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MessageStats 7.8.1 - Reports User Guide

Upgrading MessageStats Overview Typical MessageStats Upgrade Scenarios Moving the MessageStats Database Moving and Upgrading MessageStats Moving Custom Reports and Report Subscriptions Viewing, Creating, and Editing MessageStats Reports My Reports and Corporate Reports Exchange Executive Summaries Reports Exchange Organizations Reports Exchange Server Reports Exchange Content Analysis Reports Exchange Mailboxes Reports Exchange Mail Contacts Reports Exchange Distribution Groups Reports Exchange Public Folders Reports Exchange Storage Reports Exchange Internet Reports Exchange Inventory Reports Migration Reports MessageStats Gathering Reports Appendix A: How to Read the Reports Report Filter Definitions

Introducing Content Analysis Reports

The content analysis reports provide item count and volume information for the items in public folder databases and mailbox databases. You can audit the information using specific criteria.

These reports are typically used to perform a detailed investigation on a few mailboxes. Due to MAPI limitations, it is not recommended that you include a large volume of mailboxes for Content and Attachment gatherings.

Prerequisites

To see data in Content Analysis reports, you must have run a Content and Attachments gathering to collect information about the email or public folder content and attachments. The Content and Attachments gatherings can consume a large amount of processing and memory resources, and can use a large amount of database space to store data, so they are not included in the Default Gathering task.

To create the gatherings required to provide content for these reports, see the MessageStats Administrator Guide.

About Mailbox Content Reports

The Mailbox Content reports provide detailed item count and volume information for items in mailboxes. You can also use the reports to identify message header details including originator, recipients, subject line, and message identifier for mailbox items that meet specified audit criteria.

In the reports, you can right-click on a heading and use the Insert Field option to add additional information. You can insert user details such as mobile telephone number, or mailbox information such as the object GUID in Active Directory.

Prerequisites

To see data in Mailbox Content reports, you must have run an Exchange Mailbox Content and Attachments gathering to collect information about the mailbox content.

 
Table 1. Mailbox Content reports.
Report
Description
Filters

Mailbox Content -
Item Count by Folder

This report provides a detailed item count and volume information for each mailbox folder, broken down by items, deleted items, unread items, and total items.

The mailbox folders include the system-generated or Outlook-generated folders (such as Inbox, Outbox, Deleted Items, Contacts, Calendar, Tasks, Notes, Journal, Junk mail, Drafts) and user-generated folders (such as Project 1, Project 2, My stuff).

The report provides the actual item count and volume information per mailbox and mailbox folder at the time that the data was gathered, regardless of the content filters that were enabled during the gathering.
•
Folder
•
Display Name
•
Database Distinguished Name
•
Server/DAG
•
Region
•
Organization

Mailbox Content -
Item Count by Class

This report provides an item count per mailbox and volume information for each message class (such as IPM.Post, IPM.Task, IPM.Note, and IPM.Schedule.Meeting.Request). The report only includes message classes that were found in the mailboxes from which content was gathered.
•
Item Class
•
Display Name
•
Database Distinguished Name
•
Server/DAG
•
Region
•
Organization

Mailbox Content -
Audit Items by Subject Keyword

This report provides message header details including the originator, recipients, subject line, and message-id for mailbox items that meet the specified subject keyword criteria.

You can specify the words in the message subject to be audited when you create the Content & Attachment gathering, using the Content Filters page.
•
Display Name
•
Subject Keyword
•
Originator
•
Recipient
•
Organization

Mailbox Content -
Audit Items by Body Keyword

This report provides message header details including originator, recipients, body context, and message-id for mailbox items that meet the specified body keyword criteria.

You must specify the words in the message body to be audited when you create the Content & Attachment gathering, using the Content Filters page.
•
Display Name
•
Body Keyword
•
Originator
•
Recipient
•
Organization

Mailbox Content -
Audit Items by Size

This report provides message header details, including originator, recipients, size, and message-id, for mailbox items that meet the specified size criteria. You can use this report to find large items in mailbox databases.

•
Display Name
•
Size (KB)
•
Originator
•
Recipient
•
Organization

Mailbox Content -
Audit Items by Number of Recipients

This report provides message header details, including the originator, recipients, and message-id, for mailbox items that meet the specified recipient count criteria. You can use this report to find items sent to a large number of recipients.
•
Display Name
•
Total Recipients
•
Originator
•
Recipient
•
Organization

Mailbox Content -
Audit Items by Date

This report provides message header details, including the originator, recipients, item date, and message-id, for mailbox items that meet the specified date criteria. You can use this report to find items that have been stored for long periods of time.
•
Display Name
•
Item Date
•
Originator
•
Recipient
•
Organization

About Public Folder Content Reports

The Public Folder Content reports provide the item count and volume information for items in public folders and can identify message header details including originator, recipients, subject line, and message identifier for public folder items that meet specified audit criteria.

In the public folder content reports, you can right-click on a heading and use the Insert Field option to add additional information. You can insert information such as the creator of the folder, custom attributes, folder age limits (expiration), and any storage quota limit details.

If a public folder is not mail-enabled, MessageStats cannot collect certain attributes from Active Directory such as custom attributes.

Prerequisites

To see data in Public Folder Content reports, you must have run a Exchange Public Folder Content and Attachments gathering to collect information about the public folder content.

 
Table 2. Public Folder Content reports.
Report
Description
Filters

Public Folder Content -
Item Count by Class

This report provides an item count per public folder and volume information for each message class (such as IPM.Post, IPM.Note, IPM.Schedule.Meeting.Request). The report only includes the message classes that are found in the public folders from which content was gathered.
•
Item Class
•
Public Folder
•
Database
•
Server/DAG
•
Region
•
Organization

Public Folder Content -
Audit Items by Subject Keyword

This report provides message header details including originator, recipients, subject line, and message-id for public folder items that meet the specified subject keyword criteria.
•
Public Folder
•
Subject Keyword
•
Originator
•
Recipient
•
Organization

Public Folder Content -
Audit Items by Body Keyword

This report provides message header details, including the originator, recipients, body context, and message-id, for items in the public folder that meet the specified body keyword criteria.
•
Public Folder
•
Body Keyword
•
Originator
•
Recipient
•
Organization

Public Folder Content -
Audit Items by Size

This report provides message header details, including the originator, recipients, size, and message-id, for the items in public folders that meet the specified size criteria. You can use this report to find large items in public folder databases.
•
Public Folder
•
Size (KB)
•
Originator
•
Recipient
•
Organization

Public Folder Content -
Audit Items by Date

This report provides message header details, including originator, recipients, item date, and message-id, for the items in public folders that meet the specified date criteria. You can use this report to find items stored for long periods of time.
•
Public Folder
•
Item Date
•
Originator
•
Recipient
•
Organization

About Mailbox Attachments Reports

The Mailbox Attachment reports provide item counts and volume information for the attachments inside mailboxes. You can identify message header details, including originator, recipients, subject line, and message identifier, for the attachments that meet specified audit criteria.

In the reports, you can right-click on a heading and use the Insert Field option to add additional information. You can insert user details such as mobile telephone number, or mailbox information such as the object GUID in Active Directory.

Prerequisites

To see data in Mailbox Attachments reports, you must have run a Exchange Mailbox Content and Attachments gathering to collect information about the mailbox attachments.

 
Table 3. Mailbox Attachments reports.
Report
Description
Filters

Mailbox Attachments -
Attachment Count by File Extension

This report provides item count and size information for attachments found in mailboxes, grouped by file extension. The report includes only attachments that were found in mailboxes from which content was gathered
•
Display Name
•
File Extension
•
Database
•
Server/DAG
•
Server Roles
•
Region
•
Organization

Mailbox Attachments -
Attachment Count by File Name Keyword

This report provides item count and size information for attachments found in mailboxes, grouped by file name keywords. The report only includes the file name keywords that are specified in the task configuration and were found in the attachment file names in the mailboxes from which content was gathered.
•
Display Name
•
File Name Keyword
•
Database
•
Server/DAG
•
Server Roles
•
Region
•
Organization

Mailbox Attachments -
Attachment Count by Size

This report provides a count of attachments for each mailbox, grouped by size. The sizes are defined as small (less than 100 KB), large (100 KB to 500 KB), very large (500 KB to 1 MB), huge (1 MB to 5 MB), and enormous (greater than 5 MB).

This report provides the actual attachment counts per mailbox at the time that the data was gathered, regardless of the attachment filters that were enabled during the gathering.
•
Display Name
•
Database
•
Server/DAG
•
Server Roles
•
Region
•
Organization

Mailbox Attachments -
Audit Attachments by File Extension

This report provides message header details, including the originator, recipients, file extension, and message-id, for mailbox items with attachments that meet the specified file extension criteria.
•
Display Name
•
File Extension
•
Recipient
•
Organization

Mailbox Attachments -
Audit Attachments by File Name Keyword

This report provides message header details, including the originator, recipients, file name, and message-id, for mailbox items with attachments that meet the specified file name keyword criteria.
•
Display Name
•
File Name Keyword
•
Recipient
•
Organization
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