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MessageStats 7.8 - Reports User Guide

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Viewing, Creating, and Editing MessageStats Reports

Introducing MessageStats Reports

Types of Reports Report Graphs Report Fields

Using the Reports Console Using the Toolbar Buttons File Menu Commands

Sending Reports by Email Exporting Reports Setting Filter Defaults

Browsing Reports

Using the Treeview Using the Listview Using Linked Reports Viewing Report Information

Configuring Report Parts About MessageStats Reports Creating Custom Reports

Selecting a Data Source Selecting Fields Specifying the Filters to Apply Grouping the Data Specifying the Sort Order Selecting the Report Format Entering a Report Description Previewing the Report

Creating Custom Graphs

Using the MessageStats Graph Wizard Guidelines for Creating Bar Graphs Guidelines for Creating Pie Charts Guidelines for Creating XY Graphs

Editing Reports

Using the Edit Button

Using the Edit Button

Selecting Report Filters Using Quick Filters Using Save Report Settings Changing Grouping Options

Setting Security

Role-based Security File-System Based Security

Security Scenarios

Configuring Report Subscriptions

Creating and Changing Report Subscriptions

Scheduling the Subscription Service Sending the Subscription Selecting Reports for the Subscription Specifying the User Account Naming Subscriptions Changing the SMTP Mail Server or From Display Name

Performance Considerations for MessageStats Reports

Best Practices for reports

My Reports and Corporate Reports

Introduction to Corporate Exchange At A Glance About My Reports

My Exchange at a Glance

About Corporate Reports

Exchange Executive Summaries Reports

Introduction to Executive Summaries Reports

Prerequisites Executive Summary Report Descriptions

Exchange Organizations Reports

Introducing the Organizations Reports Subject Auditing Reporting Departmental Reporting Region Activity Reporting Organizational Traffic Reporting Organizational Storage Reporting

Exchange Server Reports

Introducing Server Reports About Server Activity Reports About Server Mail Traffic Reports About Delivery Times Reports About Message Sizes Reports About the Server Uptime Report

Exchange Content Analysis Reports

Introducing Content Analysis Reports About Mailbox Content Reports About Public Folder Content Reports About Mailbox Attachments Reports About Public Folder Attachments Reports

Exchange Mailboxes Reports

Introducing Mailbox Reports

Viewing Presence Information

About Size and Quotas Reports About Top Senders and Receivers Reports About Top Internet Senders and Receivers Reports About Mailbox Activity Reports About the Mailbox Profile About Mailbox Auditing Reports About Message Size Reports About Mailbox Security Reports

Exchange Mail Contacts Reports

Introducing the Mail Contacts Reports

Exchange Distribution Groups Reports

Introducing Distribution Group Reports

Exchange Public Folders Reports

Introducing the Public Folder Reports

Exchange Storage Reports

Introducing Storage Reports

Exchange Internet Reports

Introducing Internet Reports

About Top Internet Domain Reports About Top Internet Domain Users Reports About Internet Domain Auditing Reports About the Internal Namespace Distribution Report

Exchange Inventory Reports

Introducing Inventory and Chargeback Reports About Chargeback Reports

Chargeback Report Descriptions

About Inventory Reports

Inventory Report Descriptions

Migration Reports

About the Migration Reports

Inventory Reports Capacity & Storage Reports Unused Assets Reports Mailbox Migration Progress Reports

MessageStats Gathering Reports

Introducing MessageStats Gathering Reports

MessageStats Gathering Report Descriptions

Appendix A: How to Read the Reports

What is the Definition of Physical and Logical Messages?

Reports that Show Physical Message Counts Reports that Show Logical Message Counts

How Does MessageStats Determine Internal and External Messages?

Viewed from a Server Perspective Viewed from a Mailbox Perspective Other Factors to be Considered Internal and External Messages - Frequently Asked Questions

Differences Between Messages Submitted, Delivered, and Transferred In and Out

Sample Scenario: MessageStats Counts

Why Does the Date Filter Always Group Using UTC?

Report Filter Definitions

Lotus Notes Report Pack Filters

Specifying the User Account

The reports in your subscription are generated under a specific user account. This account is the run-as account for the Windows task that is generated.

If the password for an account that was used to create a subscription is changed, the subscription will stop working. There are no error messages but the subscription will not be sent. You must select and modify the subscription and update the password for the subscription to begin to work again.

To select a user account for the subscription

1

Enter the user name, password, and domain for the user account you want to use.

2

Naming Subscriptions

You can specify a display name to identify the subscription.

To name the subscription

1

Enter a display name for the subscription in the Display Name box.

2

Click Finish.

This name is displayed in your list of current subscriptions.

Changing the SMTP Mail Server or From Display Name

When you install MessageStats Reports, you can specify the SMTP mail server to be used to send subscription notifications and the originator display name. If you did not enter this information during installation, you can use the Configure Subscriptions option on the main Subscriptions dialog. You can edit the mail server name or display name.

To change configuration settings for subscriptions

1

Select the MessageStats Reports node.

2

Click File | Subscriptions | Configure Subscriptions.

3

Edit the SMTP Server and SMTP From Address.

Performance Considerations for MessageStats Reports

The configured reports found in the MessageStats Reports treeview are optimized for performance against a number of standard usage scenarios and date periods. However, due to the volume of data in the MessageStats database and complexity of reports, report performance may slow in some scenarios.

To address slow running reports, there are a number of steps that report consumers and MessageStats administrators can undertake:

•

You can ensure fast-running reports by reducing the number of Parts in an At A Glance report or a custom report.

•

You can increase report rendering by using shorter date periods.

MessageStats administrators can ensure that MessageStats Reports run quickly by performing routine maintenance on the MessageStats database. Maintenance activities include reindexing and defragmenting the database on a regular basis. For information about reindexing and defragmenting data, see the MessageStats Administrator Guide.

When report consumers require long running and complex reports, you could set up report subscriptions that use a delivery method other than Send as Link. This method allows MessageStats Reports to process a report offline for delivery to a web site or within an email body. For information about report subscriptions, see Configuring Report Subscriptions .

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