ControlPoint 8.6.1 - for Office 365 User Guide

Working with Data Analysis Results

From data analysis results you can perform any of the operations described in the following table.

Linking to SharePoint Pages and Other ControlPoint Analyses from Analysis Results

When run interactively*, from the results of most ControlPoint analyses, you can:

·open relevant SharePoint pages

·generate applicable ControlPoint analyses for the same scope and parameters.

Links to SharePoint pages always open in a separate browser window or tab.

Links to ControlPoint analyses may either open in a separate browser window/tab or in the current workspace, depending on the value of the Open drill-downs in new window .

* Generally, these links are not functional in analysis results that have been exported, although in some cases they may be.

Acting on Search or Data Analysis Results

From ControlPoint search or data analysis results, you can open a SharePoint page or initiate a ControlPoint action or another analysis for selected objects.

This feature can facilitate the performance of a variety of administrative tasks.  For example, you can generate a Site Permissions analysis to identify the users who have been granted permissions directly, then initiate the appropriate action (such as Add User to SharePoint Group).

To select objects on which to perform a ControlPoint action or analysis:

1Click the Select link for the object on which you want to act.

NOTE: To select all objects in the results list, click the Select All link in the Results header.

The Selection Builder opens in a separate window.

NOTE:  If you want the Selection Builder to remain open in a static location in the browser window, click the Pin On icon ( ) in the upper left corner of the Selection Builder window.  To disable this feature, click Pin Off ( ).

2If you want to select additional objects, either:

§click the Select All link in the analysis results Select column for each additional item you want to add to the Selection Builder.

OR

§from within the Selection Builder, use the procedure for Changing Your Selection.  

3Choose the applicable SharePoint page or ControlPoint operation from the Selection Builder menu.

§Note that the rules for selecting objects from the left navigation pane apply here as well.  For example, only options that are appropriate for the selected object(s) are available.

NOTE: The Selection Builder will appear minimized until you click Restore ().  If you close the Selection Builder, your current selection(s) will be cleared.

Generating a SharePoint Summary Report

The SharePoint Summary report provides a comprehensive summary of the components  in the SharePoint Online environment currently being managed in ControlPoint, along with size and usage statistics.

To generate a SharePoint Summary report:

In the SharePoint Hierarchy, select the farm node, the choose SharePoint Summary.

Note that the View activity for: drop-down only allows you to view Cumulative Activity.

Now you can:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be run at a later time.

Object Summary

The top of the report displays the total number of site collections and sites in the environment.

Site Collection Detail

The Site Collection Details section displays the following statistics for each individual site collection, as well as aggregated totals for the entire environment:

·the number of Sites, Lists, and Files in the collection

NOTE: Because of restrictions on some data that Microsoft provides for Office 365 Germany, US Government GCC High, and DoD customers, for any of these environments Files will always show 0.

·the Size of the collection as well as Free Space and % Usage of allocated storage space

·the number of Cumulative Hits that the site collection has received since it was created.