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MessageStats 7.8 - Reports User Guide

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Viewing, Creating, and Editing MessageStats Reports

Introducing MessageStats Reports

Types of Reports Report Graphs Report Fields

Using the Reports Console Using the Toolbar Buttons File Menu Commands

Sending Reports by Email Exporting Reports Setting Filter Defaults

Browsing Reports

Using the Treeview Using the Listview Using Linked Reports Viewing Report Information

Configuring Report Parts About MessageStats Reports Creating Custom Reports

Selecting a Data Source Selecting Fields Specifying the Filters to Apply Grouping the Data Specifying the Sort Order Selecting the Report Format Entering a Report Description Previewing the Report

Creating Custom Graphs

Using the MessageStats Graph Wizard Guidelines for Creating Bar Graphs Guidelines for Creating Pie Charts Guidelines for Creating XY Graphs

Editing Reports

Using the Edit Button

Using the Edit Button

Selecting Report Filters Using Quick Filters Using Save Report Settings Changing Grouping Options

Setting Security

Role-based Security File-System Based Security

Security Scenarios

Configuring Report Subscriptions

Creating and Changing Report Subscriptions

Scheduling the Subscription Service Sending the Subscription Selecting Reports for the Subscription Specifying the User Account Naming Subscriptions Changing the SMTP Mail Server or From Display Name

Performance Considerations for MessageStats Reports

Best Practices for reports

My Reports and Corporate Reports

Introduction to Corporate Exchange At A Glance About My Reports

My Exchange at a Glance

About Corporate Reports

Exchange Executive Summaries Reports

Introduction to Executive Summaries Reports

Prerequisites Executive Summary Report Descriptions

Exchange Organizations Reports

Introducing the Organizations Reports Subject Auditing Reporting Departmental Reporting Region Activity Reporting Organizational Traffic Reporting Organizational Storage Reporting

Exchange Server Reports

Introducing Server Reports About Server Activity Reports About Server Mail Traffic Reports About Delivery Times Reports About Message Sizes Reports About the Server Uptime Report

Exchange Content Analysis Reports

Introducing Content Analysis Reports About Mailbox Content Reports About Public Folder Content Reports About Mailbox Attachments Reports About Public Folder Attachments Reports

Exchange Mailboxes Reports

Introducing Mailbox Reports

Viewing Presence Information

About Size and Quotas Reports About Top Senders and Receivers Reports About Top Internet Senders and Receivers Reports About Mailbox Activity Reports About the Mailbox Profile About Mailbox Auditing Reports About Message Size Reports About Mailbox Security Reports

Exchange Mail Contacts Reports

Introducing the Mail Contacts Reports

Exchange Distribution Groups Reports

Introducing Distribution Group Reports

Exchange Public Folders Reports

Introducing the Public Folder Reports

Exchange Storage Reports

Introducing Storage Reports

Exchange Internet Reports

Introducing Internet Reports

About Top Internet Domain Reports About Top Internet Domain Users Reports About Internet Domain Auditing Reports About the Internal Namespace Distribution Report

Exchange Inventory Reports

Introducing Inventory and Chargeback Reports About Chargeback Reports

Chargeback Report Descriptions

About Inventory Reports

Inventory Report Descriptions

Migration Reports

About the Migration Reports

Inventory Reports Capacity & Storage Reports Unused Assets Reports Mailbox Migration Progress Reports

MessageStats Gathering Reports

Introducing MessageStats Gathering Reports

MessageStats Gathering Report Descriptions

Appendix A: How to Read the Reports

What is the Definition of Physical and Logical Messages?

Reports that Show Physical Message Counts Reports that Show Logical Message Counts

How Does MessageStats Determine Internal and External Messages?

Viewed from a Server Perspective Viewed from a Mailbox Perspective Other Factors to be Considered Internal and External Messages - Frequently Asked Questions

Differences Between Messages Submitted, Delivered, and Transferred In and Out

Sample Scenario: MessageStats Counts

Why Does the Date Filter Always Group Using UTC?

Report Filter Definitions

Lotus Notes Report Pack Filters

Using the Treeview

MessageStatsReports uses a treeview as its main navigational tool. The treeview contains folders that expand to reveal subfolders and reports.

When you select a folder from the treeview, descriptions and links to the reports in the folder are displayed in the right pane in a file-based format. If you expand the treeview, you can also select a report directly.

Folders are used to group the reports about different aspects of your Exchange environment and messaging traffic.

When you click on a report, the contents appear in the right pane.

Depending on your security role, you may not be able to see some of the branches of the treeview.

Using the Listview

MessageStats Reports uses a listview model to display the available reports. When you select a folder from the treeview, the contents of the folder are displayed in the right pane in a file-based format.

Table 5. What Information Is displayed on the reports listview?
Element	Description
Folder Icon	Reveals the subfolders and files contained within the folder.
Report Icon	Displays the report in the right pane.
Name	Displays the title of the report. The title is a hyperlink that you can click to display the report in the right pane.
Last Modified	Displays the date stamp of the last time the report was modified.
Author	Displays the name of the report author. For reports that are supplied with the MessageStats application, the Author is blank. For Custom reports that you create, the report author is displayed.
Report Description	Displays a description of the report, if applicable.
n reports, n folders.	Indicates the number of reports and subfolders in the main folder.
Edit	Displays the Edit menu. For information, see Using the Edit Button .

Using Linked Reports

There are hyperlinks on some pages that allow you to penetrate deeper into the report content. Some links join two reports in the treeview, while other links move from a report in the treeview to a report that does not appear in the navigation tree.

To access a linked report

1

Select a report from the navigation tree.

2

Select the filters and click Apply Filters.

3

Review the rendered report to determine if there are links to more detailed information.

4

If links are available, click the link you want.

Viewing Report Information

Located at the lower-right of each report, there is an Information button. Select the button to view the filters, report parts, and data sources that are used in the report.

The following illustration shows an example of report information:

The following information is available:

•

Report Options include default filters and sort keys, as well as any quick filters and sort keys you selected using the Quick Filter options.

•

Report Details include a list of the report parts (tables and graphs) that comprise the report. This section also shows a list of the data sources and all the fields (and the field descriptions) that are used.

By determining the parts and data sources that comprise a standard report, you can use the information to create custom reports or custom graphs that show similar information, but with changes or additions to meet your own needs.

For information about custom reports, see Creating Custom Reports . For information about custom graphs, see Creating Custom Graphs .

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