ControlPoint 8.6.1 - for Office 365 User Guide

The Workspace Selection Section

Once you have initiated a ControlPoint operation, the object(s) you selected display in the Selection section of the workspace.  Information that displays in the Selection table includes an icon identifying the item's Type (that is, farm, Web application, site collection, or site/subsite) and the URL

Generally, if you selected at the farm, Web application, or site collection level, all child items are included by default, as indicated by a check mark ( ) in the Include Children column. Because these items are simply "containers" for the actual sites and subsites on which you want to perform the operation (that is, for most operations you cannot act on these items themselves), the assumption is that if you selected at one of these levels you intended to include all children.

Changing Your Selection

After selecting objects on which to perform a ControlPoint operation, you can add or remove objects using the Change Selection feature.

NOTE:  If you chose an operation designed to work on a single object (such as Copy/Move), the Change selection option will not be available.

You can also add individual objects to your current selections using the Add to Selection menu item.  See Adding Objects from the SharePoint Hierarchy to Your Selection.

To access the Change Selection pane:

In the Selection section of the work area, click the Change selection icon ( ).

The Change Selection pane displays, which consists of two sections:

§the Available Items section lists all of the objects available for selection (as determined by the scope of your original selection)

§the Selected Items section lists currently-selected objects.

Typically, all child items (site collections, sites, and subsites) are included in the scope by default, as indicated by a check mark to the left of the item in the Selected Items section.

The level to which you can drill down in the Available Items list depends on the action that you want to perform.  

EXAMPLES:

If you chose Set Site Collection Properties which, by definition, applies only to site collections, you cannot drill down beyond the site collection level.

·If you chose Set Site Properties, you can drill-down and select individual sites within the collection.

To modify the list of available items:

Use the information in the following table to determine the appropriate action to take.

To modify the Selected Items list:

1Uncheck the "include all children" box to the left of each object whose scope you want to modify.

2In the Available Items list, select each object that you want to include.  Use the information in the following table for guidance.

3To add the highlighted item(s) to the selection list, do one of the following:

§drag and drop the item(s) to the Selected Items column.  ControlPoint will automatically place them in the correct location in the tree.

OR

§click the [Add] button.

Note that if a checkbox displays to the left of a selected item (indicating that you want to include all child items), those child items do not display explicitly in the Selected Items list.

If you uncheck this box then add child items using the procedure above, however, each item you add will display explicitly in the list.

To remove items from the Selected Items list:

1In the Selected Items list, highlight each item that you want to remove. Hold down the [Ctrl] or [Shift] key to highlight multiple items individually.  

2Either:

§drag and drop the items to the Available Items column.

OR

§click the [Remove] button.

Applying changes to the selection list:

When you have finished updating the Selected Items list, click [Apply].

The Customize Selection pane is closed and the Selection list is updated to reflect your changes.

Selecting List Items on Which to Perform a ControlPoint Operation

Some ControlPoint operations can be performed on individual items within a list or library.  If the option to act on folders/items is available, a Choose link displays in the Include Children column for the list.  (If you do not select individual folders/items, the operation will be performed on the list itself.)

NOTE For a multi-farm operation, you can only choose items from lists in the home farm.  For lists in remote farms, the operation can only be performed on the list itself.

To include both the list itself and all of its child items:

In the Selection section, check the Include Children checkbox.

NOTE:  The Include Children checkbox will not be visible if the operation requires that you select items explicitly.  (Copy/Move List Items is a notable example).

To specify folders and items to include (with or without the list itself):

1Click the Choose link to display the List Item picker.

A pop-up window displays all of the items at the top level of the list hierarchy.  If you want to display items within folders and subfolders, click the folder in the tree in the left pane.  (You can drag the border between the left and right pane to resize, or click the arrow to open/close the left pane).

You can sort or filter list items by most of the column headers.

If more than one view has been defined for a list or folder, you can select a different view from the Select view drop-down.

2Use the information in the following table to determine the appropriate action(s) to take.

NOTE:  Normally, as you select items, the Total Selected Items value is updated automatically.  Exceptions are if you check the box in the header to select all items then deselect items individually or if you select items by highlighting rows instead of explicitly clicking checkboxes.  For both of these cases, you will need to click the Calculate Total link to update this value.

3If, after you have finished selecting items you want to trim the list to display only selected items, check the Show All Selected Items box.

4If you want to exclude the list itself (that is, perform the operation only on item(s) within the list, check the Remove Parent List from Selection box.

5When you have finished, click [Apply].

Adding Objects from the SharePoint Hierarchy to Your Selection

After you have initiated a ControlPoint operation from the SharePoint Hierarchy, you can easily add objects to your selection using the Add to Selection menu option.

EXCEPTIONS:

You cannot add an object to your selection if the operation:

·has not yet been chosen from the menu

·is already within the scope of your selection (for example, you are attempting to add a site collection within a Web application that has already been selected)

·is not relevant for the object (for example, you initiated a Site Permissions analysis then attempted to add a list to your selection)

·can only be performed on a single object (such as a copy or move action).  

NOTE:  If you attempt to add an object to an operation that can only be performed on a single object, it will replace the object that was originally selected.