The wizard lets you send the following messages:
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"You’ve been migrated" messages to Notes mailboxes: Generates a personalized mail-merge email to the Notes mailbox of every user in the collection, notifying them of their migration to the Exchange server. (The wizard inserts these messages directly into the users’ Notes mailboxes, so they are not icepted by any forwarding rules that would re-route them to Exchange.) |
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"Welcome to Exchange" messages to Exchange mailboxes: Generates a personalized mail-merge email to the Exchange mailbox of every user in this collection, welcoming him or her to the Exchange environment and the Outlook client, and typically including information (or a link) to orient users to their new tools. |
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Send "Migration summary" messages to administrators: Generates a personalized mail-merge email to all the SMTP addresses that are specified in the Recipient SMTP address text box. The email provides the migration summary and often includes an attachment containing logs of the migration statistics for each user in the collection. The email message might also include an attachment that contains a log of deferred Notes emails to be sent at a future date and time by Domino. |
To send pre/post-migration emails, use the process for creating or editing a template described in this section, and use the Data Migration Wizard only to send the messages (and not mailbox-enable users or migrate user data). See How do I send pre- or post-migration notification emails to end users? for more information.
Migrator for Notes to Exchange installs with the following standard template files:
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ybm_template.html: for delivery to users’ Notes mailboxes immediately after migration when migrating to an on-premises Exchange server, or to a hosted Exchange environment other than Office 365. |
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ynma_template.html: for delivery to users’ Notes mailboxes immediately after migration when migrating to Office 365. |
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migration_summary_template.html: for delivery to the specified SMTP addresses of the administrators who should receive migration summary emails. |
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wte_template.html: for delivery to users’ Outlook mailboxes immediately after migration when migrating to any target type. |
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ada_template.html: for delivery to users' Notes mailboxes when migrating to on-premises Exchange. Tells the users that their AD accounts have been created and provides account information and passwords. |
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o365_pwreset.html: for delivery to user's Notes mailboxes when migrating to Office 365. Tells the users that their Office 365 account passwords have been reset. |
A mail-merge template file must conform to the following specifications:
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A template file can contain UNICODE, UTF-8 or ANSI characters. UTF-16 is not supported. If an HTML tag specifying charset is included in the file, the charset is sent with each email. |
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Maximum length of any single line in the file (after any merge variables are expanded) is 512 bytes, or 256 UNICODE characters. Any line that exceeds this limit will be omitted from the merged email. This may vary from user to user, as variables in the form are replaced with user-specific values. |
A variable specification in a mail-merge template is enclosed in a pair of dollar signs, such as: $VarSpec$. (Also see the default templates installed with the applications to see how variables are used within a template file.)
An INI replacement variable refers the wizard to a particular parameter value within a particular section of the INI file, and takes the form $Section:Param$. For example:
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$User:DisplayName$: Specifies the value of the DisplayName parameter in the [User] section of the INI file. |
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$Notes:Server$: Specifies the value of the Server parameter in the [Notes] section of the INI file. |
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$Exchange:Server$: Specifies the value of the Server parameter in the [Exchange] section of the INI file. |
The $Notes:Server$ and $Exchange:Server$ examples above are commonly used in merge templates, but the most commonly used INI variables are drawn from the [User] section, representing values that vary per user:
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$user:displayname$: The user’s Notes user name, from the SQL DB DisplayName column. |
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$user:TargetAddress$: The user’s Exchange email address, from the SQL DB TargetAddress column. |
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$user:MovedMsgCnt$: the number of the user’s mail messages that were migrated. |
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$user:MovedContactCnt$: the number of the user’s contacts that were migrated. |
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$user:MovedApptCnt$: the number of the user’s calendar items that were migrated. |
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$user:MovedEncryptedMsgCnt$: the number of the user's encrypted messages (found in the Notes source, but not migrated). |
An environment or system variable in a mail-merge template takes the form $env:VarName$, as in these examples:
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$env:date$: the date system variable |
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$env:time$: the time system variable |
You can view Windows default environment and system variables through the System utility in the Windows Control Panel: On the Advanced tab of System Properties, click Environment Variables. You can also define new variables in the same Environment Variables dialog box.
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Check the export results (the summary table in the Export Notes Directory screen) to verify the integrity of the exported data. Any format or translation errors should be apparent; missing users, or inappropriate data forms in any fields would indicate that the export process was corrupted or otherwise unsuccessful. |
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