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Change Auditor 7.4 - Web Client User Guide

Install Change Auditor Web Client Web Client Overview Overview Page Shared Overviews Administration Page Searches Page Search Results Page Administration Tasks Page Configuration Tasks (Administration Tasks Page) Auditing Tasks (Administration Tasks Page) Protection Tasks (Administration Tasks Page) Change Auditor Client Comparison

Purge and Archive jobs page

The Purge and Archive page is displayed when Purge and Archive is selected from the Configuration task list in the navigation pane of the Administration Tasks page. From here you can specify the settings for the purge and archive jobs.

Once a job is defined, the page displays the following details about each job:

Table 23. Purge and Archive page: Field descriptions
Column
Description

Job Name

Displays the name assigned to the job when it was created using the Purge and Archive wizard.

Last Run

Displays the date and time the job last ran.

NOTE: Based on the client’s current local date and time. The format used to display this date and time is determined by the local computer’s regional and language setting.

Next Run

Displays the date and time the job is scheduled to run next.

NOTE: Based on the client’s current local date and time. The format used to display this date and time is determined by the local computer’s regional and language setting.

Status

Indicates whether the job is enabled or disabled.

Schedule

Displays the schedule defined for running the job.

 
Table 24. Purge Jobs page: Tool bar buttons
Tool bar button
Description

Add

Use to open the Purge and Archive Job wizard to define a scheduled purge job.

Edit

Use to open the Purge and Archive job wizard to modify the selected purge job.

Enable

Use to enable the selected purge or archive job.

Disable

Use to disable the selected purge or archive job.

Delete

Use to delete the selected purge or archive job.

Before scheduling a job, ensure that you have reviewed the best practice information in Planning your jobs.
* 
CAUTION: Carefully review your current jobs before creating a new job or altering an existing job, as it is possible to create purge and archive conflicts.
* 
NOTE: If you have specific purge jobs that you want to complete before a scheduled archive, ensure that you leave enough time between the purge only jobs and the archive job.
To schedule a database purge and/or archive job:
1
Open the Administration Tasks page.
2
Click Configuration.
3
Select Purge and Archive in the Configuration task list to open the Purge and Archive Jobs page.
4
Click Add to open the Purge Job wizard.
5
Begin by entering a descriptive name for the job.
6
Select the data that you want to purge and/or archive. The default is to process events older than 90 days.
* 
NOTE: Jobs created in previous versions will have the process time converted from weeks/months/quarters/years to the appropriate number of days.
7
Select whether you want to purge, archive, or both. If you have specific purge jobs that you want to complete before a scheduled archive, ensure that you leave enough time between the purge only jobs and the archive job.
Table 25. Purge and archive options
Option
Notes

Purge events

If you select to purge events, specify the options that determine which events will be removed from the database.

All events: Select this option to purge all events from the database that are older than the specified time.

Only selected events: Select this option to purge only selected events, based on specific criteria, from the database that are older than the specified time.

Use the criteria tabs to define the events to be deleted:

•
Who - purge events generated by a specific user, computer or group.
•
What - purge events based on subsystem, event class, object class, severity or results.
•
Where - purge events captured by a specific agent, domain or site.
•
Origin - purge events originating from a specific workstation or server.

If you specify criteria on more than one tab, the criteria specified on ALL of the tabs must be met before an event is deleted from the database or archived.

See Purge selected records for a description of the criteria tabs and options that appear to specify the records.

Archive events

When this option is selected, a yearly archive database will be created beginning on the first day of the selected month. For example, if you select Jan, the database will contain events for 12 months beginning on January 1.. If you have also selected to purge events based on specific criteria, any events that remain will be moved to the archive database.

NOTE: A new archive database will be created for each year of events that you have in your production database.

On initial run of archive or purge/archive job, an archive database will be created on the same database server as your production Change Auditor database. The name of the archive database is as follows: Production database name appended with _Archive_ and the year of your oldest event and a selected month. Example: ChangeAuditor_Archive_2014 _August

The *.mdf file will have the same name except that the date will be appended to the end. Example: ChangeAuditor_Archive_2014__August20150310163244.mdf

If the archive database is moved or deleted a new archive database with the same name will be created (the *.mdf will differ because a new date is appended) the next time an archive or purge/archive job runs.

NOTE: If an archive database is deleted or moved before the end of an archived year, then a new one will be created and will only contain events that were not previously archived to the deleted or moved database.
NOTE: This option is not available, if there is an existing archive job.
8
Next, set the job schedule.

 

Option
Description

Occurs

Specifies if the job is to be run on a weekly or monthly schedule.

The default is monthly.

NOTE: When Monthly is selected, specify the monthly schedule to be used to run the job. For example, 1 for every month (default), 2 for every other month, 6 for every six months or twice a year, etc.

Batch Limit

Specifies the maximum number of events to be purged for each cycle.

That is, the job task checks every five minutes to determine if it needs to run a job. When the job runs, by default it purges a maximum of 500,000 events in that five minute period. If there are more than 500,000 events to be purged, then five minutes later another 500,000 events are processed until all of the events are purged or archived.If there are 500,000 events or less in a job, then the job task checks again in the next five minutes and obeys the ‘next run’ time.

NOTE: If SQL is slow or disk space is low, decrease this limit to 100000 or 50000. When this limit is decreased, the job will take longer to complete.

On day of month

When a Monthly schedule is selected, specifies on which day of the month the job is to be run:

•
First (default)
•
Last
•
Day #

When a Weekly schedule is selected, specifies the weekly schedule to be used to run the job. For example, 1 for every week, 2 for every other week, 3 for every third week, and 4 for every fourth week.

On Days

When a Weekly schedule is selected, defines the days of the week when the job is to be run.

The default is Monday through Friday.

Run Time

Defines the time of day when the job is to be performed.

The default start time is 12:00:00 AM.

NOTE: Based on the client’s current local date and time. The format used to display this date and time is determined by the local machine’s regional and language setting.

Last Run

This read-only field specifies the last time (date and time) the job ran.

NOTE: Based on the client’s current local date and time. The format used to display this date and time is determined by the local machine’s regional and language setting.

Next Run

This read-only field specifies the next time (date and time) when the job is scheduled to run.

NOTE: Based on the client’s current local date and time. The format used to display this date and time is determined by the local machine’s regional and language setting.
9
Select Finish.

Purge selected records

Use the criteria tabs in the Purge and Archive wizard to define what specific records are to be deleted from the database. These tabs are enabled when you choose the Purge | Only selected events option.

* 
NOTE: If you specify criteria on more than one tab, the criteria specified on ALL of the tabs must be met before an event is deleted from the database or archived.

Who tab

Use the Who tab when you want to purge or archive events generated by specific users, computers, or groups. By default (when the Who tab is empty), change events generated by all users, computers, and groups will be deleted from the database or archived.

When multiple ‘who’ criteria is specified on this tab, Change Auditor uses the ‘OR’ operator to evaluate change events, purging or archiving events for activity performed by any of the users, computers or groups listed on this tab.

To purge events generated by a specific user, computer or group:
1
From the Purge and Archive wizard, select the Purge option, and then enable Only selected events to activate the criteria tabs.
2
Open the Who tab and click Add.
3
Use the Browse or Search page to locate the user, computer or group to be included. Once you have located a directory object, select it and click Add to add it to the selection list at the bottom of the dialog.
Repeat this step to include each additional directory object.
4
After selecting one or more directory objects, click Select to save your selection and close the dialog.
* 
NOTE: Use Add with Events (instead of Add) to select users, computers, or groups that already have an event associated with it in the database. Use this to purge events tied to users who have been removed from Active Directory.
5
Change Auditor will now only purge or archive events generated by the user(s), computer(s) or group(s) listed on the Who tab.
* 
NOTE: To purge events NOT generated by the users, computers, or groups listed on the Who tab, select the Exclude The Following Selection(s) check box at the top of the Who tab.
To use a wildcard expression to specify users or groups:
1
From the Purge and Archive wizard, select Purge, and then enable Only selected events to activate the criteria tabs.
2
Open the Who tab and expand Add and click Add Wildcard Expression.
* 
NOTE: If you used Add With Events instead, click Add Wildcard Expression on the Add Users, Computer, or Groups dialog.
3
On the Add Who dialog, enter the wildcard expression to be used to search for users (domain\user name) or groups (domain\group name).
•
Select the comparison operator to be used: Like or Not Like
•
Enter the pattern (character string and * wildcard character) to be used to search for a match. Use the * wildcard character to match any string of zero or more characters.
•
By default, the wildcard expression will be used to search for users. To search for groups, select the Group option.
 
* 
NOTE: When using the Group option, the Group Membership Expansion option on the Coordinator Configuration page (on the Administration Tasks tab) must be set to Expand all groups.
4
Click OK to close the dialog and add the wildcard expression to the Who tab.
5
Change Auditor will now search for and purge or archive change events generated by the users that are members of the groups whose name matches the specified wildcard expression.

What tab

Use the What tab to specify the what criteria to be used to determine whether an event is to be purged from the database. By default (when the What tab is empty), all events regardless of the subsystem, event class, object class, severity, or results will be purged or archived.

When multiple ‘what’ criteria is specified on this tab, Change Auditor uses the ‘AND’ operator to evaluate an event, purging only those events that meet all the specified criteria. However, when multiple subsystems (such as Active Directory, ADAM, and Exchange) are specified, Change Auditor uses the ‘OR’ operator to evaluate these entities, purging or archiving events that meet any of the specified subsystem criteria. This also applies when multiple event classes are specified. That is, when multiple event classes are specified, Change Auditor uses the ‘OR’ operator purging or archiving any of the specified events.

To purge events based on a specific entity:
1
From the Purge and Archive wizard, select Purge, and then enable Only selected events to activate the criteria tabs.
2
Open the What tab, expand Add (or Add With Events) and select the appropriate option. When you select an option, an additional dialog appears allowing you to enter specific criteria:
•
Subsystem | Active Directory - Add Active Directory Container dialog
•
Subsystem | AD Query - Add Active Directory Container dialog
•
Subsystem | ADAM (AD LDS) - Select the agent that hosts the ADAM/LDS Instance dialog
•
Subsystem | Exchange - Add Exchange Container dialog
•
Subsystem | Office 365 Exchange Online- Office 365 Exchange Online dialog
•
Subsystem | File System - Add File System Path dialog
•
Subsystem | Group Policy - Add Group Policy Container dialog
•
Subsystem | Local Account - Add Local Account dialog
•
Subsystem | Logon Activity - Add Logons dialog
•
Subsystem | Registry - Add Registry Key dialog
•
Subsystem | Service - Add Service dialog
•
Subsystem | SharePoint - Add SharePoint Path dialog
•
Subsystem | SQL - Add SQL Instance dialog
•
Event Class - Add Facilities or Event Classes dialog
•
Object Class - Add Object Classes dialog
•
Severity - Add Severities dialog
•
Result - Add Results dialog
3
Once you have selected or entered the specific criteria, click Add to add it to the selection list at the bottom of the dialog.
4
Click OK to save your selection and close the dialog.
Change Auditor will now search for and purge or archive change events that match the criteria listed on the What tab.
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