For example, you can do any combination of the following:

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Publish a whole domain or some top-level OUs and exclude objects not to be published explicitly, through containers or using LDAP filters.
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Create a group with users to be published, and publish just this group with the Synchronize members option enabled. Later, if you want to add additional users to the synchronization, you can join them to the group and they will be published automatically.
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Select users and groups to be published explicitly.
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Import a list of objects to be published from a plain text file.

Publish collection wizard

The Publish Collection Wizard helps you create a new collection of objects and publish it. As soon as a collection is published, the administrators of other branch forests (who have appropriate permissions) can subscribe to the collection.

To run the wizard
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Right-click the Publication node in the management tree and select Publish Collection.

Step 1: Specify collection name, description, and synchronization type

In the first step of the wizard:

1
Specify the collection's name and description.
The name and description should be as informative as possible; this will be the only collection information available to the administrators of other forests until they subscribe to the collection.
2
Select what information will be published and synchronized:
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Active Directory objects (for GAL synchronization)
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Free/busy information
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Calendar information
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NOTE: If you choose not to synchronize Active Directory objects with Collaboration Services, use some other directory object synchronization tool to synchronize Active Directory objects between forests, such as Microsoft Identity Integration Server (MIIS).
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