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MessageStats 7.9 - Report Pack for Lotus & IBM Notes User Guide

About the Notes Report Pack Preparing for Installation Configuring the Report Pack Database Management Setting Task Default Properties Creating Gathering Tasks Using the Reports Console Notes Report Descriptions Report Filter Definitions

Editing Tasks

You can edit tasks in the following ways:

•
By adding more Exchange sources to an existing task
•
By changing the properties of an existing task
To add more Exchange sources to an existing task
1
Expand the navigation tree and browse to the Domino object that you want to add.
2
Right-click and select Add to Task, and then select the task from the list and click OK.
To change the property of an existing task
1
Select the task from the Tasks Summary View.
2
Right-click and select Properties.
3
Step through the wizard and change the properties as required.

Gathering Task Dependencies

Certain gathering tasks must be completed before other tasks can start. Also some gathering tasks are run at a domain level and others can only be run at the server level. To access the task template, you select a domain or a server, right-click and select Create Task.

The following table lists dependencies for the Notes gathering tasks:

 
Table 6. Notes gathering task dependencies.

Gathering Task Name

Part of default?

Description

Dependent on

Default Gathering for Notes

n/a

A composite task that includes the following gathering tasks:

•
Domino Server Enumeration
•
Notes Users
•
Notes Databases
•
Notes Server Storage

The dependencies for the individual tasks that comprise the Default Gathering for Notes task are described later in this table.

Domino Server Enumeration

Yes

Searches the Domino Directory for Domino servers that belong to the selected domain. The task retrieves server configuration properties and stores them in the MessageStats database.

No dependencies.

Is run automatically when you connect to the Domino domain.

Notes Users

Yes

Collects the user information from a primary Domino Directory for a domain. The collected information includes user details such as display name, department, the user mail server, roaming server, and internet address.

No dependencies.

Notes Databases

Yes

Searches a Domino server catalog for all mail database files on the server. Collects basic statistics such as database size and number of documents. In addition, the task attempts to open each database file to retrieve additional information such as the mail file security, space used, and mailbox owner.

Prerequisites

The task can gather additional statistics from the database files only if the Notes user credentials used to run the task have at least Designer-level access.

No dependencies.

When you schedule the Notes Databases gathering task, it is recommended that you schedule the task to run after the Catalog task has run to update the Domino Domain catalog (CATALOG.NSF).

Notes Mailbox Content

No

Collects information about mail files that contain encrypted messages, links to other databases, shared folders, and private folders. You can select the type of data that you want to gather.

Prerequisites

The Notes user credentials used to run the task must have at least Designer-level access to the database files.

To collect private folder data, the Notes user credentials must be on the Trusted Servers list in the Domino Server Document of the server from which data is collected.

For more information,see Required Rights and Permissions in chapter 2 of the User Guide.

Successful completion of the following tasks:

Notes Databases gathering

Notes Users gathering

Notes Server Storage

Yes

Collects the disk space information for the Domino servers, including space used and space available.

Successful completion of the Notes Databases gathering.

Using the Reports Console

•
Introducing the Reports
•
Using the Reports Console
•
Using the Toolbar Buttons
•
Browsing Reports
•
Creating Custom Reports
•
Creating Custom Graphs
•
Editing Reports
•
Setting Security
•
Configuring Report Subscriptions

Introducing the Reports

MessageStats provides a collection of configured reports that allow report consumers to view data across multiple levels of an organization. You can change report parameters using Quick Filters.

This guide provides information about how to use the reports, and describes the standard Notes reports that are available. It explains how to create custom reports and graphs, how to export reports and graphs, and how to set up automatic subscriptions to post reports or email them on a regular schedule.

The following features are included in reports:

•
The Web Report Wizard that allows you to configure and generate reports, and provides report parts that you can add to and arrange on reports.
•
The Graph Wizard allows you to create custom graphs from the data sources that you select.
•
Predefined role-based security settings allow you to control who can view reports and create custom reports.
•
A subscription service allows you to deliver reports through email, web sites, file shares, or ftp (file transfer protocol) site.
•
Tooltips that display when you hover over column headings or over items in graphs can reveal detailed information.

Using the console, you can perform the following tasks:

•
Group, insert, append, remove, and sort fields on reports. Quick Filters allow you to change report parameters quickly and easily to focus your report.
•
Display report data in bar graphs, line graphs, and pie charts.
•
Export or email entire reports in Microsoft Excel, text (as either comma-separated values or tab-separated values), XML, as a Word file, in HTML, or MHTML.
•
Select portions of reports, such as columns or rows, and export the selections or send by email. You can also select a graph or chart to export it or send it by email.
To access the reports
•
Select Start | Programs | Quest | MessageStats | Quest MessageStats Reports.
- OR -
Click the MessagesStats Reports node in the treeview of the console.
- OR -
Open the reports web site using Internet Explorer.
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