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Archive Manager 5.9.6 - Administration Guide

Administration menu Authentication modes Data loaders Download tools Federated Search Instances Groups Index management Logins Security roles Storage location Message tags Proxy credentials Alert Service Policies Exclusion rules Mail servers Mailbox assignment Mailboxes Lync servers Lync user assignment Lync users Reports Message policies Message policy assignments Retention policies Tenants System maintenance Log Viewer Exchange Utility Administering in a hosted Exchange environment Appendix A: Moving database or attachment store Appendix B: Enabling generating publisher evidence

Data loaders and Outlook message classes

GroupWise does not discriminate among message types or "classes" the way Outlook does, so the information in this section applies only to Archive Manager installations configured to work with Exchange/Outlook messaging systems.

In an Exchange system, by default, Archive Manager data loaders will load all standard Outlook item types into the archive except Journal entries (activities), regardless of message class. Archive-able items include the message classes listed in the table below, which also shows what Archive Manager can do with each item type.

Table 6. Message Classes
Message Class
Common Name
Export*?
Stub*?
Age*?

IPM.Appointment

Meeting

yes

 

 

IPM.Contact

Contact (person)

yes

 

 

IPM.DistList

Contact (distrib list)

yes

 

 

IPM.Document.*

Document

yes

OptionalSee note below.

yes

IPM.Note

Mail

yes

yes

yes

IPM.OLE.Class.*

Meeting (exception)

yes

 

 

IPM.Outlook.Recall.*

Recall request

yes

 

yes

IPM.Post

Mail (posted)

yes

yes

yes

IPM.Recall.*

Recall request

yes

 

yes

IPM.Report.*

Report (non-deliv, receipt)

yes

 

yes

IPM.Schedule.*

Meeting invitation/response

yes

 

yes

IPM.StickyNote

Note

yes

 

 

IPM.Task

Task

yes

 

 

IPM.TaskRequest.*

Task request/response

yes

 

yes

Report.*

Report (non-deliv, receipt)

yes

 

yes

•
Export: Add to archive.
•
Stub: Stubbing (or leaving a message Stub) in Exchange, to reduce overall storage size on the mail server.
•
Age: Delete messages or message stubs from Exchange based on age.
* 
NOTE: IPM.Document items can be enabled for stubbing when there is a stubbing policy in place on the folder in which they reside.

Message processing

Message processing

Once messages have been processed by a data loader, SQL jobs link the messages to virtual mailboxes and assign security to embedded messages. These SQL jobs include:

•
Mailbox Maintenance - Link Embedded Messages - Archive Manager: This job discovers messages that are attached to other messages and grants users security to the attached messages if they are not already in the user's mailbox. This job is enabled by default.
•
Mailbox Maintenance - Populate Virtual Mailboxes - Archive Manager: This job links messages to virtual mailboxes based on the configured parameters of the virtual mailbox. This job is enabled by default.

Add, edit or delete a data loader

The following sections discuss managing data loaders.

Add a data loader

1
Click on the Add a Data Loader link.
2
Select a Type value from the drop-down list: File System, IMAP4, MAPI or POP3, as defined above.
3
Enter a Group name. If not specified, the default group name default will be applied.
4
Enter or select additional field values as requested by the form.
5
Click Add. The Data Loader Administration form is displayed with the new data loader and related details.
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