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MessageStats 7.8.1 - Report Pack for Lotus & IBM Notes User Guide

Table of Contents

About the Lotus and IBM Notes Report Pack

About the Lotus and IBM Notes Report Pack

How Do the Notes Report Packs Differ? Application Components Distributed Installation

Preparing for Installation

Supported Environments Minimum System Requirements Required Rights and Permissions

How Are the Permissions Used? MessageStats Reports Security Settings

Installing the Lotus and IBM Notes Report Pack

Configuring the Report Pack

Setting Up the Report Pack for Lotus and IBM Notes Introducing the MessageStats Console The MessageStats Node The MessageStats Server Node The Database Management Node The Lotus and IBM Notes Node

Connecting to a Domino Domain

Changing the Directory Server for the Domain

Connecting to a Notes Migrator Database

MessageStats Reports Node Task Execution Servers Node

Available Options for Task Execution Servers

Available Options for Tasks Expanding Tasks in the Task Activity View

Cancelling Tasks Reviewing and Saving Task Activity Logs Status Icons

Database Management

About the MessageStats Database Managing your MessageStats Database Using Database Management

Configuring an Aging Task Database Maintenance Deleting Lotus and IBM Notes Object Data Clearing the MessageStats Database

Setting Task Default Properties

Configuring Task Default Properties

Specifying Lotus and IBM Notes Credentials Changing Task Credentials Changing the Schedule for a Task Enabling Task Logging Setting Task Retry Attempts

Creating Gathering Tasks

About Tasks About the Create Task Wizard

Selecting the Task Template Specifying Lotus and IBM Notes Credentials Selecting the Mailbox Content Data Specifying the Task Execution Server Scheduling the Task Enabling Task Logging Specifying Credentials for a Task

Editing Tasks Gathering Task Dependencies

Using the Reports Console

Introducing the Reports

Types of Reports Report Graphs

Using the Reports Console

File Menu Commands

Sending Reports by Email Exporting Reports Setting Filter Defaults

Browsing Reports

Using the Treeview Using the Listview Configuring Report Parts Viewing Report Information

Creating Custom Reports Creating Custom Graphs Editing Reports

Using the Edit Button

Using the Edit Button

Selecting Report Filters Using Quick Filters Using Save Report Settings Changing Grouping Options

Setting Security

Role-based Security

Configuring Report Subscriptions

Creating and Changing Report Subscriptions Scheduling the Subscription Service Sending the Subscription Selecting Reports for the Subscription Selecting a User Account Naming Subscriptions

Entering the Mail Server or Display Name

Lotus and IBM Notes Report Descriptions

Introducing the Lotus and IBM Notes Reports Applications Report Descriptions Content Analysis Report Descriptions Mailbox Report Descriptions Inventory Report Descriptions Notes Migration Status Report Descriptions Storage Report Descriptions

Report Filter Definitions

About the Lotus and IBM Notes Report Pack

About the Lotus and IBM Notes Report Pack

The MessageStats Report Pack for Lotus and IBM Notes extends MessageStats by adding the ability to gather configuration and content information for the Lotus and IBM Notes environment.

The report pack stores the information in the MessageStats database, to which additional tables are added when you install the report pack. The database provides content for the web-based MessageStats Reports.

You can use the report pack as an assessment tool in planning for a Notes to Exchange migration.

How Do the Notes Report Packs Differ?

The MessageStats Report Pack for Lotus and IBM Notes primarily gathers report information directly from the Domino servers in your Notes environment.

The report pack includes reports about mailbox sizes, security, and delegates as well as reports about mailbox content such as private and shared folders, encrypted messages, and links. Other reports provide inventory details about your Domino servers, users, and mailboxes, allowing you to identify orphaned mailboxes or inactive mailboxes.

An earlier report pack, MessageStats Report Pack for Lotus Notes Migration 1.0, collected all its report information from a Quest Notes Migrator database.

The MessageStats Report Pack for Lotus and IBM Notes, version 2.0 and later, contains some of the same reports that were in the MessageStats Report Pack for Lotus Notes Migration 1.0 release. Specifically the newer report pack includes the following Notes Migration status reports:

•

Migration Status per Collection

•

Migration Status per Server

•

Mailbox Comparison

•

Distribution List Provisioning

•

Information for the Notes Migration status reports is collected directly from a Notes Migrator database.

If you also want to view the Notes Pre-Migration Assessment reports, based on information in a Notes Migrator database, you can install the MessageStats Report Pack for Lotus Notes Migration 1.0 release as well.

Application Components

MessageStats is comprised of the following key components:

•

MessageStats Server

•

MessageStats Database

•

MessageStats Reports

You must have the MessageStats core product installed before you can install the MessageStats Report Pack for Lotus and IBM Notes.

MessageStats Server

The MessageStats Server consists of the following components:

•

an MMC (Microsoft Management Console) client console

•

a scheduler service

•

task processors

The task processors that are installed with the report pack collect and process messaging information from a Domino database.

MessageStats Database

MessageStats stores the information in a centralized SQL database, which provides the content for web-based reports.

MessageStats Reports

MessageStats Reports provide summary and detailed information that includes critical metrics for resource usage, capacity, storage use, delivery times, and migration preparedness.

If your MessageStats installation is all on one computer, you would install all the report pack components on the same computer. However, if you have a distributed MessageStats installation, you must distribute the report pack components as well.

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