Migrator for Notes to SharePoint 7.1

Class: The technical classification of the given database. This is automatically populated by the Classification Rules engine. You can change this value manually by selecting a different class in the dropdown list box. To keep this manual change from being over-ridden in future design scans, select the Locked check box. If you do not see the class you want to assign this database to, you can define a technical class using the Classification Rules node. For more information, see Notes databases.

Business Classification

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Class: The business classification of the given database. This is automatically populated by the Classification Rules engine. You can change this value manually by selecting a different class in the dropdown list box. To keep this manual change from being over-ridden in future design scans, select the Locked check box. If you do not see the class you want to assign this database to, you can define a business class using the Classification Rules node. For more information, see Notes databases.

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Comments: Free form text field

Database Access tab

This database access information is automatically populated during the Database Discovery process. This tab contains a list of all the users of the given database. To update this list, select the Scan Data button.

The user list contains the following information:

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Name: User name

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Access: Type of access

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Create: Do they have Create privileges?

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Delete: Do they have Delete privileges?

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Roles: Roles the user is associated with.

Usage Analysis tab

The Usage Analysis tab is automatically populated during the Database Discovery process. This tab contains user activity based on the data scan. To get updated user activity, rerun the data scan for the given database. The ‘as of’ date is the date of the last scan.


	NOTE: Every time a data scan is run, the number of reads and uses will increment if the current user running the console is not excluded in the Discovery tab of the Global Options. For more information, see Excluded User Names.

The statistics displayed are:

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Number if reads, writes and uses for a given length of time. The row, “Last xxx days” includes all days for which non-filtered usage information is present in the database. This usually differs between databases.

The user activity table displays the number of database reads, number of writes and number of uses in the last 24 hours, last week and last month.

Details by user button gives you the number of reads, writes and uses as well as the last read, last write and last used dates by user. It also displays if the user is part of the Excluded User Names list. A user can be added or removed from the Global Excluded User Names List using the context menu once the row for the user has been highlighted. This type of change does require the Data Scan to be re-run it to be picked up in the details.

Figure 3. Activity details


	NOTE: In order to capture user activity for a database, User Activity must be turned on in the Notes database. To do this, open the User Details of the Database Properties and check the Record Activity check box.

Data Analysis tab

The Data Analysis tab is automatically populated by the Data Scan process. To update the information on this tab, rerun the process using the scan data buttons on the top right of this tab. Click the Rich Text Scan button to run the full scan that reads the rich text and identifies Docs with Notes Rich Text, Docs with MIME, Docs with Images, and Docs with DocLinks. Click the Document Scan button to run the scan that opens each document and counts up Attachments, but does not read rich text fields. This is up to twice as fast as the rich text scan. Click the Doclink Scan button to run a Doclink scan.

This tab contains the following data analysis:

Table 27. Data Analysis tab
Property	Description
Database size	Total size of the database
Data Document Size	Total size of all documents stored in the database (excluding design elements, deleted documents and unused database space)
Data Documents	Number of data documents
with Attachments	Number of documents with attachments
with Objects	Number of documents with embedded OLE objects
with Responses	Number of documents with responses
with Notes Rich Text	Number of documents with original Notes Rich Text
with MIME/HTML	Number of documents with MIME/HTML
with Images	Number of documents with embedded images
with DocLinks	Number of documents with DocLinks
with Embedded Forms	Number of documents with embedded copies of the original Notes form that was used to create the document. This is useful for seeing how prevalent embedded forms are in practice.
with Reader Security	Number of documents with reader security
with Writer Security	Number of documents with writer security
with Signatures	Number of documents that are digitally signed
with Encryption	Number of documents with encryption
Profile Documents	Number of Profile Documents. These are special types of documents in a Notes database that are typically used to store per-user profile information for an application. Since these are not "normal" documents they will not show up in views and folders.
Blocked Attachments	Number of attachments that will be blocked by SharePoint and therefore will not be included in the migration. This number includes files that are larger than the maximum attachment size allowed as well as files whose extensions are on the blocked file extension list. To view or define the list of blocked file extensions, see SharePoint tab of the Advanced Configuration Options dialog box.
Oversized Attachments	Number of attachments that are larger than allowed and therefore will not be included in the migration. To view or define the maximum attachment size, see SharePoint tab of the Advanced Configuration Options dialog box
Doclinks	Shows the total number of Doclinks in all known databases. Click this button to view Doclink information for each database, including the number of Doclinks, server, and last filepath of the database. NOTE: Quickr links are not included as Doclinks in this view.
By forms used	Gives you statistics around the number of forms used of which type and when. The number of forms used as “document types” of actual data documents is typically far less than the number of forms in the database design. Knowing which forms are used to create actual data documents is often helpful when planning the equivalent Content Types in SharePoint.
By unique authors	gives you statistics around data created by each user
Attachments	shows you the summary of Attachments by file extension or by size depending on which radio button is selected. The red X indicates what will be blocked during migration. NOTE: If you only did a Document Scan and not a full Rich Text Scan, it may be possible for some blocked attachments to be missed by the analysis. This is because at the document level, Notes sometimes uses internal file identifiers that do not reveal the actual final extension. Therefore it is possible that files that should be blocked show up with “unknown” file extensions. A warning message is displayed at the bottom of the attachment summaries dialog in such a case. Click the Details link to open the Blocked Attachments Details dialog box. This information is not available as a Report data source, but it is available as part of the export to XML (for end user reporting)

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Migrator for Notes to SharePoint 7.1 - User Guide

Classification tab

Database Access tab

Usage Analysis tab

Data Analysis tab