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Archive Manager 5.9.6 - Administration Guide

Administration menu Authentication modes Data loaders Download tools Federated Search Instances Groups Index management Logins Security roles Storage location Message tags Proxy credentials Alert Service Policies Exclusion rules Mail servers Mailbox assignment Mailboxes Lync servers Lync user assignment Lync users Reports Message policies Message policy assignments Retention policies Tenants System maintenance Log Viewer Exchange Utility Administering in a hosted Exchange environment Appendix A: Moving database or attachment store Appendix B: Enabling generating publisher evidence

Mail servers

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About mail servers
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Edit a mail server

About mail servers

Archive Manager lets you manage each mail server. You can specify which message policies apply to each server, and to folders on that server.

Archive Manager uses mail servers to group Office 365 mailboxes and balance the workload for each Exchange Store Manager instance. Mailboxes in an Office 365 tenant are evenly divided by the value of the Active Directory Connector setting Max Enable Store Manager MailBox Count Per O365 MailServer, and managed by the mail servers as required. These mail servers show in the list with a name prefix [Tenant_Name]_O365.

Edit a mail server

1
In the Mail Server Administration form: Locate the mail server in the list of mail servers displayed.
2
Click Edit to the left of the mail server name. The Edit Mail Server form for the selected mail server is displayed.
3
Revise the mail server information as described below, and then click Update. The specified changes to the mail server are saved, and the Mail Server Administration form is displayed.
General Information

To change the general information associated with a mail server, enter or select new values for some or all of these fields:

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Start Time: Defines when the store management service (Exchange Store Manager or GroupWise Store Manager) will start exporting data for the mailboxes contained by that mail server.
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End Time: Defines the end of the time frame when the store management service (Exchange Store Manager or GroupWise Store Manager) can start exporting data for the mailboxes contained by that mail server.
For example, if you enter a start time of 1:00 a.m. and an end time of 3:00 a.m., the store manager can start exporting data any time between 1:00 a.m. and 3:00 a.m. If the store manager completes exporting data at 2:50 a.m., it will initiate another data export pass for all users enabled for store management because 2:50 a.m. is within its time frame (Start Time and End Time) to start exporting data. The store manager will continue until it has finished exporting data for the entire list of users. It will not stop exporting data at 3:00 a.m.
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Enable Store Manager: A check box that enables or disables the Store Manager for the selected mail server.
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Store Manager Group: Specifies a group name for Store Manager. The default value is default.
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Default Policy: The Default policy for the selected mail server.
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Inbox Policy (applies to Exchange and Office 365 only): The policy for the Inbox for the selected mail server.
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Sent Items Policy (applies to Exchange and Office 365 only): The policy for Sent Items for the selected mail server.
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Deleted Items Policy (applies to Exchange and Office 365 only): The policy for Deleted Items for the selected mail server.
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Public Folder Policy (applies to Exchange and Office 365 only): The policy for the Public Folder for the selected mail server.
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NOTE: Public folders are not processed (and do not appear in Archive Manager) unless a Public Folder Policy is set. Once a Public Folder Policy is set, it applies to all Public Folders on the mail server.
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Use Proxy (applies to hosted Exchange only): Use proxy credentials to log in to mailboxes on the server.

In the Proxy Credentials tab,

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Proxy Credentials (applies to mail servers using proxy credentials): Allows to grant or remove permissions to access Office 365 or hosted Exchange mail servers by adding or removing proxy credentials.
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NOTE: You may see the status showing as Granting or Removing for a while because the operation is performed by the Active Directory Connector service which runs periodically. The status will change to Granted, or the proxy credentials will be removed after the service runs again.
To grant or remove permissions immediately, open Command Prompt and switch to the Archive Manager root folder, and execute the following command:
ActiveDirectoryConnectorService.exe -console -mspermission
OR
ActiveDirectoryConnectorService.exe -console -mspermission -remove
The commands are as follows for an hosted environment:
ActiveDirectoryConnectorService.exe -console -mspermission -hosted
OR
ActiveDirectoryConnectorService.exe -console -mspermission -hosted -removed

Mailbox assignment

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About mailbox assignment
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Select users
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Select mailboxes
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