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MessageStats 7.8 - Reports User Guide

Viewing, Creating, and Editing MessageStats Reports My Reports and Corporate Reports Exchange Executive Summaries Reports Exchange Organizations Reports Exchange Server Reports Exchange Content Analysis Reports Exchange Mailboxes Reports Exchange Mail Contacts Reports Exchange Distribution Groups Reports Exchange Public Folders Reports Exchange Storage Reports Exchange Internet Reports Exchange Inventory Reports Migration Reports MessageStats Gathering Reports Appendix A: How to Read the Reports Report Filter Definitions

Capacity & Storage Reports

These reports allow you to analyze your current storage and capacity needs before and during migration, and to project future requirements.

The following reports are found in the Capacity & Storage folder:

 
Table 2. Migration Capacity and Storage reports.
Report
Description
Filters

Exchange Capacity Executive Summary

Use this report to understand your existing Exchange capacity and storage usage, and to identify storage trends in your organization. You can view storage growth rates, including public folder and mailbox databases, for the week, month, or quarter.

•
Period
•
Organization (mandatory)
•
The period is for period-to-date so information will change from day to day.

Exchange Servers Storage Summary

As part of your capacity analysis, use this report to see the amount of used storage and available storage for each server in your existing organization. This report can help you determine the storage requirements for your target Exchange environment.
•
Date
•
Display Options
•
Trend and Forecast Options
•
Total Volumes (MB)
•
Total Database Size (MB)
•
Volume % Used
•
Server
•
Server Roles
•
DAG
•
Region
•
Organization

Exchange Mailbox Sizes

As part of capacity planning, use this report to identify the largest mailboxes in your organization, including any archive mailboxes. You can see the number of messages stored and the volume of messages stored for your top email users.

This report provides links that allow you to drill down to more detailed information. Click a name in the Display Name column to display the Mailbox Profile report.
•
Date
•
Select Top
•
Display Options
•
Mailbox Size
•
Show Mailboxes
•
Display Name
•
Department
•
Office
•
Company
•
Distribution Group
•
Database Distinguished Name
•
Organizational Unit
•
Server/DAG
•
Server Roles
•
Region
•
Organization

Exchange Mailbox Growth

As part of capacity planning, use this report as an analysis tool to examine the growth trends in the number of mailboxes within your organization over time.

•
Date
•
Mailbox Growth
•
Detail Level
•
Display Options
•
Trend and Forecast Options
•
Database Distinguished Name
•
Server/DAG
•
Server Roles
•
Region
•
Organization

Exchange Server Activity Summary

When determining required capacity, use this report to assess your current mail server traffic. The report shows the number of physical messages handled by each server, and compares the mailbox-generated activity with system-generated activity.

You can determine the percentage of time consumed by user activity compared to the percentage of time used for system overhead work.

•
Date
•
Detail Level
•
Display Options
•
Trend and Forecast Options
•
Display Threshold
•
Date/Time Display
•
Server
•
Server Roles
•
Region
•
Organization

Exchange Top Senders and Receivers by Volume

As a tool used in capacity planning, this report helps you identify the top email senders and receivers in your Exchange organization, grouped by the total volume of messages sent or received.
•
Date
•
Select Top
•
Display Options
•
Department
•
Office
•
Company
•
Distribution Group
•
Database Distinguished Name
•
Organizational Unit
•
Server/DAG
•
Server Roles
•
Region
•
Organization

Exchange Top Senders and Receivers by Messages

As a tool used in capacity planning, this report helps you identify the top email senders and receivers in your Exchange organization, grouped by the total number of messages sent or received.
•
Date
•
Select Top
•
Display Options
•
Department
•
Office
•
Company
•
Distribution Group
•
Database Distinguished Name
•
Organizational Unit
•
Server/DAG
•
Server Roles
•
Region
•
Organization

Exchange Public Folders Root Summary

When estimating the capacity that is required for your migrated public folders, use this report to determine the size of your existing public folders. The report provides an analysis of total items and total item size, and you can drill down into the folder and subfolders.

You can evaluate whether the content in your existing public folders should be distributed among additional public folders to adjust for size limitations in newer versions of Exchange.

NOTE: Public folder information is not collected by default. To populate fields in a Public Folders report, an Exchange Public Folder gathering task must be run.
•
Date
•
Show Public Folders
•
Public Folder
•
Organization

Lotus Notes Mailbox Sizes

When planning a migration from Lotus Notes to Exchange, use this report to evaluate the storage space used by mailboxes across your Lotus Notes environment. You can see which mailboxes are using the most space on your Domino servers and the number of items in each mailbox.

You can use the Select Top filter to limit the number of mailboxes shown in the graph. The graph can display a maximum of 50 mailboxes.
•
Date
•
Select Top
•
Display Options
•
Mailbox Title
•
Mailbox Owner
•
Owner Department
•
Organization
•
Domain
•
Server

Unused Assets Reports

By assessing whether you have inactive or orphaned mailboxes, empty public folders, and inactive or invalid mobile devices in your existing messaging environment, you can clean up unused assets prior to migration.

The following reports are found in the Unused Assets folder:

 
Table 3. Migration Unused Asset reports
Report
Description
Filters

Exchange Orphaned Mailboxes

When cleaning up unused assets prior to migration, use this report to identify orphaned mailboxes that exist in your Exchange organization. An orphaned mailbox consumes space in a given database, but there is no associated user in Active Directory.

•
Show Mailboxes
•
Display Name
•
Department
•
Office
•
Company
•
Distribution Group
•
Database Distinguished Name
•
Organizational Unit
•
Server/DAG
•
Server Roles
•
Region
•
Organization

Exchange Inactive Mailboxes by No Messages Sent

When planning the migration, use this report to identify mailboxes in the source Exchange environment from which no messages were sent during the specified period.

By default, the report shows mailboxes that sent no messages in the last 30 days.
•
Date
•
Display Name
•
Last Logon Date (UTC)
•
Show Mailboxes
•
Distribution Group
•
Database
•
Server/DAG
•
Server Roles
•
Region
•
Organization

Exchange Empty Public Folders

When cleaning up unused assets prior to migration, use this report to identify empty Exchange public folders that contain no files or folders.

NOTE: To populate fields in a Public Folders report, an Exchange Public Folder gathering task must be run.
•
Show Public Folders
•
Server/DAG
•
Server Roles
•
Region
•
Organization

Exchange Inactive Distribution Groups

When assessing your migration priorities, use this report to identify any distribution groups which have not been used over a specific period of time in your source environment.

NOTE: If the member count fields are not populated, check the Distribution Group Membership property page in the MessageStats console. Select an Exchange organization, right-click and select Properties. Select the Distribution Group Membership tab and select the check box.
•
Date
•
Show Groups
•
Distribution Group
•
Organizational Unit
•
Organization

Inactive Exchange ActiveSync Devices

As part of pre-migration usage analysis, use this report to identify any mobile devices that use ActiveSync, such as Android or Apple iPhone, that have not been synchronized within the specified number of days.

NOTE: By default, the Exchange ActiveSync Default gathering does not gather device phone numbers. You can enable the gathering of the device phone numbers using the Exchange ActiveSync Privacy property tab.
•
Inactive for this number of days (Required)
•
User
•
Organization
•
Mailbox Server/DAG

Lotus Notes Inactive Mailboxes

When planning a migration from Lotus Notes to Exchange, use this report to identify the Lotus Notes mail files that had no activity during the selected date range. The report specifically identifies when the mailbox was last modified by a user and which user did the modification.

•
Date
•
Mailbox Title
•
Mailbox Owner
•
Mailbox File
•
Server
•
Domain

Mailbox Migration Progress Reports

Mailbox Migration Progress Reports

The Mailbox Migration Progress node contains reports that are used to evaluate an Exchange migration using Migration Manager for Exchange or Notes Migrator for Exchange. The mailbox migration progress and comparison reports require successful gatherings from both the source and target.

The following reports are found in the Migration Manager for Exchange folder:

 
Table 4. Mailbox Migration Progress reports.
Report
Description
Filters

Mailbox Migration Progress by Messages

This report lists the mailboxes that are scheduled for migration. The report indicates a progress percentage for the number of messages transferred from the source to the destination mailbox.

The report includes the display name of the mailbox being migrated, the number and volume of messages on the source and destination servers, and the quantity and volume of messages transferred.
•
Date
•
Display Name
•
Department
•
Organizational Unit
•
Source Server
•
Source Region
•
Source Organization

Mailbox Migration Progress by Volume

This report lists the mailboxes that are scheduled for migration. The report indicates the progress percentage of the volume of messages transferred from the source to the destination mailbox.

The report includes the display name of the mailbox being migrated, the number and volume of messages on the source and destination servers, and the quantity and volume of messages transferred.
•
Date
•
Display Name
•
Department
•
Source Server
•
Source Region
•
Source Organization

The following reports can be found in the Notes Migrator for Exchange folder:

 
Table 5. Notes Migration Status reports.
Report
Description
Filters

Migration Status per Collection

This report provides a mechanism for reviewing Notes migration results. For each user or resource, it shows how many errors were encountered and the amount of data that was migrated. Use this report to identify the mailboxes and resources that require cleanup, re-migration, or additional actions.

You can also use the data to calculate data throughput and to estimate the throughput of subsequent migrations. By adjusting the size of different collections based upon these numbers, you can optimize the migration resources.
•
Notes Migrator Database
•
Operation Type
•
Collection Name
•
Collection Label
•
Display Name
•
Data Store Type
•
Work Item Run Start Time
•
Exchange Server Name
•
Notes Server Name
•
Notes Domain Name

Migration Status per Server

This report provides a list of objects for each server and migration information including information about the data store for each object, migration run times, and details about the data that was migrated.

Before you shut down a Notes server, it is recommended that you review this report. By ensuring that all desired mailboxes and resources have been migrated, you can prevent the inadvertent “orphaning” of a user.
•
Notes Migrator Database
•
Operation Type
•
Display Name
•
Data Store Type
•
Work Item Run Start Time
•
Exchange Server Name
•
Notes Server Name
•
Notes Domain Name

Mailbox Comparison

This report displays item counts and storage size of corresponding Notes and Exchange mailboxes. Since Lotus Notes and Exchange store data differently, the storage size numbers will not be the same. You can see the percentage progress of the migrated items.

Use this report to obtain information on the validity of a migration and to do capacity estimates.

Prerequisite

A MessageStats Exchange Mailbox Gathering task must have completed successfully.
•
Notes Migrator Database
•
Display Name
•
Department
•
Notes Server Name
•
Notes Domain Name
•
Exchange Server Name
•
Exchange Organization

Distribution List Provisioning

This report allows you to determine which distribution lists have been provisioned. It indicates not just the creation of new lists but also reports any changes to the previously migrated lists. Using the report, you can use Notes as the authoritative source for a list and periodically re-migrate the list to Exchange.

If changes have been made to the list in Notes, the report shows detailed information on how the Notes Migrator has provisioned Active Directory to ensure the Exchange and Notes version of the list are consistent.
•
Notes Migrator Database
•
Display Name
•
Members
•
Notes Server Name
•
Notes Domain Name

NSF Status

This report provides a mechanism to check on the migration status of specific user mailboxes or resource reservation databases.

You can report on Notes Storage Format (nsf) files specific to a server or select specific user mailboxes or resource reservation databases and determine if and when they were migrated, error counts, and how much data was migrated.
•
Notes Migrator Database
•
Data Store Title
•
Data Store Type
•
Display Name
•
Exchange Server Name
•
Notes Server Name
•
Notes Domain Name

 

MessageStats Gathering Reports

•
Introducing MessageStats Gathering Reports
•
Gathering Summary
•
Gathering Status
•
Gathering Failure
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