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ControlPoint 8.8 - User Guide

Preface Getting Started with ControlPoint Using Discovery to Collect Information for the ControlPoint Database Cache Searching for SharePoint Sites Managing SharePoint Objects Using ControlPoint Policies to Control Your SharePoint Environment Managing SharePoint User Permissions Data Analysis and Reporting
Specifying Parameters for Your Analysis Analysis Results Display Generating a SharePoint Summary Report Analyzing Activity Analyzing Object Properties Analyzing Storage Analyzing Content Generating a SharePoint Hierarchy Report Analyzing Trends Auditing Activities and Changes in Your SharePoint Environment Analyzing SharePoint Alerts Analyzing ControlPoint Policies Analyzing Users and Permissions The ControlPoint Task Audit Viewing Logged Errors
Scheduling a ControlPoint Operation Saving, Modifying and Running Instructions for a ControlPoint Operation Using the ControlPoint Governance Policy Manager Using Sensitive Content Manager to Analyze SharePoint Content for Compliance Using ControlPoint Sentinel to Detect Anomalous Activity Provisioning SharePoint Site Collections and Sites Default Menu Options for ControlPoint Users About Us

Configuring the Site Provisioning Workflow Settings (SharePoint Server)

As an alternative to approving site provisioning requests manually, via the Manage Site Provisioning Requests interface, you can use a workflow—either a SharePoint "out or the box" approval workflow or one that was created or customized using SharePoint Designer—to manage the Site Provisioning approval process.

If you are using a workflow, the following ControlPoint Settings must be configured:

·WorkflowName

·Workflow Account

·WorkflowApprovedValue

·WorkflowRejectedValue

In addition, if you want to be able to have workflows auto-start, extra configuration may be required.

NOTE:  SharePoint Approval workflows are not available for SharePoint Foundation.

Before configuring Site Provisioning workflow settings:

Add and configure the approval workflow you want to use on the ControlPoint Configuration Site - Site Creation Requests list following standard SharePoint practices.

Specifying the Name of the Workflow Used for Site Provisioning Requests

To identify the workflow that should be used for the Site Provisioning approval process, enter the name of the workflow as the Value of the ControlPoint Setting Name of Workflow Used for Site Provisioning Requests.

Note that having a Value for this setting enables display of the workflow column in the Manage Provision Requests grid.

Specifying the Account for Starting the Provisioning Approval Workflow

Most ControlPoint operations are performed by the ControlPoint Service Account on behalf of the logged in user.  However, because SharePoint does not allow a system account to start a workflow, you must specify a different account to use for this purpose.  The account that you specify for Account for Starting the Provisioning Approval Workflow must have permissions to start a workflow on the ControlPoint Configuration Site - Site Creation Requests list.

NOTE:  For the Value, be sure to enter the full user login name.

Specifying Provisioning Request Approval Value(s) for the Workflow

Any status that indicates an approval in the SharePoint workflow used for the Site Provisioning approval process must be synchronized with the "Approved" status in ControlPoint.  This will allow a "custom" status—and will even allow more than one possible status—to be used to indicate approval of a Site Provisioning request.

To do this, enter the Approved status (or statuses) associated with the workflow as the Value of the ControlPoint Setting Provisioning Request Approval Value for Workflow.

NOTE: Enter multiple values as a comma-separated list (for example, Approved,OK).

Specifying Provisioning Request Rejected Value(s) for the Workflow

Any status that indicates a rejection in the SharePoint workflow used for the Site Provisioning approval process must be synchronized it  the "Rejected" status in ControlPoint.  This will allow a "custom" status—and will even allow more than one possible status—to be used to indicate rejection of a Site Provisioning request.

To do this, enter the Rejected status (or statuses) associated with the workflow as the Value of the ControlPoint Setting Provisioning Request Rejected Value for Workflow.

NOTE: Enter multiple values as a comma-separated list (for example, Rejected,No).

 

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