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Migrator for Notes to Exchange 4.16.1 - Administration Guide

About the Migrator for Notes to Exchange documentation Notes Migration Manager NABS Discovery Wizard Internet Domains Discovery Wizard Directory Export Wizard Collection Wizard Groups Provisioning Wizard Notes Data Locator Wizard Provisioning Wizard Send PAB Replicator Wizard Data Migration Wizard SSDM Statistics Collection Wizard The Log Viewer Using the Qsched.exe task-scheduling utility SSDM Scheduling Administration utility Office 365 Admin Account Pool utility PowerShell cmdlets for Migrator for Notes to Exchange Appendix A: How do I ...?
Post-installation configuration Pre-migration preparations Batch-migration process Other features

Specify Notes to Exchange Mail Forwarding

This screen appears only if you have chosen Exchange as the destination for new emails (in the preceding Specify Mail Routing Options screen). Enter the information required to facilitate the mail-routing scheme you want to implement in this run of the wizard, and click Next.

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Set mail domain: Select this check box, and enter the Notes Mail Domain parameter value in the accompanying text box, if you want to forward mail from Notes to Exchange. If CMN is selected for mail coexistence, the check box is selected, the value is blank, and the entire item is grayed-out to prevent any changes.
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Set mail system: Select this check box and select the Mail System value (a Notes parameter, Notes or Other or Other Internet Mail) from the accompanying drop-down list. If CMN is selected for mail coexistence, the check box is selected, the value is set to Other Internet Mail, and the entire item is grayed-out to prevent any changes.
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Set calendar domain: Select this check box and enter a value (a Notes parameter) in the accompanying text box if you want to forward free- busy lookup replies from Notes to Exchange. If CMN is selected for mail coexistence, the check box is select and grayed-out to prevent changes, and the text box must contain the name of the Foreign Domain specified in the Domino Administrator’s Domain Configuration.
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Set server running qcalcon (or excalcon): Name of the server running the qcalcon (for the CMN Free/Busy Connector) application. This field is enabled only if CMN is selected for mail coexistence. Set the value here to the Notes Mail Server parameter.
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Specify your Domino domain (field is enabled only if CMN is selected for mail coexistence): The root (highest- ranking) domain containing the Domino server. If, for example, your server is server/xyzcorp, enter xyzcorp here.

Mail forwarding address options:

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Set mail forwarding address: Select this check box if you want the wizard to compose and use email forwarding addresses for the users in the designated collection. (This is mandatory if you want to forward mail or free/busy lookup replies from Notes to Exchange.) If you select this check box, you must also choose between these two options:
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Use current Domino internet address: Migrator for Notes to Exchange uses the internet address already configured in Domino.
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Build address from: Select an option from the drop-down list to specify the method by which the Data Migration Wizard composes forwarding addresses from Notes to Exchange. By default the wizard uses the Internet Address method. The options in the list are:
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Internet Address (default): The left-hand side (LHS) of the Target- Address column in the collection data table becomes the LHS of the forwarding address to which the wizard appends the Forwarding mail domain specified below.
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TargetForwardingAddress: The TargetForwardingAddress column in the collection data table becomes the entire forwarding address. If this column is empty in the data table, the wizard generates suitable values.
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Notes Address: The SourceAddress column in the data table becomes the left-hand side (LHS) of the forwarding address to which the wizard appends the Forwarding mail domain specified below.
Forwarding mail domain (field is disabled/grayed-out if Build address from is set to TargetForwardingAddress): The domain (in SMTP format) to which mail is forwarded from Notes to Exchange—for example, fwd.sitraka.com.
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Append Domino domain to forwarding address: Select this check box if you want the second @XXXX element from the Domino forwarding address and AD proxyAddress values to be appended to the forwarding address string:
 

 

If check box is selected:

user@smtp.sitraka.com@DOMDOMAIN
smtp:user@smtp.sitraka.com@DOMDOMAIN

If check box is not selected:

user@smtp.sitraka.com
smtp:user@smtp.sitraka.com

This option can be useful when using CMN for coexistence and new mail goes to Exchange, if users in a single collection but two different Domino domains migrate with mail routing. This option could be used to not include the same domain for every user, when it is incorrect for some users. Other adments may be needed outside of Migrator for Notes to Exchange to make free/busy or mail coexistence work.
Sample address: An illustration of the format of a complete forwarding address, as defined by your two preceding entries. An informational display only, this value can be changed only indirectly, by changing either or both of the two preceding entries.
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Overwrite existing mail forwarding address: Select one of three options to indicate whether the forwarding address as defined on this screen should overwrite any existing mail-forwarding rules the wizard may find already in place for a user:
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Only if domain matches “Forwarding mail domain”: Overwrites an existing forwarding address with the new forwarding address as defined only if the domain of the old address is the same as the specified Forwarding mail domain. This is a precaution to prevent the inadvertent overwriting or removal of existing forwarding that have nothing to do with migration.
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Always: Always overwrites any existing forwarding address with the new forwarding address as defined on this screen.
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Never: Never overwrites existing forwarding address with the new forwarding address—it skips the mail-routing function for any user whose Notes account already contains a mail-forwarding.
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Verify source forwarding address in target mail system: Determines whether the wizard verifies the existence of each target forwarding address in Active Directory before setting it as a forwarding address in Domino. This check box is selected by default. Validating the AD address can cause problems when an email address does not exist in AD (for example, in an Office 365 or other hosted-Exchange migration), since MNE does not set the forwarding address in Notes. Quest recommends that you clear the check box for an Office 365 or other hosted-Exchange migration.

Specify Remove Exchange Forwarding Settings

This screen appears only if you select Exchange as the destination for new emails in the Specify Mail Routing Options screen.

 
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NOTE: The Data Migration Wizard lets you remove and set mail-forwarding rules and move user data, all in a single run of the wizard. The wizard always performs the “remove forwarding” function first (per user), before setting the new forwarding rule in the corresponding mailbox to prevent mail looping. As an additional precaution, the wizard also verifies the success of each remove function before setting the new forwarding rule in Notes.

Many migrating organizations configure the user Exchange accounts to forward mail to the corresponding mailboxes in Notes for any mail that arrives in Exchange before the users are migrated. As each user group migrates, the original forwarding rule in Exchange must be removed and a new forwarding rule is set in Notes so any mail arriving in Notes is routed to the corresponding mailbox in Exchange. If the Notes-to-Exchange forwarding rule is set before the Exchange-to-Notes rule is removed, new mail arriving in either mailbox will loop endlessly between the two—a phenomenon known as mail “looping.” This screen collects the information that the wizard needs to remove any previously set mail-forwarding rules in Exchange.

Enter the requested information in this screen, and click Next.

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Remove directory synchronization exclusion (This check box is enabled only when CMN Coexistence is specified): Removes an attribute set by CMN that allows the object to sync back to the other system.

Mail forwarding address options:

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Remove mail Forwarding address: Select this check box if you want to remove previously set mail-forwarding rules it may find in Exchange, per the Only if... vs. Always option selected.
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Remove existing forwarding address:
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Only if domain matches “Forwarding mail domain”: Removes previously set mail-forwarding rules found in Exchange only if the domain in the found address matches the specified Forwarding mail domain. This is a precaution to prevent the inadvertent overwriting or removal of existing forwarding that have nothing to do with migration.
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Always: Removes all previously set mail-forwarding found in Exchange, regardless of the Forwarding mail domain.

Specify Exchange to Notes Mail Forwarding

This screen appears only if you have chosen Notes as the destination for new emails (in the Specify Mail Routing Options screen). Enter the information required to facilitate the mail-routing scheme you want to implement in this run of the wizard, and click Next.

 
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NOTE: Migrator for Notes to Exchange’s Exchange-to-Notes mail forwarding ordinarily sets the MailServer attribute in a Notes Person document in flat format (i.e., ServerName/DomainName). In some environments, however, that practice can inadvertently disable mail routing. In that case, the problem may be resolved by setting the MailServer attribute in canonical format (i.e., CN=<server>/O=<domain>).

A boolean program parameter determines how the Data Migration Wizard will format the MailServer attribute when configuring Exchange-to-Notes forwarding. For example:

[Notes]
UseCanonicalForwardingServerName=1

... tells the wizard to write the attribute in canonical format (CN=ServerName/ O=DomainName), which is suitable for mail routing via CMN, but not via SMTP. By default (UseCanonical­ForwardingServerName=0) the attribute is set in flat format: ServerName/DomainName.

Mail forwarding address options:

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Set mail forwarding address: Select this check box if you want the wizard to compose and use email forwarding addresses for the users in the designated collection. (This option is mandatory if you want to forward mail from Exchange to Notes.)
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Address format: This field indicates whether the forwarding address format is set to SMTP or Notes-style addresses. The value cannot be changed here, and is set via the Mail Co-Existence field on the Specify Mail Routing Options screen.
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Build address from: Select an option from the drop-down list to specify the method by which the Data Migration Wizard will compose forwarding addresses from Exchange to Notes. By default the wizard will use the Notes Address method. The options in the list are:
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Notes Address (default): The SourceAddress column in the data table becomes the left-hand side (LHS) of the forwarding address, to which the wizard will append the Forwarding mail domain specified below.
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Internet Address: The left-hand side (LHS) of the TargetAddress column in the collection data table becomes the LHS of the forwarding address, to which the wizard appends the Forwarding mail domain specified below.
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SourceForwardingAddress: The SourceForwardingAddress column in the collection data table becomes the entire forwarding address. If this column is empty in the data table, the wizard generates suitable values.
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Forwarding mail domain: The domain to which mail will be forwarded, from Exchange to Notes:
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If the Address format field is set to SMTP, enter the SMTP-format domain name (for example, "fwd.sitraka.com”).
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If the Address format field is set to "Notes" (to route email using Notes style addresses), enter the name of the Notes foreign domain name for the Exchange system (for example, "Exchange").
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Sample address: An illustration of the format of a complete forwarding address as defined by your entries. An informational display only, this value can be changed only indirectly by changing either or both of the two preceding entries.
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Overwrite existing mail forwarding address: Select one of three options to indicate whether the forwarding address should overwrite existing mail-forwarding the wizard may find for a user:
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Only if domain matches “Forwarding mail domain”: Overwrites an existing forwarding address with the new forwarding address only if the domain of the old address is the same as the specified Forwarding mail domain. This is a precaution to prevent the inadvertent overwriting or removal of existing forwarding rules that have nothing to do with migration.
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Always: Always overwrites any existing forwarding address with the new forwarding address as defined on this screen.
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Never: Never overwrites any existing forwarding address with the new forwarding address— skips the mail-routing function for any user whose Notes account already contains a mail-forwarding.

Specify Remove Notes Forwarding Settings

This screen appears only if you selected Notes as the destination for new emails (in the earlier Specify Mail Routing Options screen).

Most migrating organizations set mail-forwarding rules in Notes as users migrate to Exchange so any mail arriving in Notes is routed to the corresponding mailboxes in Exchange. In some circumstances, an organization may want to reverse the mail-forwarding flow for a time—to set forwarding rules in Exchange to route mail back to Notes. In that case, any previously set forwarding rules in Notes must be removed to prevent mail looping—a phenomenon where rules in both mailboxes, each pointing to the other mailbox, cause new mail to loop endlessly between the two. This screen collects the required information for removing any previously set mail-forwarding rules in Exchange.

 
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NOTE: The Data Migration Wizard lets you remove and set mail-forwarding rules, and move user data, all in a single run of the wizard. The wizard always performs the “remove forwarding” function first (per user), before setting the new forwarding rule to prevent mail looping. The wizard also verifies the success of each remove function before setting the new forwarding rule.

Enter the requested information in this screen and click Next.

Do not change Notes forwarding attributes: Select this box to disable the remaining fields on this screen, if you do not want to remove any existing mail-forwarding rules from Notes. If this box is not selected, select or clear the following fields and enter suitable values to specify how you want to change Notes forwarding attributes:

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Set mail domain: Select this check box and enter the domain value (Notes parameter Domain) in the accompanying text box to permit mail delivery in Notes.
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Set calendar domain: Select this check box and enter the calendar domain value (Notes parameter Calendar domain) in the accompanying text box to permit the delivery in Exchange of free/busy lookup replies.
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Set mail system: Select this check box and select the Mail System value (a Notes parameter: Notes or Other or Other Internet Mail or None) from the accompanying drop-down list.
 
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NOTE: If there is no valid user mail file specified in its SQL database, this Set mail system field must be set to None or the wizard will ignore all these Notes forwarding attributes settings.
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Set format preference: Select this check box and use the drop-down list to select the appropriate value to set for the Notes parameter, Format preference for incoming mail. The wizard sets this value to Prefers MIME upon users’ migration to Exchange; this field lets you restore the prior value (typically Keep in senders’ format) if you prefer. Select Prefers MIME setting if you will use CMN without Active Mail remediation, or select Keep in senders’ format to use CMN with Active Mail.
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Allow foreign directory synchronization: Lets the CMN Directory Connector extract user data from the Domino directory during its dirsync. (This corresponds to the Notes parameter Allow foreign directory synchronization.) To disable foreign directory sync, leave the check box selected but select Disable in the drop-down list. Sometimes migrated objects that have been merged or mailbox-enabled in AD become unrecognizable to a Notes' directory update, so the update mistakenly creates duplicate objects in AD. You should Disable foreign directory sync if:
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You are using the CMN Directory Connector to perform directory updates from Notes to Exchange during coexistence; and
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Your mail-routing method during coexistence is to use Notes forwarding addresses to set forwarding from Notes to Exchange; and
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The Notes person documents are not set to turn users into Exchange objects.

Mail forwarding address options:

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Remove mail forwarding address: Select this check box if you want the wizard to remove previously set mail-forwarding rules it may find in Notes, per the Only if... vs. Always option selected below:
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Only if domain matches “Forwarding mail domain”: Removes the previously set Forwarding address (a Notes parameter) found in Notes only if the domain in the found address matches the Forwarding mail domain specified in the accompanying text box. This would be a precaution to prevent the inadvertent overwriting or removal of existing forwarding addresses that have nothing to do with migration.
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Always: Removes the previously set Forwarding address (a Notes parameter) found in Notes, regardless of Forwarding mail domain.
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