Active Administrator 8.6.3 - User Guide

Sending account expiration notifications

Sending account expiration notifications

You can manage account expirations by configuring an email message to send when user accounts are about to expire.

NOTE: The email server must be configured to send notifications. See Setting email server options.

To send account expiration notifications

1	Select Security & Delegation | Account Expiration.

2	Click General, if necessary.

3	By default, the account expiration notification feature is enabled. To disable the feature, clear the check box.

4	Select a time at which Active Administrator checks for accounts about to expire.

NOTE: You can check for expired accounts at any time by clicking Run Now.

5	Select the number of days prior to an account expiring that signals Active Administrator® to begin sending email notifications.

6	Select to send the notification to the user and/or the manager of the user.

NOTE: The user must be linked to the manager in Active Directory®.

7	By default, the administrator email address added during installation automatically receives the account expiration notification message. To add additional email recipients, click Add.

 

NOTE: The Active Administrator owner was identified in the AA Configuration Wizard. To change the AA Owner email address, see Managing email addresses. NOTE: To manage the Account Expiration email address list, see Managing email addresses.

8	Click Domains.

9	To add additional domains, click Add, select a domain, and click OK.

10	Click Message.

There are two messages: user and manager. Use the variables in the table below to construct your subject line and message.

 

Table 27. Account expiration message variables

Variable	Description
%username%	User name
%displayname%	Display name of the user
%date%	Date account is set to expire

11	To change the default subject line, click in the box and edit the default text.

12	To change the text in the message, click Edit, make changes in the text editor that opens, and click Save.

▪	To restore the text to the default, click Default.

13	Click Preview.

14	To preview the list of accounts about to expire, click Preview.

15	Click Save.

16	If you want to check for expired accounts now, click Run Now. Otherwise, the task runs at the time designated on the General tab.

Viewing expired accounts

Viewing expired accounts

You can view a list of all expiring and expired accounts in the selected domain.

To view expiring and expired accounts

1	Select Security & Delegation | Account Expiration.

2	Select the source of the account expiration history. You can look at live data or the Active Administrator database.

3	Click Go. To refresh the list, click Refresh History.

▪	If the Pending column is True, the account is about to expire. The Notification dates column indicates when the account was discovered and the notification was sent. The Expires On column displays the date and time when the account will expire.

▪	If the Pending column is False, the account has expired.

Purging account history

Purging account history

You can archive or purge account history on demand or schedule an archive or purge. Purged expired and inactive accounts are deleted from the live audit database. Archived expired and inactive accounts are first copied to the archive database and then deleted from the live audit database.

Topics 

•	Archiving account history on demand

•	Purging account history on demand

•	Scheduling an account history purge and archive

To purge account history

1	Select Security & Delegation | Purge Account History.

▪	The top pane displays the history of archiving and purging account history.

▪	The bottom pane displays the maintenance tasks specific to archiving and purging account history.

2	Use the options on the tool bar to manage purging and archiving inactive account history.

 

Table 28. Purging inactive account history tool bar

Option	Description
Archive Now	Archive expired and inactive account history from the live audit database. See Archiving account history on demand.
Purge Now	Purge expired and inactive account history from the live audit database. See Purging account history on demand.
Schedule	Schedule the archive or purge process. Scheduling an account history purge and archive.
Refresh	Refresh the display.
Export History	Export the account history to a .csv file.
Clear History	Clear the account history.
Tasks	Refresh the tasks list, view task properties, send a selected task to email recipients, and group the list of tasks by status. See Managing tasks.

Archiving account history on demand

Archiving account history on demand

Copies expired and inactive user and computer history from the live audit database to the active archive database, and then deletes the history from the live audit database.

NOTE: To schedule the archive process, see Scheduling an account history purge and archive.

To archive account history on demand

1	Select Security & Delegation | Purge Account History.

2	Click Archive Now.

3	Type a date or select a date from the calendar.

4	Click Archive Now.