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MessageStats 7.8 - Reports User Guide

Viewing, Creating, and Editing MessageStats Reports My Reports and Corporate Reports Exchange Executive Summaries Reports Exchange Organizations Reports Exchange Server Reports Exchange Content Analysis Reports Exchange Mailboxes Reports Exchange Mail Contacts Reports Exchange Distribution Groups Reports Exchange Public Folders Reports Exchange Storage Reports Exchange Internet Reports Exchange Inventory Reports Migration Reports MessageStats Gathering Reports Appendix A: How to Read the Reports Report Filter Definitions

Best Practices for reports

To ensure optimal performance, the following best practices are recommended:

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Install MessageStats Reports on a separate computer to avoid the impact on memory and processor usage due to report rendering.
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Use filter options to reduce dataset queries. Select specific filter options or a specific date range to ensure that a smaller result set is searched, resulting in quicker results.
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Carefully define the mailboxes, Internet domains, message subjects and message delivery times that you audit. Performance is affected if you have extensive auditing information in the MessageStats database since the report queries must scan a larger dataset to produce audit reports. For information about auditing, see the MessageStats Administrator Guide.
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Run statistical reports at the same frequency as the gathering recurrence for the report content. For example, if you configure MessageStats to collect distribution group information on the first day of each month but you create a report subscription for distribution groups to be sent every Friday, only the first Friday of the month contains new information. Each subsequent Friday of the month the report does not contain any new information. The memory and processor time used for subsequent reports could be better used by another process.
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Create subscriptions only for reports that are useful to oversee and monitor your Exchange organizations. For example, set subscriptions for summary reports to identify anomalies and trends. Based on those the summary reports, create additional reports to investigate any unexpected results.
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Select the report that best that best suits your needs. Several reports can present the same data organized in different ways (such as Top Senders by Messages and Top Senders by Volume). Determine if one report satisfies the reporting need instead of duplicating the effort.

My Reports and Corporate Reports

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Introduction to Corporate Exchange At A Glance
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About My Reports
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About Corporate Reports

Introduction to Corporate Exchange At A Glance

The default Corporate Exchange at a Glance report provides an enterprise-level view of your Exchange network. Additionally, the [My Reports] and [Corporate Reports] nodes of the MessageStats Reports tree contain the reports that you have customized or created using the MessageStats Web Report Wizard.

When you open MessageStats Reports, the Corporate Exchange at a Glance page appears as the default home page. The Corporate Exchange at a Glance page delivers a single view that provides a high-level overview of your Exchange environment and includes the following metrics:

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The total number of physical messages sent to the organization, the total messages received and sent (both as a number and as a percent of the total), and internet messages sent and received (both as a number and percent of the total). For details, see What is the Definition of Physical and Logical Messages? .
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A graph of the total internal and external messages sent and received. For details, see How Does MessageStats Determine Internal and External Messages? .
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The total size of storage for an organization, including the volume and percentage of used space and free space.
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A pie chart representing the private storage space, public storage space, other space, and free volume.
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A table that describes the number of servers, connectors, mailboxes, mail contacts, distribution groups, and public folders for the Exchange organization. Each report result is a linked report to a detailed Inventory report. For information about Inventory reports, see Exchange Inventory Reports .

In addition to the default Corporate Exchange At A Glance metrics, you can customize the view using MessageStats parts. For more information, see Configuring Report Parts .

You can include or remove specific MessageStats parts to create a report that aligns with your business needs, priorities, and direction. By tailoring the report to your needs, you can save time navigating through various reports to view frequently-required information.

About My Reports

The [My Reports] node serves two purposes:

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It provides access to the My Exchange at a Glance page.
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It contains any custom reports that have been saved by a specific user account for personal viewing.

When you click the [My Reports] node, the My Exchange at a Glance page renders on the right pane of the reporting console. If you have created any new reports or saved any report settings on existing reports, the new or customized reports are listed under the [My Reports] folder in alphabetical order.

Depending on your Web Reports security role, you may not be able to create new Custom reports. For more information, see Role-based Security .

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