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Identity Manager 9.2 - IT Shop Administration Guide

Setting up an IT Shop solution
One Identity Manager users in the IT Shop Implementing the IT Shop Using the IT Shop with the Application Governance Module Requestable products Preparing products for requesting Assigning and removing products Preparing the IT Shop for multi-factor authentication Assignment requests Delegations Creating IT Shop requests from existing user accounts, assignments, and role memberships Adding system entitlements automatically to the IT Shop Deleting unused application roles for product owners
Approval processes for IT Shop requests
Approval policies for requests Approval workflows for requests Determining effective approval policies Selecting responsible approvers Request risk analysis Testing requests for rule compliance Approving requests from an approver Automatically approving requests Approval by peer group analysis Approval recommendations for requests Gathering further information about a request Appointing other approvers Escalating an approval step Approvers cannot be established Automatic approval on timeout Halting a request on timeout Approval by the chief approval team Approving requests with terms of use Using default approval processes
Request sequence
The request overview Requesting products more than once Requests with limited validity period Relocating a customer or product to another shop Changing approval workflows of pending requests Requests for employees Requesting change of manager for an employee Canceling requests Unsubscribe products Notifications in the request process Approval by mail Adaptive cards approval Requests with limited validity period for changed role memberships Requests from permanently deactivated identities Deleting request procedures and deputizations
Managing an IT Shop
IT Shop base data Setting up IT Shop structures Setting up a customer node Deleting IT Shop structures Restructuring the IT Shop Templates for automatically filling the IT Shop Custom mail templates for notifications Product bundles Recommendations and tips for transporting IT Shop components with the Database Transporter
Troubleshooting errors in the IT Shop Configuration parameters for the IT Shop Request statuses Examples of request results

Delegating approvals

If, in an approval step, other approvers can be authorized to make the approval decision, the additional approvers can be prompted to approve by email. The same applies if the approval can be delegated.

To set up the notification procedure

  • On the Mail templates tab of the approval step, enter the following data:

    Mail template delegation: IT Shop Purchase order - Delegated/additional approval

    TIP: To enable approval by email, select the IT ShopRequest - delegated/additional approval (by email) mail template.
Related topics

Rejecting approvals

The original approver must be notified if an additional approver or identity to whom an approval has been delegated refuses the approval.

To set up the notification procedure

  • On the Mail templates tab of the approval step, enter the following data:

    Mail template rejection: IT Shop Purchase order - Reject approval

    TIP: If you allow approval by email, select the mail template IT Shop request - reject approval (by mail).
Related topics

Notifications with questions

Identities can be notified when a question about a request is asked. Similarly, the approvers can also be notified as soon as the question is answered.

To send a notification when an approver asks a question

  • In the Designer, enable the QER | ITShop | MailTemplateIdents | QueryFromApprover configuration parameter.

    A notification is sent by default with the IT Shop Request - question mail template.

To send a notification to the approver when the queried identity answers a question

  • In the Designer, set the QER | ITShop | MailTemplateIdents | AnswerToApprover configuration parameter.

    A notification is sent by default with the IT Shop Request - answer mail template.

TIP: To use custom mail templates for emails of this type, change the value of the configuration parameter.

Using additional approvers to approve requests

The original approver can be notified when an additional approver or an identity who has been delegated an approval has granted or denied the request. This mail is send the moment the approval step has been decided.

To send a notification when the additional approver approves or denies the request

  • In the Designer, set the QER | ITShop | MailTemplateIdents | InformAddingPerson configuration parameter.

    A notification is sent by default with the IT Shop request - approval of added step mail template.

To send notification when the identity who was delegated an approval approves or denies the request

  • In the Designer, set the QER | ITShop | MailTemplateIdents | InformDelegatingPerson configuration parameter.

    A notification is sent by default with the IT Shop request - approval of delegated step mail template.

TIP: To use custom mail templates for emails of this type, change the value of the configuration parameter.

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