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MessageStats 7.8 - Report Pack for Archive Manager User Guide

Deleting Archive Manager Report Data

You can use the Delete Data node to delete Archive Manager-specific report data from the MessageStats database. The Archive Manager Report Data option allows you to delete a range of statistical data relating to Archive Manager reports.

To delete Archive Manager report data from the database
1
Expand the Database Management | Delete Data nodes in the treeview.
2
Click the Archive Manager Report Data node.
3
Select the Servers check box and select the Archive Manager server for the statistical data that you want to delete.
4
Click Get Range to select the date range for the data you want to delete.
5
Indicate the date range for the information you want to delete.
6
Click Delete Data.
7
Verify that you want to delete the data.
Viewing Archive Manager Reports

On gathering completion, you can view reports based on the gathered information using the web-based MessageStats Reports component.

To view Archive Manager reports
1
Click Start | Programs | Quest Software | MessageStats | Quest MessageStats Reports.
- OR -
Select the MessageStats Reports node in the MessageStats Console.
2
Select Report Packs | Archive Manager from the report list in the navigation pane.
3
Select the report you want to view from the list.
4
Select any report filters you want and click Apply Filter to view the report.
For information about how to set filters, see the MessageStats Reports User Guide.

Introducing the Archive Manager Reports

•
About the Archive Manager Reports
•
Executive Level Reporting
•
Configuration Reporting
•
Archive Server Reporting
•
Mailbox and User Reporting
•
Messages Reporting
•
Attachment Reporting

About the Archive Manager Reports

The MessageStats Report Pack for Archive Manager helps you to manage the storage requirements for your archived messages and to evaluate your Archive Manager activities. Reports provide a view into your current Archive Manager configuration settings, archival performance, and existing archived message and attachment storage.

The Archive Manager Report Pack provides two types of reports:

•
Reports that retrieve Archive Manager data from the MessageStats database. The data in the database is collected by an Archive Manager gathering task. The MessageStats database also contains the Exchange data that is collected by the core MessageStats gathering tasks.
•
“Real-time” reports that directly retrieve current data from an Archive Manager database instance. Since real-time reports require scanning an entire Archive Manager database, they take longer to render. The date and time fields in all real-time reports shows the local time from the Archive Manager server.

The data from real-time reports is not available for custom reports.

When you render a real-time report, the report performance is directly affected by the speed of your network links and network performance. You can set up subscriptions for real-time reports which allows you to schedule them during less busy times.

Due to performance considerations, Quest recommends that you use the Archive Server filter to limit the results for real-time reports to include only one or two Archive Manager servers.

Prerequisite

You must run an Archive Manager gathering task for the reports to be populated.

How the Reports Are Organized

The Archive Manager reports are grouped in folders that reflect the report content:

•
Configuration Reporting: Reports in this folder provide basic information about Archive Manager server configuration. Reports identify which Exchange servers are set for archive management, and provide information about mailboxes that are being archived, data loaders in use, and archive and retention policies.
•
Archive Server Reporting: Reports in this folder provide information about Archive Manager server activities such as top searches. Reports also include performance metrics such as message processing rates, and provide calculated storage savings for messages and attachments.
•
Mailbox and User Reporting: Reports in this folder include information about archived mailboxes that lets you identify the top storage users, storage usage by mailbox or group, mailboxes that no longer have an Active Directory account, and inactive mailboxes.
•
Messages Reporting: Reports in this folder allow you to identify message-specific information such as the most frequently accessed messages, messages over a specific size, and old messages.
•
Attachment Reporting: Reports in this folder allow you to identify attachment-specific information such as the number and the volume of stored attachments, types of attachments, and users who send the most attachments.
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