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Migrator for Notes to Exchange 4.16.3 - Administration Guide

About the Migrator for Notes to Exchange documentation Notes Migration Manager
Basic operating principles Notes Migration Manager navigation drawer Project management features
NABS Discovery Wizard Internet Domains Discovery Wizard Directory Export Wizard Collection Wizard Groups Provisioning Wizard Notes Data Locator Wizard Provisioning Wizard Send PAB Replicator Wizard Data Migration Wizard SSDM Statistics Collection Wizard The Log Viewer Using the Qsched.exe task-scheduling utility SSDM Scheduling Administration utility Microsoft 365 Admin Account Pool PowerShell cmdlets for Migrator for Notes to Exchange Appendix A: How do I ...?
Post-installation configuration Pre-migration preparations Batch-migration process Other features

Select Notes Administrative Operations

Select Notes Administrative Operations

This screen appears if you have selected Notes administrative functions in the Operations screen. Specify which Notes administrative functions you want to perform for users in the selected collection and click Next.

  • Set Notes foreign directory sync (feature available only when not performing mail routing): Allows the CMN Directory Connector to extract user data from the Notes directory during its directory synchronization. (This corresponds to the Notes parameter Allow foreign directory synchronization.) To disable foreign directory synchronization, leave the check box selected but select Disable in the drop-down list. In some configurations, migrated objects that were merged or mailbox-enabled in AD become unrecognizable to a Notes directory update, so the update mistakenly creates duplicate objects in AD.

    You should Disable foreign directory sync if all of the following conditions apply:

    • You are using the CMN Directory Connector to perform directory updates from Notes to Exchange during coexistence.

    • Your mail-routing method during coexistence is to use Notes forwarding addresses to set forwarding from Notes to Exchange.

    • The Notes person documents are not set to turn users into Exchange objects.

  • Set Notes user visibility: Lets you specify the preferred scope of user visibility in the Domino directory. If this check box is selected, the wizard will later display another screen for you to specify user visibility.

  • Set Notes Person Document Attributes (appears only if Migrate users is selected on the Operations screen and the Count=<#> parameter value is greater than zero in the [PersonDocCustom] section of the Task Parameters): Tells the wizard whether to assign attribute values to Notes person documents as defined by parameters in the same [PersonDocCustom] section. (See the Program Parameters Reference Guide for information about how to assign the values.) If this check box is clear, the wizard ignores the [PersonDocCustom] parameters.

  • Send migration notification messages: Select this option to send mail-merge messages when a data migration is not in progress. It displays the Configure mail-merge messages to migrating users screen.


Specify Data for Migration

Specify Data for Migration

This screen appears only if you selected Migrate users in the Operations screen. Select items to define the scope of this migration and click Next. A later screen asks you to specify whether each type of data should be migrated to personal folder (.pst) files or to server-based mailboxes.

NOTE: If a user mail file is missing or incorrectly specified, the wizard notes the error and does not migrate the user archives or PABs, even if they are selected for migration.

NOTE: The Data Migration Wizard preserves ACL information, including calendar and task folder ACLs, as it migrates Notes source data to Exchange. To disable this feature, you could set ACLs=0 in the [General] section of Task Parameters or Global Defaults.

IMPORTANT: For delegates and ACLs to migrate properly the following prerequisites must be met:

  • TheACL/DelegatesmailboxesinExchangemustbemailbox-enabled.

  • TheADprofilesforusersthatreceivemigratedACLinformationinOutlookmustbeenabledinAD.(If the user cannot log on to Outlook, the wizard cannot migrate theACLdata.) If you inadvertently migrate users who are not enabled inAD, you can remigrate with the RemigrateMode=0 parameter toreplacethepreviouslymigrateddata(withoutACLs)withnewcopiesofthesamedatawithACLs.

This screen is designed to let you migrate email messages, calendar data, and the trash folder independently from the server and/or from the archives.

  • Migrate mail data: You can specify one or more of email messages, “Active Mail,” calendar data, task data, the trash folder, and/or iNotes contacts.

    NOTE:Active Mail processing is an optional feature that is disabled by default but can be enabled by the following check box, under the Migrate mail data check box:

    [🗸] Migrate Active Mail  [Configure]

    This Migrator for Notes to Exchange feature can detect and convert Notes rich-content features whereby messages carry “live” or “active” functional content. For more information about Active Mail, see Migrating Notes “Active Mail” in chapter 3 of Migrator for Notes to Exchange’s Pre-Migration Planning Guide.

To enable Active Mail processing: Select the Migrate Active Mail check box, click Configure and enter your preferences in the pop-up dialog box:

Active Mail types to migrate:

[ ] Encrypted mail [🗸] Stored forms [🗸] Hotspots

[🗸] Rich markup

Active Mail template: [        ] [...] Notification message: [            ] [...] Attachment name: [    ]

Click OK to save your preferences and return to the Specify Data to Migrate screen.

The Notification message (whose file path is specified in the dialog box) is a file containing a text string that the wizard inserts at the top of the body of any migrated message containing Active Mail. MNE installs a default file, ActiveMailNotificationMessage.txt, to the installation directory, but you can specify a different filename and/or folder in the dialog box.

The text file must be UTF-8 encoded and must contain a placeholder, called $ActiveMailAttachment$, that MNE replaces with the Active Mail NSF attachment when the message is migrated. Since the contents of this text file become part of an RTF body, characters such as "\", "{", and "}" must be escaped with a leading "\" (so they become, respectively, "\\", "\{", and "\}").

  • Migrate archives: You can specify one or more of email messages, calendar data, task data, and/or the trash folder.

  • Migrate personal address books: The Notes user PABs typically are stored locally (per user), but can also reside with the mailfile, or on a server, and can be migrated by any of four different methods. The Send PAB Replicator Wizard can help users copy their PABs to a central location on the Domino server so that this feature can migrate them. For more information about migrating PABs, see “Migrating PABs” in chapter 3 of the Pre-Migration Planning Guide.

    • Merge into folder named: Enter the name for the folder that will contain the migrated PABs—a Contacts folder in a mailbox or .pst file, not a file system folder.

      NOTE: If Contacts were migrated to a folder other than the default Contacts folder, the wizard will remigrate Contacts only to the same folder, even if you specify a different folder name. To remigrate Contacts to a different folder name, you must hard-delete the previous Contacts folder and its contents. If you try to remigrate Contacts to a different folder name without deleting the previous folder, the wizard migrates them (excluding duplicates) to the previous folder.

  • Migrate recent contacts into folder named: Enter the name for the folder that will contain the migrated PABs' Recent Contacts lists.

  • Set contact 'File as' to: Determines the format of the contact’s File As attribute in Exchange. The

    File As attribute is used by Outlook to alphabetize your contacts. The options for this setting are:

        Use current display name: Use the Display Name attribute of the address book entry. By default, the wizard migrates contacts using display names that match the display name of the contact in Notes, however the contact’s display format can be modified using the [General] ContactDisplayNameFormat parameter.

        FirstLast: Create the File As using the first name and last name attributes separated by a space. The middle name and name suffix are included if present.

        LastFirst: Create the File As using the last name and first name attributes separated by a comma. The middle name is included if present.

Specify How To Migrate Notes DocLinks

Specify How To Migrate Notes DocLinks

This screen appears only if you have selected Migrate mail data in the Specify Data for Migration screen. Select one option to specify the format you want migrated DocLinks to take, and click Next. The options are:

  • NOTES links (default): This option requires the Notes client to be installed and running on end users’ desktops to facilitate the rendering of the Notes documents.

  • Notes .NDL attachment: This option requires the Notes client to be installed and running on end users’ desktops to facilitate the rendering of the Notes attachments.

  • HTML links to your Domino webserver: A DocLink migrated as an HTML link will not require the Notes client on the user’s desktop, and will instead open into a web browser if iNotes is enabled.

    NOTE: The Domino webserver option is incompatible with an Offline migration (as described in chapter1oftheMigratorforNotestoExchangeScenariosGuide),sinceMNEcannotconnecttoan offline Domino server to perform the DocLink translation.

  • HTML links to your SharePoint Server: A SharePoint server link will point to a document on a separate SharePoint server. This requires that you have Notes Migrator for SharePoint (formerly “Proposition Portal format”). If you select the SharePoint option, you must also specify:

    • Site Address: URL to location of these documents on the SharePoint server.


Notes Mail Files

Notes Mail Files

This screen appears only if you have selected Migrate mail data in Specify Data for Migration. Select one option to tell the program how to locate server-based mail files for migration and click Next. Your options are as follows:


  • Through Domino server(s): Tells the program migrate the user server-based mail via the server, which will require an administrator login. Each user's server-based mail file was located (by an earlier run of the Notes Data Locator Wizard) by combining the MailServer column and the MailFile column in the SQL database. This Data Migration Wizard opens the mail file using the administrator user credentials. The administrator must be listed in the Manager ACL for the NSF file.

    NOTE: Private folders cannot be migrated through Domino servers.

  • Through the file system: Migrates the user server-based mail through the file system from source files located in an earlier run of the Notes Data Locator Wizard in subtrees located by the wizard, or in the path specified by the MailFilePath column of the SQL database.


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