Export Data with the Export Wizard
The Export wizard provides a single interface to select file formats when exporting tables and views, as well as their dependent objects or databases. This wizard is useful if you need to export the data you are working on to a database neutral format such as SQL statements, an Excel file, or a CSV file.
If you export multiple objects to Excel, Toad exports them to a single Excel file and each object displays on its own worksheet. You can also append objects to an existing file when you export to Excel.
Toad also provides another way to initiate the export process. See Import Export Data Dialog for more information.
Note: Before you can export to Excel, the Primary Interop Assemblies (PIAs) for your version of Excel must be installed. If a required component is not installed, you are prompted to download it.
Considerations and Limitations for Exporting Data
|
Consideration/ Limitation |
Description |
|---|---|
| International characters | When exporting data that contains international characters, make certain that your default character set is UTF-8. In the Export wizard,you must also select Unicode in the File encoding field on the Select Output Options page. |
| Fractional seconds |
Consider the following limitations when exporting fractional seconds:
|
| Binary data types |
Binary data types |
| DateTimeOffset data types | (SQL Server only) DateTimeOffset data types are exported as strings instead of DateTime to avoid losing time zone information. |
| HIERARCHYID, GEOMETRY, GEOGRAPHY data types | (SQL Server only) HIERARCHYID, GEOMETRY, and GEOGRAPHY data types are exported as strings. |
| SharePoint® | Toad supports SharePoint 2010 and 2013. |
Exporting Data
To export data
-
Select Tools | Import Export Data | Export Wizard.
Tip: To export a single object, right-click the data and select Export Wizard or Send To | Export Wizard. The wizard opens on the Select Output Format page.
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Complete the wizard. Review the following for additional information:
Select Objects Page Description Export Object
Select Add to include objects in the export.
Note: After object selection and fulfilling next steps (see below), you will be back to this page and may select Add again to include objects of another type to the same export.
Select Objects
Select one of the following object types in the export:
- Tables—Allows you to select individual tables to export.
- Views—Allows you to select individual views to export.
- Databases—Allows you to export all tables and/or views from a schema.
- Text list—Allows you to manually enter a list of objects that contain data to export.
- Query—Allows you to edit the SQL that displays in the Query field on the right side of the window before exporting it.
- Query file—Allows you to export an existing SQL file. You cannot edit this file.
Select Output Format Page Description Output format
Create as New Table—In addition to the standard output formats, you can select the Create As New Table option as an easy way to create and insert new data.
Note: If you select the Create As New Table option, review the following:
- You cannot use non-standard table names.
SharePoint List—Select this option to update an existing SharePoint list or to create a new list. You must have a SharePoint URL defined in Tools | Options | Environment | SharePoint.
Note: If you select the SharePoint List option to export a list that exceeds 5000 rows and you also select Recreate if exists, you will encounter an error message on export. This is because SharePoint enforces a list view threshold of 5000 rows.
Check system resources
Select this checkbox to display a warning message if you do not have enough memory or disk space to export the data. Select Columns Page Description Select the columns to include in the export.
-
Format—Click
in the Format column to add a format for date and number type columns.
Note: Formatting options are not supported for all column types.
Select Output Options Page Description Add Date/Time suffix to filename
Select to append a suffix to the file name. If you select this option, Toad always creates a new file even if you select to append it to an existing file.
Select Excel Output Options Page Description Excel file name
Click Start export at
Enter the column and row position to begin the export.
Note: If you are exporting a single object to an existing worksheet, Toad exports the object to the selected column and row position. If you are exporting multiple objects, Toad exports each object to a new worksheet and the data starts at the selected column and row position.
Overwrite
Select to overwrite the file.
See More About Excel Export Options for more information about using the Overwrite option.
Add Date/Time suffix to filename
Select to append a suffix to the file name. If you select this option, Toad always creates a new file even if you select to append it to an existing file.
See More About Excel Export Options for more information about using the Date/Time Suffix option.
Worksheet name
For a new file, enter a worksheet name. For an existing file, select the worksheet from the list. To add a worksheet to an existing file, select Append worksheet from the list and enter a new name.
If you leave this field blank, the worksheet name defaults to the name of the object. Use this technique when exporting multiple database objects.
If you are exporting using multiple queries, each query exports to a separate worksheet (Sheet 1, Sheet 2, etc.).
Append rows
Select to append exported data to existing data on the worksheet with each execution of the Export Wizard template.
Clear worksheet data before exporting
Select to clear the entire worksheet before exporting data.
If you do not select this option, the worksheet contents outside the range of exported data are not cleared.
Append timestamp to named worksheet
Appends a date/time suffix to the base name you specify in the Worksheet name field.
In Automation, use this option to add a new worksheet with each execution.
Save Settings as Template Page Description Save template
Select this checkbox and specify a file name so you can use this against a similar database or in an automation script. See Use Import and Export Templates for more information.
Tips:
- To export data to Excel with a single click, use One Click Export. See Export Data with One Click Export for more information.
- To run a macro when exporting to an Access database, use Automation and add a Run Program activity with the macro command in the Argument field. See Use System Automation Activities for more information.