Migrator for Notes to Exchange 4.16.1 - Administration Guide

Select Office 365 Administrative Operations

This screen appears if you selected the Office 365 administrative functions check box on the Operations screen. It lets you select the following options.

NOTE: The Data Migration Wizard can license Office 365 users when the userPrincipalName differs from the primary SMTP address. With this feature, an administrator can use TSV Import feature to assign alternate UPN values to the SQL database. To do this, from the Export Notes Directory screen: 1 Export the collection SQL data to a tsv file. 2 Enter the users' UPN values into the UPN column of the tsv file. 3 Import the tsv file back into the SQL database. MNE will read the imported UPN values, if they are present in the database, when licensing Office 365 users. Without this feature, the wizard uses the SMTP address for the userPrincipalName, but this can cause issues in environments where the userPrincipalName is different, since the Office 365 Administrative Operations wizard would not find the users in the target Office 365 environment.

NOTE: Unable to assign the license error. License plan services can have dependencies on other services. When licensing users, MNE does not validate that the combination of services selected is valid. If you disable a service on which another enabled service is dependent, user licensing will fail with the error Unable to assign the license.

Configure Migration Notification Messages

This screen is displayed if you selected Migrate users on the Operations screen, or if you selected Send migration notification messages on the Administrative Operations screen. You can define personalized (mail-merge) migration notification emails to send to the users in this collection or define emails containing migration status summary information to send to administrators.

The first two check boxes let you specify whether to send migration notification messages to Notes mailboxes only, Exchange mailboxes only, or both. The third check box allows you to send migration status summary messages to one or more administrators.

The wizard generates the emails by merging a template file with per-user variable values drawn from the collection data table in the SQL database.

Select options for these message types:

NOTE: You can also edit any of the template files to add or delete or modify content to better suit your organization’s needs. For information about editing and creating these template files, see in Appendix A: How Do I Create or Edit a Template for Personalized User-Notification Emails?

Select Notes Administrative Operations

This screen appears if you have selected Notes administrative functions in the Operations screen. Specify which Notes administrative functions you want to perform for users in the selected collection and click Next.

Specify Data for Migration

This screen appears only if you selected Migrate users in the Operations screen. Select items to define the scope of this migration and click Next. A later screen asks you to specify whether each type of data should be migrated to personal folder (.pst) files or to server-based mailboxes.

NOTE: If a user mail file is missing or incorrectly specified, the wizard notes the error and does not migrate the user archives or PABs, even if they are selected for migration.

NOTE: The Data Migration Wizard preserves ACL information, including calendar and task folder ACLs, as it migrates Notes source data to Exchange. To disable this feature, you could set ACLs=0 in the [General] section of Task Parameters or Global Defaults.

IMPORTANT: For delegates and ACLs to migrate properly the following prerequisites must be met: • The ACL/Delegates mailboxes in Exchange must be mailbox-enabled. • The AD profiles for users that receive migrated ACL information in Outlook must be enabled in AD. (If the user cannot log on to Outlook, the wizard cannot migrate the ACL data.) If you inadvertently migrate users who are not enabled in AD, you can remigrate with the RemigrateMode=0 parameter to replace the previously migrated data (without ACLs) with new copies of the same data with ACLs.

This screen is designed to let you migrate email messages, calendar data, and the trash folder independently from the server and/or from the archives.

NOTE: Active Mail processing is an optional feature that is disabled by default but can be enabled by the following check box, under the Migrate mail data check box: [P] Migrate Active Mail [Configure] This Migrator for Notes to Exchange feature can detect and convert Notes rich-content features whereby messages carry “live” or “active” functional content. For more information about Active Mail, see Migrating Notes “Active Mail” in chapter 3 of Migrator for Notes to Exchange’s Pre-Migration Planning Guide.

NOTE: If Contacts were migrated to a folder other than the default Contacts folder, the wizard will remigrate Contacts only to the same folder, even if you specify a different folder name. To remigrate Contacts to a different folder name, you must hard-delete the previous Contacts folder and its contents. If you try to remigrate Contacts to a different folder name without deleting the previous folder, the wizard migrates them (excluding duplicates) to the previous folder.