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MessageStats 7.8.1 - Reports User Guide

Upgrading MessageStats Overview Typical MessageStats Upgrade Scenarios Moving the MessageStats Database Moving and Upgrading MessageStats Moving Custom Reports and Report Subscriptions Viewing, Creating, and Editing MessageStats Reports My Reports and Corporate Reports Exchange Executive Summaries Reports Exchange Organizations Reports Exchange Server Reports Exchange Content Analysis Reports Exchange Mailboxes Reports Exchange Mail Contacts Reports Exchange Distribution Groups Reports Exchange Public Folders Reports Exchange Storage Reports Exchange Internet Reports Exchange Inventory Reports Migration Reports MessageStats Gathering Reports Appendix A: How to Read the Reports Report Filter Definitions

About Public Folder Attachments Reports

The Public Folder Attachment reports provide item count and volume information for attachments located inside public folders. You can identify message header details including originator, recipients, subject line, and message identifier for the attachments that meet specified audit criteria.

In the public folder attachment reports, you can right-click on a heading and use the Insert Field option to add additional information. You can insert information such as the creator of the folder, custom attributes, folder age limits (expiration), and any storage quota limit details.

If a public folder is not mail-enabled, MessageStats cannot collect certain attributes from Active Directory such as custom attributes.

Prerequisites

To see data in Public Folder Content reports, you must have run a Exchange Public Folder Content and Attachments gathering to collect information about the public folder attachments.

 
Table 4. Public Folder Attachments reports.
Report
Description
Filters

Public Folder Attachments -
Attachment Count by File Extension

This report provides item counts and volume information attachments in public folders, grouped by file extension. The report only includes attachments that were found in public folders from which content was gathered.
•
Public Folder
•
File Extension
•
Database
•
Server/DAG
•
Server Roles
•
Region
•
Organization

Public Folder Attachments -
Attachment Count by File Name Keyword

This report provides item counts and volume information for attachments in public folders, grouped by file name keywords. The report only includes the file name keywords that were specified in the task configuration and that were found in file names of attachments in the public folders from which content was gathered.
•
Public Folder
•
File Name Keyword
•
Database
•
Server/DAG
•
Server Roles
•
Region
•
Organization

Public Folder Attachments -
Attachment Count by Size

This report provides item counts for attachments in public folders, grouped by size. The sizes are defined as small (less than 100 KB), large (100 KB to 500 KB), very large (500 KB to 1 MB), huge (1 MB to 5 MB), and enormous (greater than 5 MB). You can use the report to identify large attachments located in public folders.

This report provides the actual attachment counts per public folder at the time that the data was gathered, regardless of the attachment filters that were enabled during the gathering.
•
Public Folder
•
Database
•
Server/DAG
•
Server Roles
•
Region
•
Organization

Public Folder Attachments -
Audit Attachments by File Extension

This report lists the relevant message header details, such as the originator, recipients, file extension, and message-id for public folder items with attachments that meet the specified file extension criteria.
•
Public Folder
•
File Extension
•
Originator
•
Recipient
•
Organization

Public Folder Attachments -
Audit Attachments by File Name Keyword

This report lists the relevant message header details, such as the originator, recipients, file name, and message-id for attachments found in public folders that meet the specified file name keyword criteria.
•
Public Folder
•
File Name Keyword
•
Originator
•
Recipient
•
Organization

Exchange Mailboxes Reports

•
Introducing Mailbox Reports
•
About Size and Quotas Reports
•
About Top Senders and Receivers Reports
•
About Top Internet Senders and Receivers Reports
•
About Mailbox Activity Reports
•
About the Mailbox Profile
•
About Mailbox Auditing Reports
•
About Message Size Reports
•
About Mailbox Security Reports

Introducing Mailbox Reports

MessageStats provides valuable reporting capabilities for mailboxes across your organization. You can create reports to view the largest mailboxes across the entire Exchange organization, or across a single department.

 
* 
TIP: To include hidden mailboxes in the Mailbox Sizes, Mailbox Quotas, and Mailbox Size Distribution reports, you must enable the Allow hidden mailboxes in Mailbox Reports check box on the Delivery Time Threshold property page. To access the Delivery Time Threshold property page, right-click the Tasks node in the treeview and select Properties.

You can also view information about archive mailboxes as well as information about primary mailboxes.

 
Table 1. Mailboxes reports.
•
Mailbox Sizes
•
Mailbox Quotas
•
Archive Mailbox Sizes
•
Top Senders and Receivers By Messages
•
Top Senders and Receivers By Volume
•
Top Internet Senders and Receivers By Messages
•
Top Internet Senders and Receivers By Volume
•
Mailbox Activity Summary
•
Mailbox Activity Internal vs. External
•
About the Mailbox Profile
•
Mailbox Sent Audits
•
Mailbox Received Audits
•
Message Sizes - Sent Distribution
•
Message Sizes - Received Distribution
•
Mailbox Security - Mailbox Delegates
•
Mailbox Security
Identifying Internal SMTP-Submitted Messages

The following reports use IP subnets to identify whether SMTP-submitted messages are internal or external to an organization:

•
Mailbox Top Senders and Receivers
•
Mailbox Activity
•
Mailbox Profile
•
Mailbox Sent Audits
•
Mailbox Sizes Sent Distribution

In the MessageStats console, use the IP Subnets property page to identify your internal IP Subnets so that SMTP-submitted messages are correctly reported as internal to your Exchange organization. For details about identifying internal IP addresses, see the chapter titled Setting Exchange Organization Properties in the MessageStats Administrator Guide.

Viewing Presence Information

Reports that contain information about individual mailboxes can also show icons that provide the presence status for the mailbox owner.

Prerequisites

You can see the presence icons if you have Microsoft Outlook and Microsoft Office Communicator installed, configured, and running on the computer on which you are viewing the report.

 
 
Table 2. Presence status Icons.
Icon
Status

Online

Busy—Similar presence statuses such as In a meeting, or Do Not Disturb also appear as a Busy status.

Do Not Disturb—Displayed when a user has set the status to Do Not Disturb.

Away—Similar presence statuses such as Be Right Back also appear as an Away status.

Offline

If you right-click a status icon, you can communicate with the mailbox owner. If the mailbox owner has Outlook installed and Office Communicator installed and running, you can send an email or reply with an instant message.

If you and the mailbox owner are both set up to send and receive telephone calls over the Internet through your computer, options for making a call can also appear on the menu when you right-click the icon.

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