Archive Shuttle 11.0 - Administration Guide

EV export issues

EV exports not working

If Archive Shuttle is unable to export data from Enterprise Vault, the following steps and information will help Support investigate the issue:

General information

– EV version

– Location of the EV Export Module (is it on an EV Server)

– Archive Shuttle Core version

– Archive Shuttle modules version

Steps to follow

Is it all items for all mappings?  Yes/No. If Yes, go to step 1. If no, go to step 2.

Step 1

1.Check the staging area is configured for the links which are required.

a.Some links may not have the default staging area.

b.Check the staging area is accessible from the location where the export modules are installed

c.Collect a screenshot

2.Check modules are associated with the links

a.Some links may not have had any modules configured for them

b.Collect a screenshot

3.Check the modules are enabled

a.This is on the ‘Modules’ page

b.Collect a screenshot

4.Check the modules are scheduled appropriately

a.This is on the ‘Modules’ page

b.Collect a screenshot

Step 2

Is it some items for all mappings?   Yes/No.  If Yes continue with this step. If No, go to Step 3.

1.Check the Failed Items screen for the mappings

a.Remember to select the link when entering the Failed Items screen for the first time

b.Collect a screenshot

2.Check the error that has been presented on the Failed Items Screen

a.Often the error will indicate what the problem is, or where to check

b.Collect a screenshot

3.Check that the items can be downloaded

a.Click on the ‘Download’ link. This will call download.asp for the item, from Enterprise Vault

b.Does the item download successfully? Yes/No

c.Does the item open correctly in Outlook? Yes/No

4.Try reprocessing the items from the failed items screen which will submit them to the export module again.

a.It may take a few minutes for the items to actually get reprocessed

b.Check the Failed items screen afterwards

c.Indicate whether the errors are the same and collect a screenshot. Same error? Yes/No

5.Try reprocessing the items by clicking on ‘Failed Exports’ on the Stage 1 screen

a.It may take a few minutes for the items to actually get reprocessed

b.Check the Failed Items screen afterwards

c.Indicate whether the errors are the same and collect a screenshot.  Same error? Yes/No

6.Check the license has not expired

a.Take a screenshot of the license page. Note: The license is month/day/year format.

Step 3

Did export start, and then just stop? Yes/No.  If Yes continue with this step.

1.Check that the module doesn’t have a scheduled defined

a.This is on the ‘Modules’ page

b.Collect a screenshot

2.Check the Health Dashboard and ensure that the link is not used up (ie watermarks and ‘exported but not imported’)

a.Collect a screenshot

3.Check the disk space thresholds on the Health Dashboard

a.Collect a screenshot

4.Select ‘Hanging Exports’ on the Stage 1 screen

a.Describe what happens

b.Wait 1-2 minutes, and refresh the Stage 1 screen to see if the exports start again

5.Check the ItemRoutingErrorCount in the ItemRouting table in SQL

a.If the error count is 10 or higher, the items will not be automatically reprocessed

b.They can be manually reprocessed by changing the Error Count in SQL, or from the Failed Items screen

6.Check the license has not expired

a.Take a screenshot of the license page. Note: The license is month/day/year format.

Step 4

1.Gather logs

a.Ensure that the module is configured for TRACE level logging

b.This is done on the Modules page

c.Reprocess the item(s), or click on ‘Failed Exports’, or click on ‘Hanging Exports’ on Stage1 screen

d.Wait one to five minutes

e.Generate a ‘Support Bundle’ for review by Support

EV import issues

EV Imports not working

If Archive Shuttle is unable to import data into Enterprise Vault, the following steps and information will help Support investigate the issue.

General information

·EV version

·Location of the EV Import Module (is it on an EV Server)

·Archive Shuttle Core version

·Archive Shuttle modules version

Steps to follow

Is it all items for all mappings? Yes/No. If yes, go to step 1, if no, go to step 2.

Step 1

1.Check that the retention categories are mapped.

a.Unmapped categories can be seen on the System Health page

b.This is required for intra or inter site migrations

c.Take a screenshot of the Retention Category mappings

2.Check that the EV Import modules are scheduled

a.This is on the Modules page

b.Take a screenshot of the schedule

3.Check that the EV Import module is enabled, and the Core is able to communicate with it

a.The module should not show as ‘red’ on the Modules page

b.Take a screenshot of the Modules page

4.Check that the link containing the target vault store has an Import Module which is mapped

a.This is on the Links Page

b.Take a screenshot, and highlight the link

Step 2

Is it some items for all mappings? Yes/No. If yes, continue with this step, if no, go to step 3.

1.Check the disk space is not exhausted

a.Collect a screenshot

2.Check that the exported-but-not-imported figure has not exceeded 100%

a.Take a screenshot of the System Health page

3.Review any errors on the Failed Items screen

a.Take a screenshot of the errors

Step 3

Did the import start, and then just stop? Yes/No. If yes, continue with this step, if no go to step 4.

1.Check that the module doesn’t have a scheduled defined

a.This is on the modules page

b.Take a screenshot of the schedule

2.Check the System Health page to ensure the target vault store/link is not in backup mode

a.Take a screenshot of the System Health Page

3.Check the ‘Index Incomplete’ values on the System Health page

a.Take a screenshot of the System Health Page

4.Check the disk space is not exhausted

a.Collect a screenshot

5.Check that the exported-but-not-imported figure has not exceeded 100%

a.Take a screenshot of the System Health page

6.Review any errors on the Failed Items screen

a.Take a screenshot of the errors

Step 4

1.Gather logs:

a.Ensure that the module is configured for TRACE level logging

b.This is done on the modules page

c.Reprocess the item(s) or click on ‘Failed Imports’, or click on ‘Hanging Imports’

d.Wait one to five minutes

e.Generate a ‘Support Bundle’ for review by Support.

EV collector issues

EV Collector not working

If Archive Shuttle is unable to collect data from Enterprise Vault, the following steps and information will help Support investigate the issue:

General Information

·EV version

·Location of the EV Collector Module (is it on an EV Server?)

·Archive Shuttle Core version

·Archive Shuttle modules version

·Mailbox Archive Item collection or Journal Archive Item collection

o Verifying the type of EV Collector Module

Steps to follow

Is it all items for all mappings?  Yes/No. If Yes, go to step 1, if no, go to step 2.

Step 1

1.Check modules are associated with the links

a.Some links may not have had any modules configured for them

b.Collect a screenshot

2.Check the modules are enabled

a.This is on the ‘Modules’ page

b.Collect a screenshot

3.Check the modules are scheduled appropriately

a.This is on the ‘Modules’ page

b.Collect a screenshot

4.Check the Link database is created for the Source Link

a.Source Link should have a Link database created

b.Collect a screenshot

5.Check the EV vaults stores are collected

a.All vault stores should be showed on EV Environments screen

b.Collect a screenshot

Step 2

Is it some items for all mappings?   Yes/No.  If Yes continue with this step, if No go to Step 3.

1.Check if all Mappings are showing on Stage 1 and Existing Mapping screens

a.Include the source and target link name column

b.Collect a screenshot

2.Try re-collecting the items

a.Trigger the item collection from Existing mapping screen

b.Check the log files for the collection

c.Are there any errors? Yes/No

3.Check the license has not expired

a.Take a screenshot of the license page. Note: The license is month/day/year format.

Step 3

Did Collection start, and then just stop? Yes/No.  If Yes, continue with this step.

1.Check that the module doesn’t have a scheduled defined

a.This is on the ‘Modules’ page

b.Collect a screenshot

Step 4

1.Gather logs

a.Ensure that the module is configured for TRACE level logging

b.This is done on the Modules page

c.Reprocess the item(s), or click on ‘Failed Exports’, or click on ‘Hanging Exports’

d.Wait one to five minutes

e.Generate a ‘Support Bundle‘ for review by Support (Ensure each Collector Module is selected in the Bundle)

Office 365 import issues

Office 365 Imports not working

If Archive Shuttle is unable to import data into Office365, the following steps and information will help Support investigate the issue:

General Information

·Location of the Office 365Module (is it on the Archive Shuttle Core Server)

·Archive Shuttle Core version

·Archive Shuttle modules version

Steps to follow

Are all mappings affected? Yes/No. If yes, go to step 1, if no, go to step 2.

Step 1

1.Check that the Office 365modules are scheduled

a.This is on the Modules page

b.Take a screenshot of the schedule

2.Check that the Office 365module is enabled, and the Core is able to communicate with it

a.The module should not show as ‘red’ on the Modules page

b.Take a screenshot of the Modules page

3.Check that the Office 365link has the Office 365module mapped

a.This is on the Links Page

b.Take a screenshot, and highlight the link

4.Check that the link has the same staging area as where the export was performed to

a.This is on the Links page

b.Take a screenshot, and highlight the link

5.Check that the Office 365 Credential Editor has been provided Admin Credentials

a.You can see this in the Office 365 Credential Editor on the Server where the module is installed

b.Take a screenshot of the Credential Editor

6.Check that the Office 365Service Accounts have been granted the Application Impersonation role:

a.You can see this PowerShell. More information is available in this article.

b.Take a screenshot of the role assignment.

7.Review errors on the Failed Items screen

a.If the autodiscover service couldn’t be located, you will have to change that setting in the module.exe.config.

Step 2

Is it some items for all mappings? Yes/No. If yes, continue with this step, if no, go to step 3.

1.Check the storage quota is not exhausted

a.Take a screenshot of the mailbox properties

2.Check that the exported-but-not-imported figure has not exceeded 100%

a.Take a screenshot of the System Health page

3.Review any errors on the Failed Items screen

a.Take a screenshot of the errors

Step 3

Did the import start, and then just stop? Yes/No. If yes, continue with this step, if no go to step 4.

1.Check that the module doesn’t have a schedule defined

a.This is on the modules page

b.Take a screenshot of the schedule

2.Check the storage quota is not exhausted

a.Take a screenshot of the mailbox properties

3.Check that the exported-but-not-imported figure has not exceeded 100%

a.Take a screenshot of the System Health page

4.Review any errors on the Failed Items screen

a.Take a screenshot of the errors

Step 4

1.Gather logs:

a.Ensure that the module is configured for TRACE level logging

b.This is done on the modules page

c.Reprocess the item(s) or click on ‘Failed Imports’, or click on ‘Hanging Imports’

d.Wait one to five minutes

e.Generate a ‘Support Bundle’ for review by Support