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Archive Manager 5.9.6 - Administration Guide

Administration menu Authentication modes Data loaders Download tools Federated Search Instances Groups Index management Logins Security roles Storage location Message tags Proxy credentials Alert Service Policies Exclusion rules Mail servers Mailbox assignment Mailboxes Lync servers Lync user assignment Lync users Reports Message policies Message policy assignments Retention policies Tenants System maintenance Log Viewer Exchange Utility Administering in a hosted Exchange environment Appendix A: Moving database or attachment store Appendix B: Enabling generating publisher evidence

Unlocking a Legal Hold

The Unlock icon is visible only to the user(s) who invoked the Legal Hold.

To unlock a Legal Hold:
1
Click the Unlock icon in the Legal Hold box.
2
Repeat this process for each user who placed a Legal Hold on an item, until you are down to the last user.

Deleting a Legal Hold

The Delete icon is visible only to the user(s) who invoked the Legal Hold. When a Legal Hold is deleted, the Retention service will start executing the policy set in accordance with the schedule. The policy set will be processed starting from the first item in the list (not where the execution was terminated).

To delete a Legal Hold:
•
Click the Delete icon in the Legal Hold box.

Schedule tab

The Schedule tab lets you select the days and times that the Retention service runs, continues an active run, or does not run. Days of the week are displayed on the left side of the grid. Times are displayed along the bottom of the grid.

•
Scheduled: The Retention service should start a new retention run if none is currently active, or continue an active run.
•
To schedule days and times for the Retention service to start a new retention run, click Scheduled and then click in the grid to select days and times.
•
To schedule an entire day of the week that the Retention service can start a new retention run, click Scheduled and then click on the day of the week.
•
To schedule a time of day that the Retention service can start a retention run every day of the week, click Scheduled and then click on the time.
•
Continue: The Retention service may continue an active retention run, but may not start a new run.
•
To select days and times to continue an active retention run, click Continue and then click in the grid to select days and times.
•
To schedule an entire day of the week that the Retention service can continue an active retention run, click Continue and then click on the day of the week.
•
To schedule a time of day that the Retention service can continue an active retention run every day of the week, click Continue and then click on the time.
•
None: The Retention service does not run on that day/time.
•
To deselect items from the grid, select None and then click on the items in the grid.
•
To deselect an entire day of the week so that the Retention service does not run during that day, click None and then click on the day of the week.
•
To deselect a time of day so that the Retention service does not run during that time, click None and then click on the time.

Settings tab

The Operation Mode box allows you to change the mode of Retention service activity. Safe Mode is used for testing retention policies before they are applied to the actual archive.

* 
NOTE: Safe Mode allows a set of retention policies to be designed without any changes being made to the system. The Retention service will run based on your policy-set design, and the results of what would have happened to the archive can be viewed in the output log.

Production Mode executes the retention policies against the live production system.

* 
NOTE: Retention policies are designed to keep and delete email messages after specified period of time. The incorrect use of these policies may result in data loss. Please ensure you have tested your policies in Safe mode before turning on Production Mode.
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