Recovery Manager for Exchange 5.8.2 - User Guide

Importing keywords from a file

To import keywords into the Find View, you can create a custom file that includes the keywords to be imported.

For this purpose, you can use these items:

• XML Document (.xml) file
• Plain Text (.txt) file
• Comma-separated Values (.csv) file

You can find examples of files containing keywords for import in the next subsections. Based on these examples, you can create your own files tailored to your needs.

To import keywords into the Find View

1. Make sure the Find View is in the standard mode.

When it is in the advanced mode, the Find View does not support keywords import.

2. In the Find View, locate the text box to which you want to import keywords, and click the ellipsis button (…).
3. Specify the file to import keywords from.

XML Document (.xml) file

Here is an example of an .xml file you can import keywords from:

<?xml version="1.0" encoding="utf-8" ?>

<KeywordList>

<Keyword text="John Doe"/>

<Keyword text="Mary Smith"/>

<Keyword text="Administrator, Paul Webster"/>

</KeywordList>

After you import keywords from the above example file, the target text box will contain the following text: "John Doe", "Mary Smith", "Administrator, Paul Webster"

Place the keywords you want to import into the Keyword text attribute. Keywords from the same instance of the Keyword text attribute will be surrounded by straight quotation marks: "Administrator, Paul Webster".

Keywords from different instances of the Keyword text attribute will be separated by comma: "John Doe", "Mary Smith".

Plain Text (.txt) file

Here is an example of a .txt file you can import keywords from:

John Doe

Mary Smith

Administrator, Paul Webster

After you import keywords from the above example file, the target text box will contain the following text:

"John Doe", "Mary Smith", "Administrator, Paul Webster"

Keywords from the same line in the source file will be surrounded by straight quotation marks: "John Doe". Keywords from different lines will be separated by comma: "John Doe", "Mary Smith".

Comma-separated Values (.csv) file

Here is an example of a .csv file you can import keywords from, it uses comma as list separator:

John Doe

Mary Smith

Administrator, Paul Webster

After you import keywords from the above example file, the target text box will contain the following text:

"John Doe", "Mary Smith", "Administrator", "Paul Webster"

Keywords divided by list separator will be surrounded by straight quotation marks: "Administrator", "Paul Webster". Keywords from different lines in the source file will be surrounded by straight quotation marks and separated by comma: "John Doe", "Mary smith".

Before running the import operation, make sure the list separator used in your .csv file and the one set on the Recovery Manager for Exchange computer are the same.

To view and change list separator

1. On the Recovery Manager for Exchange computer, in the Run box or at a command prompt, type intl.cpl, and click OK.
2. Do one of the following:
   • In Windows XP or Windows Server 2003, in the Regional and Language Options dialog box, click Customize, and see the List separator box.
   • In Windows Vista, Windows 7, or Windows Server 2008, in the Region and Language dialog box, click Additional settings, and see the List separator box.
   • In Windows 8.1, Windows 8, Windows Server 2012 or Windows Server 2016, in the Region dialog box, click Additional settings, and see the List separator box.
3. Change the list separator if necessary, and click OK.

Searching for related messages

While browsing a source storage in the Recovery Manager Console, you can select a message and then search for messages that have the same sender, are sent to the sender of this message, or have the same or similar subject. You can also search for all messages related to the selected message.

To search for related messages

1. In the left pane, browse a source storage to select the folder that contains the message whose related messages you want to find.
2. In the details pane, right-click the message whose related messages you want to find.
3. Point to Find All, and click one of the following:

• Messages from the same sender. You can search the current source storage for messages from the sender of the selected message.
• Messages sent to the sender of this message. You can search the current source storage for messages sent to the sender of the selected message.
• Messages with the same subject. You can search the current source storage for messages whose subject exactly matches the subject of the selected message.
• Messages with a similar subject. You can search the current source storage for messages whose subject contains the same words in the same or different order.
• Related messages. You can search the current source storage for messages belonging to the same conversation thread.

Using regular expressions in the Find View

When using the Find View, you can use the regular expression language in the text fields to search for items. For more information about the regular expression language, see the MSDN topic titled “Regular Expression Language - Quick Reference” at msdn.microsoft.com. At the time of writing, this topic was located at the following link: msdn.microsoft.com/en-us/library/az24scfc.aspx.

Table 26: Examples of using regular expressions

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