Enterprise Reporter 3.5 - Report Manager User Guide

Working with Schedules

Once you have created a schedule, you can add and remove reports, or delete the schedule entirely. When a schedule runs, the reports are generated using the parameter values provided, and are deposited in the designated share. Each time a report is generated, a new file name is created. The file name is composed of the name of the report, an ID to help you identify the report and parameter combination, and the time the report was run. You can optionally specify an alternate filename or allow new reports to overwrite old ones (by removing the unique ID and timestamp information). You can run all reports in a schedule any time, without waiting for the next scheduled time.

Reporting administrators have some control over other users’ schedules and can transfer ownership of a schedule should the need arise. Reporting administrators can view and sort all schedules for all users, remove reports, and delete schedules entirely. If you are a reporting administrator, this allows you to troubleshoot scheduling issues, and control the volume of reports being generated. Administrators should work with their users to define good scheduling practices if the volume of reports is high.

See also:

See also:

Adding Reports to a Schedule

From the My Reports container, you can add many reports to a schedule, and you can add a report to as many schedules as you like. Reporting Administrators may also schedule reports from the Published Reports container. If a report you want to schedule is in another container, you may copy reports from one container to another to facilitate scheduling. For more information, see Copying Reports . Once you add a report, you can enter parameter values or load favorite parameter values that will be used to generate the report. If you do not enter parameter values, the report contains all available data.

TIP: You can add the same report to a single schedule more than once, or to different schedules. This allows you to schedule different versions of the report by providing different parameter values. It is recommended that you use a parameter value description to differentiate between versions of the same report. This description appears on the scheduled report card, and can save you from having to examine the parameter values themselves to identify the contents of the scheduled report.

NOTE: When the report is run, an ID and timestamp is added to the report name, to help you identify the output. Once you have scheduled a report, you can edit the output options to enter a custom report name to be used for the filename or choose for new reports to overwrite the existing report (by removing the unique ID and timestamp information). For more information, see Editing Report Output Options on a Schedule .

NOTE: Once you have scheduled a report, you can run it with the current parameter values by displaying the scheduled report card and clicking Run Now.

Editing Report Output Options on a Schedule

You can edit the output options for a report on a schedule. Reports are generated with filenames in a standard format of report name_id_timestamp (for example, Report Name_ID_yyyymmdd-hhmmss.pdf). You may enter a custom report name to be used for the filename or choose to exclude the ID and timestamp from the filename.

NOTE: The custom report name will be reflected on the card for the report.

NOTE: Disabling the ID and timestamp will mean that each subsequent run of this report will overwrite the previous report.

Removing Reports from a Schedule

You can remove a report from a schedule. This does not delete the report, however you now have to run the report manually, or add it to another schedule.

If you are a reporting administrator, you can remove a report from any user’s schedule. This allows you to stop reports that are causing issues, such as taking up too much space in a network share, from running on schedule.