"Share With" Metadata

When a  SharePoint 2016 or 2019 Team Site or MySite is migrated to SharePoint Online and the Import Pipeline is used, documents that have been shared by a user will be visible in the OneDrive Shared by you tab of that user, as well as on the Shared with you tab of the user(s) with whom the document has been shared.  Users' Access Request Settings are also copied for site collection and site level migrations.        

NOTE: For Access Request settings, a user's email will be correct for the target as long as the email was provided and the user was mapped correctly on the source.

Additionally, if you are migrating to a newly created site collection in SharePoint Online, SharedWithUsers are added to sites and lists.

Current Limitations

·For SharePoint 2016, the migration of Sharing Details is not supported.

·Because of functionality not currently supported by Microsoft, the following limitations apply:

§Documents shared with an Active Directory Group or SharePoint Group are not visible in the Shared With Me tab after migration.  Documents are only visible on this tab if they are shared with the user directly.

§Documents are not visible under the Shared With Me tab after a Modern OneDrive site is returned to classic OneDrive mode.

§The Shared Time shows as the migrated time rather than the actual document shared time.

"Sharing Links" Access Permissions

Sharing Links are not migrated to the target.  However, permissions granted to files and folders via these links can be converted to direct permissions on the target if the following criteria are met:

·the source is SharePoint 2019

·the "People in your organization" option was used to share links

·on the Permissions Options tab, the option Convert Sharing Links permissions to direct permissions is checked.

NOTE:  This option is not available for SharePoint 2016 or earler.

A Records Center is an Enterprise SharePoint site with a number of specialized components and settings.  A Records Center can be migrated either to a Records Center on the target, or to a Classic Team Site with Record Center features activated.

IMPORTANT:  Currently, Content Matrix cannot migrate from a source Team Site to a Records Center on the target using Azure.

When migrating a Records Center to SharePoint Online using the Import Pipeline, Content Matrix preserves the following on the target:

·Content Organizer Settings

·Site and list level Record Declaration Settings

·The following library and folder level Content type-based Based Retention Policy actions:

§Move to Recycle Bin

§Remove all previous versions

§Permanently Delete

§Skip to Next Stage

·Record, hold, exemption status and retention stages

NOTE: You cannot preform an incremental migration for items that have already been declared records or placed on hold on the target.

Current Limitations

Currently, Content Matrix does not migrate the following to SharePoint Online using the Import Pipeline:

·Complex retention actions and custom formulas ( for example, Send to Another Location, custom formulas, start a workflow).

·Retention formulas/stages defined on custom list items

·Record, hold, exemption status and retention stages for custom lists or any list with custom list as base type

·Metadata for items that must be migrated via CSOM (such as Aspx files, InfoPath forms, and large files).

In addition, you cannot currently preform an incremental migration for items that have already been declared records or placed on hold on the target.

The Master Pages Gallery is basically a Document Library at the root of a site.

Metalogix Content Matrix can work with Master Pages at two levels:

·At the Site Collection level, where it can copy master pages and page layouts.

·At the Site level, where it can preserve the master page association.

When a SharePoint site is migrated, Metalogix Content Matrix will run a check to see if a master page with the same name as the source site's master page exists. There are then two main scenarios:

·Migrating from an older version of SharePoint to a newer version of SharePoint - Because master pages are quite different between different versions of SharePoint, when master pages are migrated from an older version of SharePoint to a newer version, a suffix will be appended to the end of the master page name based on the source UI version. For example, if you are migrating from MOSS 2007 to a later version, the master pages will have "_2007" appended to the end of the master page name. If migrating from SharePoint 2010 to a later version, the suffix would be "_2010" instead.

When a SharePoint site is migrated, Metalogix Content Matrix will look for the source master page by name. If the master page name is found, Metalogix Content Matrix will then do another check to ensure that the correct UI version is being used on the target site collection. If this UI version also matches, then the master page will be used for the migrating site. If the UI version is not the same, then the current default master page will be used instead.

If the master page cannot be found by name, then Metalogix Content Matrix will check to see if there is another master page that has the same name plus the appended UI version suffix that would represent the source. For example, if migrating from SharePoint 2013 to SharePoint 2016 and the master page is named "AccountMaster3," then Metalogix Content Matrix will look for a master page with the same "AccountMaster3" name. If that fails it will then look for a master page with the same name plus "_2013" appended to the end, like "AccountMaster3_2013." If this is found, then the same UI version check will be run that is used for the exact same master page name, and the same results will be given.

If no master page with the same name is found, either the direct same name, or the name with the UI version appended to the end, then the current default master page will be used instead.

NOTE: If the master page belongs to a UI version that is not supported by the target SharePoint instance, the master page will be skipped.

·Migrating between similar versions of SharePoint - For migrations that are run between the same basic UI version of SharePoint, such as SharePoint 2013 to SharePoint 2013 and SharePoint 2016 to SharePoint 2016, Metalogix Content Matrix will look for a master page with exactly the same name as the master page on the source. If one is found, then Metalogix Content Matrix will use that master page. If no master page with the same name is found, then the current default master page will be used instead.

Metalogix Content Matrix lets you copy the List Template Gallery from a source SharePoint Site Collection to a target SharePoint Site Collection.

The List Template Gallery can be migrated as part of a Site Collection copy (when copy a Site Collection and pasting as a Site Collection), or it can be copied as a separate action. Any list templates that are copied from the source will overwrite any list templates on the target that have the same name. If the file names are different, then the list templates will be added to the existing List Template Gallery.

For example, if there are two templates on the target named "Template A" and "Template B", and these are migrated to the target where there are also two templates, which are named "Template B" and "Template C" then only "Template B" will be over written. In this case "Template A" will be copied to the target, and since there is no existing file with the same name it will be added without overwriting any other files. Since there was no file with the "Template C" name that was migrated to the target, the "Template C" file will also exist (as is) on the target. However, since both the source and the target have a file with the "Template B" name, the "Template B" file on the target will be overwritten by the one from the source. The end result is that three files will now exist on the target: Template A, Template B (which is a copy of the source version of the file), and Template C.