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MessageStats 7.8 - Report Pack for Lotus & IBM Notes User Guide

About the Lotus and IBM Notes Report Pack Preparing for Installation Configuring the Report Pack Database Management Setting Task Default Properties Creating Gathering Tasks Using the Reports Console Lotus and IBM Notes Report Descriptions Report Filter Definitions

Types of Reports

MessageStats Reports hosts two types of reports: stock reports and custom reports.

Stock Reports

Stock reports are delivered with the product. For information about stock reports, see Introducing the Lotus and IBM Notes Reports .

Subscriptions allow you to generate reports on a regular schedule. You can set up email notifications that either link to the reports or include attachments that contain actual report data. For information, see Configuring Report Subscriptions .

Custom Reports

You can create custom reports using the Web Report Wizard. You can build your own reports based on existing data sources. You can select fields, filters, format, grouping, and sorting options. Custom reports can be edited, depending on your security permissions. For information about the Web Report Wizard, see Creating Custom Reports .

Report Graphs

MessageStats provides graphing capabilities with many of the available reports. Where graphs are available, the number of servers and the date periods you select result in the following graphing model:

 
Table 1. Types of graphs provided with reports.
Desired Content
Graph Parameters
Result

Information within one server.

1 server, 1 day

Pie graph

Comparison between two or more servers.

N servers, 1 day

Bar graph

Trends for one server over two or more days.

1 server, N days

Line graph

Trend comparing two or more servers over two or more days.

N servers, N days

Line Graph

Report Fields

Each report provides field descriptions in the tooltips text for the report columns. You can also view field descriptions in the Information page for that report. For details about the Information page, see Viewing Report Information .

Using the Reports Console

The reports console allows you to browse the existing reports and navigate to the reports you need. Use the File menu commands to create new reports or save report settings, and view report settings for a particular report.

You can also export data from reports into a specified format or you can send a report by email using File menu commands.

Using the Toolbar Buttons

The following table describes the toolbar buttons at the top of the reports home page. Different buttons are available depending on your location within the reports tree.

 
Table 2. Reports Toolbar Functions.
Icon
Function

Returns you to the reports home page.

Allows you to go up one level in the report structure.

Accesses the file menu, which includes the following options: New Custom Report, New Folder, Save, Save As, Save Report Settings, Send to, Export, Subscriptions, and Set Filter Defaults.

Opens the Web Report Wizard so you can edit a custom report.

Opens the Printer dialog box to allow you to print the report that you are viewing.

Shows you a preview of the printed report.

Closes the preview window.

Shows the Help for the reporting component.

File Menu Commands

Different commands are available on the File menu depending on what you are displaying within the reports.

The options available on the File menu are limited to certain Web Reports security roles. For information, see Setting Security .

If you click File , the following menu options are available:

 
Table 3. File menu options.
Option
Description

New Custom Report

Opens the Web Report Wizard to allow you to create the new report. For information, see Creating Custom Reports .

New Folder

Opens the New Folder dialog box.

When you name the new folder, the application places the folder as a subfolder of the currently selected folder. If you want to add a folder to the main navigation tree, the Home node should be selected before you create the new folder.

Save

Saves the changes, such as new sorting criteria, that you have made to an existing report.

If you save reports to a node other than the My Reports node, the reports appear in alphabetical order under the pre-configured reports.

Save As

Saves the changes you have made to an existing report, but gives you the option to change the report name or location.

If you save reports to a node other than the My Reports node, the reports appear in alphabetical order under the pre-configured reports.

Save Report Settings

Allows you to save the current report settings, including filters, and create a shortcut for the selected report. For more information, see Using Save Report Settings .

Send to

Allows you to send the currently displayed report by email to the address that you specify. You can specify the format.

NOTE: You can also select rows or columns within a report, right-click and use the Send Selection option to email portions of a report. Also you can click on a graph or chart, right-click and use the Send Selection option to email the graph or chart.

Export

Allows you to export the report content into one of the following formats:

•
Microsoft Excel
•
Text (as comma separated values)
•
Text (as tab separated values)
•
XML
•
Word File
•
HTML
•
MHTML

You can also drag to select specific rows or columns and export only the selected portions. For more information about exporting reports, see Exporting Reports .

Subscriptions

Opens the Subscriptions Page. For more information, see Configuring Report Subscriptions .

Set Filter Defaults

Opens the Configure Filter Defaults dialog box. You can set the default operator and values for a particular parameter in all reports that have a filter on that parameter.

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