Archive Manager for Files 8.8 - Administration Guide

Statistics

This tab was designed to give the administrator fast, reliable and comprehensive information about archived and retrieved files. The number of files, their size as well as space saved on the disc at archiving – all these essential data can be sorted by folder, user and time period. Exporting the statistics to chosen folder is also possible.

As a first step, in the Type down-drop box choose whether you want to generate statistics for Archived or Retrieved files.

Then select the statistics specification in the Statistics down-drop box:

Additional statistics are available for Archived files (“Archived” is selected in the Type down-drop box):

NOTE: All the above mentioned statistics types DO NOT take into consideration versions of archived files. Only data for the current versions of the archived files are collected. In case of archived files it is possible to get statistics also for their versions. To generate the statistics for versions (not including the actual version) select Archived yearly statistics – versions, Archived Monthly statistics – versions etc.

After specifying your statistics click the Generate button (). Depending on the chosen type of statistics you will be asked to specify the time span for the statistics, user or folder.

Example: To set the period for which you want to generate the statistics use the down arrows to open the calendar. Then select the date. You can also simply rewrite the values. Then click OK.

Statistics get displayed in the Results pane.

Click Export () should you wish to export the statistics as an .rpt, .html, PDF or .xls file to your location.

System context menu

With Archive Manager for Files you may archive/retrieve through system context menus. There are several system context menus, depending on where you click with your right mouse button.

If you select several folders and then click with your right-mouse button, the context menu allows you may choose to archive all, archive all recursively (i.e. subfolders included), retrieve all, or retrieve all recursively.

At archiving, the default retention category is used. If none of the retention categories (under Settings / General tab) is marked as default, system context menu for archiving/retrieving is not accessible.

If you select several files and then click with your right-mouse button, the following menu opens. You may choose to archive all, or retrieve all.

Select one file and then click with your right-mouse button. You may choose to archive the file if it has not been archived yet (see the screenshot below). If you select an archived file, you can retrieve it via the context menu.

Addendum

Free Space Checking

In order to prevent free space to get too low on a file server, it is possible to allow retrieving of archived files only under certain conditions. The administrator can define the minimal amount of the free space for which retrieving will be allowed. If the amount of the free space left is smaller than the minimal amount, retrieving will fail.

The minimal free space can be defined in figures or percentage for individual disks and UNC paths or it can be set globally as well.

To activate the free space checking functionality, the new key CheckFreeSpace has to be added to registry:

HKEY_LOCAL_MACHINE \ Software \ Metalogix \ fsaPAM \ CheckFreeSpace

Then add a new string value for every disk or UNC path for which you want to check the free space. To check all disks and UNC paths globally, set an asterisk “*” as a Value name.

Syntax:

Examples:

To apply the changes, all MAMfsa services have to be restarted in Start / Programs / Administrative tools / Services.

Size Faking Feature

At archiving, Archive Manager for Files transfers an archived file to HSM system, i.e. to the archive. Only a shortcut of few kilobytes remains at the original location of the file and thus Archive Manager saves storage space. However, when using quota management software sometimes it is required that the archived file (i.e. shortcut) be displayed with the size of the original file. This feature has to be set in registry under:

HKEY_LOCAL_MACHINE\SOFTWARE\Metalogix\fsaPAM\SparseGlobal

When the SparceGlobal key value is set to:

1 – the shortcut will be displayed with the size of the original file

0 – the shortcut will be displayed with its actual size

NOTE: The shortcut will be also displayed with its actual size, if the key is not present in the registry.

To set this feature also for HTML shortcuts, the SparceGlobal key has to be set to value “1” and SparseHTML key has to be set to value “1” as well. As a result also HTML shortcuts will be displayed with the size of the original file.

To apply the changes, all MAMfsa services have to be restarted in Start / Programs / Administrative tools / Services.

NOTE: As compression is not supported on PSFS, the size faking feature is not supported on PSFS.

FIltering for Log Files

It is possible to considerably shorten log files accessible in the Archive Manager for Files on the Scheduler / Reports tab by not including less important information into them, i.e. log entries for “Already archived” messages will be filtered out.

To activate filtering, a new key LogIsArchived has to be added to the registry under

HKEY_LOCAL_MACHINE\SOFTWARE\Metalogix\fsaPAM

Right-click inside the right pane, choose New > DWORD value and set this new created LogIsArchived key to “0”.

To apply the changes, all MAMfsa services have to be restarted in Start / Programs / Administrative tools / Services.

Description of the Archive Manager for Files registry values

These values are defining the basic behavior of our product and can be found in the Windows registry under the path:

HKEY_LOCAL_MACHINE\SOFTWARE\Metalogix\fsaPAM