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MessageStats 7.8 - Report Pack for Archive Manager User Guide

Mailbox and User Reporting

Reports in the Mailboxes folder provide Exchange mailbox and Lync/Skype for Business storage use information and details about archived mailboxes and users.

 
Table 3. Archive Manager- based mailboxes.
Report
Description
Filters

Storage Usage by Mailbox

This report shows the amount of archived storage used by an archived Exchange mailbox. It provides information about the physical storage used and the logical volume of the messages and attachments stored for a specific mailbox. Corresponding information about the active Exchange mailbox storage is provided for comparison purposes. You can view trend information for periods greater than one day.

Dates are shown in the local time of the Archive Manager server.

Though the single instance storage savings for archived attachments are applied for a specific mailbox, if a particular attachment is archived in several mailboxes, the attachment is counted once for each mailbox.

The report includes records up to and including the previous full day. It does not report information for the current day. Today’s data appears in the report when you run the Archive Manager gathering the following day.

Prerequisites

A MessageStats Exchange Databases gathering and an Exchange Mailboxes gathering must have run successfully for certain report data to be displayed.
•
Date
•
Select Top
•
Aggregation Options
•
Display Options
•
Trend and Forecast Options
•
Display Name
•
Group
•
Mailbox Database
•
Exchange Server
•
Archive Server

Storage Usage by Group

This report displays the amount of storage being used by an Archive Manager group. It provides information about the physical storage used and the logical volume of the messages and attachments stored for the group. Corresponding information about the active Exchange storage is shown for comparison purposes. Comparison data is not available for the Lync/Skype for Business user storage. You can view trend information for periods greater than one day.

Dates are shown in the local time of the Archive Manager server.

Prerequisites

A MessageStats Exchange Databases gathering and an Exchange Mailboxes gathering must have run successfully for certain report data to be displayed.
•
Date
•
Select Top
•
Aggregation Options
•
Display Options
•
Trend and Forecast Options
•
Group
•
Archive Server

Archive Mailboxes Over Quota

This report lists the archived Exchange mailboxes for which the logical volume of stored data is greater than the quota that you specified for the Archive Manager server. This report displays the Exchange mailboxes within the archive that use more than the specified quota. The dates in the report are shown in the local time of the Archive Manager server.

You can set the quota through the Archive Manager Server Properties page.

To set a storage quota for reports
1
In the MessageStats console treeview, expand the Archive Manager node and select a server in the treeview.
2
Right-click and select Properties.
3
Select the Archive Manager Server Properties tab.
4
Enter a value (in MB) in the Archive Mailbox Quota box and click Apply.
5
Click OK.
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Display Name
•
Mailbox Database
•
Exchange Server
•
Group
•
Archive Server

Archive Mailboxes Without Active Accounts

This report lists the archived mailboxes that no longer have an active account in Active Directory. You can use this report to identify information stored in the archive from accounts that no longer exist and might potentially be removed.

The report shows both accounts that were disabled and accounts that were deleted.
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Display Name
•
Group
•
Mailbox Database
•
Exchange Server
•
Archive Server

Stale Archive Mailboxes

This report identifies mailboxes in Archive Manager for which no new data is being added. The inactive mailboxes are considered stale. By identifying inactive mailboxes that are no longer being updated, you can determine whether the archived mailbox must be maintained.

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No Archiving Since (required)
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Group
•
Archive Server
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Display Name
•
Mailbox Database
•
Exchange Server

Messages Reporting

The reports in the Messages folder provide details about the messages that are in the Archive Manager database. Messages include the body of the message and any attachments.

 
Table 4. Archive Manager message reports.
Report
Description
Filters

Storage Usage by Messages

This report shows the amount of physical storage used by the archived messages. Messages are defined as including both the body of a message and any attachments.

The report provides information about the amount of storage that is used for messages in an Archive Manager database. It shows the volume and number of messages that are archived. You can view trend information for report periods greater than a single day.

Dates are shown in the local time of the Archive Manager server.

•
Date
•
Trend and Forecast Options
•
Display Options
•
Archive Server

Messages Larger than X MB

This is a real-time report.

This report provides information about messages that are larger than the value that you specify in the report filter. The default value is 10 MB. The message list includes the number of messages and the volume of messages.

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Larger Than (MB)
•
Archive Server (required)

Top Accessed Messages

This is a real-time report.

This report provides a list of the most frequently accessed messages in the Archive Manager database. It provides the message ID, the number of times the message was accessed, and the message size. You can use the report to determine if there are messages that should probably not be archived. The report is limited to 5000 records.
•
Select Top
•
Archive Server (required)

Old Messages

This is a real-time report.

This report allows you to identify the logical volume in the archive of messages that are older than the date you specified. Message volume includes both the message body and any attachments. You can also see the number of old messages in the archive.
•
Messages Older Than (required)
•
Archive Server (required)

Attachment Reporting

Reports in this folder provide size and usage information about the attachments that are in the Archive Manager database.

 
Table 5. Archive Manager attachment reports.
Report
Description
Filters

Storage Usage by Attachments

This report shows the physical amount of storage that is used by attachments on the Archive Manager server. You can see the number of attachments that are stored and the physical amount of space (MB) used by stored attachments for the selected Archive Manager database instance.

The report provides a graph that shows attachment physical volume by Archive server and charts the attachment volume trends. Dates are shown in the local time of the Archive Manager server.
•
Date
•
Trend and Forecast Options
•
Display Options
•
Archive Server

Attachment Types Stored

This report provides a breakdown of the attachment file types that are stored in the archive. It provides an item count for each type, the volume amount, and shows what percentage of total attachment storage the specific type represents.

The report groups the attachment information by Archive Manager instance.
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Archive Server

Senders of Attachments by Type

This is a real-time report.

This report provides a view of the users who are sending files with specific attachment types. Since this report requires searching the Archive Manager database directly, it is recommend that it be run as a subscription.

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Date
•
File Type
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Archive Server (required)

Top Attachment Senders

This report allows you to identify the users who sent the most attachments that are stored in the archive database as of the time of the gathering. You can view storage activity data for a specific day or over a specified period of time. Dates are shown in the local time of the Archive Manager server.
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Date
•
Display Options
•
Display Name
•
Mailbox Database
•
Exchange Server
•
Select Top
•
Trend and Forecast Options
•
Group
•
Archive Server

 

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